25-305722. FMD. AVSystemMaintenance

The State of California Department of General Services, Office of Business and Acquisition Services, is requesting quotations for audio-video system and components maintenance services at the May Lee Office Complex (Building #058) in Sacramento, with bids due July 15, 2026 and a non-mandatory walk-through on June 29.

Contractors must hold a valid California Class C-7 Low Voltage Systems license and employ Atlona Trained and Certified Service Technicians. Work must comply with California Code of Regulations Title 8 Chapter 4 Subchapter 5 for low-voltage applications and the California Building Standards Code.

The scope covers software updates, repairs, technical support, and emergency repair services for Atlona hardware gateways, touch panels, tablets, microphones, amplifiers, receivers, transmitters, matrix switchers, teleconference systems, cameras, projectors, and audio equipment. Services are provided during normal business hours (Monday–Friday, 6:00 a.m. to 6:00 p.m., Pacific Time) unless written approval is obtained. Technical support is compensated up to 80 hours per 12-month period; pricing must include as-needed software support, foreseeable and unforeseeable repairs, and emergency repairs, with all miscellaneous materials and safety equipment supplied at no additional charge. Pricing shall be all-inclusive and quoted F.O.B. Destination, Freight Prepaid.

The contract term is 36 months with an all-or-none award to the lowest responsive and responsible bidder. Award is anticipated within 45 days of the bid due date. Contractors must maintain Commercial General Liability insurance of $1 million per occurrence, Automobile Liability of $1 million, Workers' Compensation, and Errors and Omissions/Professional Liability of $1 million per incident / $2 million aggregate. A $10,000 withhold applies to final payment pending Disabled Veteran Business Enterprise (DVBE) certification compliance. Questions are due July 6, 2026, with answers provided by July 10. California Seller's Permit information and Payee Data Record (STD. 204) must accompany the bid response.