25-045-LH Hurricane Evacuation Sheltering Services (5/29/2025)

Macon-Bibb County is seeking proposals for Hurricane Evacuation Sheltering Services through a competitive bid process (RFP 25-045-LH) scheduled for completion by May 29, 2025. The procurement involves comprehensive emergency shelter and staffing services designed to support hurricane response and evacuation capabilities. A mandatory pre-bid conference is scheduled for May 7, 2025, at 10:00 a.m. in the Procurement Department, located at 700 Poplar Street, Suite 308, Macon, Georgia. Potential bidders must attend this mandatory conference to be eligible to submit a response, and all questions must be submitted via email to lhardwick@maconbibb.us by May 9, 2025, at 3:00 p.m. Eastern Standard Time. Bid documents are available through the Georgia Procurement Registry website and the Macon-Bibb County Procurement Page, with sealed bid responses requiring one original plus three copies and a Flash Drive submission. Responses will be publicly read on May 29, 2025, at 2:00 P.M. in the Procurement Department Conference Room.

The solicitation requires bidders to carry insurance coverage from a company licensed to do business in Georgia, though specific insurance requirements were not fully detailed in the provided documentation. No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the available information. The procurement appears to be open to qualified vendors capable of providing comprehensive hurricane evacuation sheltering services, with potential respondents expected to demonstrate significant emergency response capabilities. While precise budget ranges were not specified, the comprehensive nature of the services suggests a substantial contract value for the selected vendor. Bidders will likely need to showcase expertise in emergency shelter management, staffing, logistics, and rapid deployment capabilities to meet Macon-Bibb County's hurricane preparedness and response needs.