25FS0002 - Kitchen Exhaust Hood Cleaning Services

The California Department of Veterans Affairs (CalVet) is seeking qualified vendors for Kitchen Exhaust Hood Cleaning Services at the Veterans Home of California in Fresno through Invitation for Bid (IFB) No. 25FS0002. The procurement requires comprehensive cleaning services for kitchen exhaust hoods, filters, fans, component grease traps, and ductwork across multiple buildings, including quarterly cleaning in Buildings 1 and 5's main kitchen and semi-annual cleaning in Buildings 2, 3, and 4's satellite kitchens. Required qualifications include factory-trained technicians, food-grade safe and non-toxic cleaning chemicals, and the ability to perform work after 6 PM without disrupting meal services. A mandatory walkthrough is scheduled for December 4, 2024, at 2:00 PM, with bid questions due by December 5, 2024, at 2:00 PM and responses posted by December 6, 2024. Bid submissions are due via email by December 11, 2024, at 5:00 PM, with bid opening on December 12, 2024, at 10:00 AM. The proposed contract award date is December 17, 2024, with a contract term from July 1, 2025, through June 30, 2028.

While no mandatory Disabled Veteran Business Enterprise (DVBE) participation goal exists, DVBE participation is strongly encouraged with potential bid incentives ranging from 1% to 5% based on participation levels. Small businesses can receive a 5% preference, with a maximum preference of $50,000, particularly for certified Small/Micro businesses or non-small businesses subcontracting at least 25% to Small/Micro businesses. Contractors must complete extensive documentation, including DVBE declarations, Commercially Useful Function certification, Darfur Contracting Act compliance, and a new Generative AI Disclosure form (STD 1000). The contract requires comprehensive insurance coverage, including $1 million in commercial general liability and workers' compensation insurance. Specific compliance requirements include maintaining all necessary licenses and permits, adhering to nondiscrimination policies, and providing detailed service reports with each invoice. While no specific total contract value is listed, the rate sheet indicates bidders must provide unit costs for quarterly and semi-annual cleaning services, with the total bid amount serving as the basis for award.