25CS0002_Addendum_1_-_Responses_to_Questions.pdf
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- Solicitation number
- 0000034261
About this file
This is Addendum 1 to Invitation for Bid (IFB) #25CS0002 issued by the California Department of Veterans Affairs (CalVet) for Dental Equipment Maintenance and Repair Services. The addendum clarifies that services will be performed at the Chula Vista California Veterans Home located at 700 East Naples Court, Chula Vista, CA 91911, correcting the location that was incorrectly listed as Fresno in the original Rate Sheet. Bidders must submit quotes using Rate Sheet v2, which has been uploaded to the Fi$Cal CSCR system.
The Rate Sheet v2 details the pricing structure, requiring rates for semi-annual maintenance services (5 visits), annual maintenance services (3 visits), repair services during normal business hours (30 estimated hours), emergency services after hours (5 estimated hours), weekend/holiday emergency services (5 estimated hours), and equipment installation fees (5 estimated hours). A materials reimbursement allowance of $2,500 is included to cover parts, materials, supplies, taxes, shipping costs and 10% markup. The contract will be awarded to the lowest responsible bidder, though the State makes no guarantee of actual service volumes required.
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Other files
| File | Type | Posted |
|---|---|---|
| 25CS0002_Quote_Rate_Sheet_(Auto-calculating).xlsm | XLSM spreadsheet | |
| SFQ_25CS0002_Dental_equipment_maintenance_and_repair.pdf | ||
| 25CS0002_Quote_Rate_Sheet_(Auto-calculating)_v2.xlsm | XLSM spreadsheet |
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Text version
STATE OF CALIFORNIA GAVIN NEWSOM, Governor
DEPARTMENT OF VETERANS AFFAIRS
Office of Procurement and Contracts 1227 “O” Street, Room 101 Sacramento, CA 95814 Telephone: (916) 653-2621
Addendum 1
Invitation for Bid #25CS0002 Dental Equipment Maintenance and Repair Services Notice to Prospective Bidders
February 17, 2025
The purpose of this addendum is to provide responses to questions from Prospective Contractors (Please see Page 2 and require prospective bidders to submit quotes on Rate Sheet v2 as attached / as uploaded to the Fi$Cal CSCR.
CalVet reserves the right to cancel or modify this IFB up to the date and time the bid is due. CalVet is not responsible for any preparation costs incurred by parties submitting a proposal.
In the opinion of CalVet, this solicitation is complete and without need of explanation. However, for responses to written questions or for clarifying information, the contact person for this IFB is:
California Department of Veterans Affairs Office of Procurement and Contracts
1227 O Street, Room 101 Attention: Keith Wynkoop
Sacramento, CA 95814 Telephone: (916) 653-2621
Email: keith.wynkoop@calvet.ca.gov
Please note no verbal information given will be binding upon the State. The State will issue information in writing as an official Addendum, and/or as an Agency written response to proposer questions submitted by the established deadline.
Addendum 1 to IFB # 25CS0002 – Responses to Questions
Question #1:
The bottom of the Rate Sheet states that services to be performed at the Veterans Home – Fresno. Please verify the correct home name and address.
Answer #1:
The contractor will perform dental equipment maintenance and repair services at the Chula Vista California Veterans Home located at 700 East Naples Court, Chula Vista, CA 91911.
In addition, bidders must submit quotes via Quote Rate Sheet v2 as attached and as uploaded to the Fi$Cal CSCR.
California Department of Veterans Affairs Rate Sheet v2
Solicitation Number 25CS0002
TBD
Description of Service
Estimated Number of
Service Visits
Cost Per Service
Totals
A. Semi-Annual Maintenance Services 5 x =
B. Annual Maintenance Services 3 x =
C.
Description of Service Estimated Number of
Hours Hourly Rate Totals
E.
Repair Services - Normal Business Hours (Monday-Friday 8:00 a.m. - 4:00 p.m.)
30 x =
F.
Emergency Services - After Normal Business Hours (Monday-Friday 4:01 p.m. - 7:59 a.m.)
5 x =
G. Emergency Services - Weekends and Holidays 5 x =
H. Equipment Installation Fee per Hour 5 x
I
J $2,500.00
K
Phone Number:
Materials Reimbursement (this estimate includes cost of the parts/materials/supplies, applicable taxes, freight/shipping cost(s) and 10% markup)
Sub-Total Sum Amount (E thru H):
Sub-Total Sum Amount (A thru B) :
Submission of this attachment is MANDATORY. Upon award, the quote below will become part of the Agreement in Exhibit B-1, Rate Sheet. The proposer shall enter the rates in the yellow-highlighted section below. An all-inclusive rate is required for the items listed. A zero dollar ($0.00) amount entered for any and all items will be understood by the State that the proposer will perform any such services at no cost to the State. However, failure to indicate a dollar amount in any item may be grounds to reject the entire quote. Altering this document shall result in the proposer's quote being rejected.
The Basis of the Award shall be used to determine the lowest responsible quote. The State makes no guarantee, expressed or implied, on the actual amount of services that shall be required for this Agreement and is subject to change based on the needs of the Home. However, the rates quoted by the proposer shall be binding for the term of the Agreement, including any extension of the term through a formal amendment.
Enter the bid in the yellow-highlighted area.
Company Name:
Company Address:
Company City/State:
Company Zip Code:
Basis for Award and Total Contract Amount (Sum of C, I, and J):
The undersigned Contractor hereby proposes to furnish all travel, labor, licenses, permits, certifications, and any other item of expense to perform services for the residents at the Veterans Home of California – Chula Vista located at: 700 East Naples Court, Chula Vista, CA 91911 in accordance with the specifications and provisions stated in the solicitation package.
This Rate Sheet MUST be signed and returned.
The bid must be transmitted in accordance with the solicitation instructions.
Email:
Signature:
Print Name:
Title:
Date:
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