25-0012 RFP USDA Commodity Processing Beef

Beaverton School District 48J is seeking qualified processors for a USDA Commodity Processing Beef contract through Request for Proposals (RFP) 25-0012. The procurement involves converting USDA Foods commodities into finished beef products for the district's nutrition services program, including four specific product types: sliced beef, beef patties, beef taco filling, and beef teriyaki bites. All products must be frozen, fully cooked, meet USDA Child Nutrition Meal Pattern requirements, provide a 2.00 ounce meat equivalent per serving, and comply with specified caloric and sodium limits. The non-mandatory pre-proposal conference is scheduled for December 2, 2025, at 3:30 PM PST via Microsoft Teams, with proposals due January 29, 2026, at 3:00 PM PST. Proposals will be evaluated on a 145-point scale, with 50 points allocated to price, 15 points each for health inspection reports and HACCP/food safety principles, 11 points for delivery capability, and additional points for other criteria such as sustainability practices, references, and compliance. Proposers must maintain National Processing Agreements with USDA and State Processing Agreements with Oregon Department of Education Child Nutrition Programs throughout the contract term.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract will be a Master Price Agreement effective upon execution through June 30, 2027, with options to extend for four additional one-year terms. While specific budget ranges are not detailed, the procurement anticipates substantial annual volumes, including approximately 13,920 CN servings of sliced beef, 196,000 CN servings of beef patties, 177,000 CN servings of beef taco filling, and 157,300 CN servings of beef teriyaki bites. Pricing will be evaluated using a fee-for-service value pass-through method, with annual price increases limited to the Western Region's Consumer Price Index percentage. The district serves approximately 41,000 students across 34 elementary schools, 9 middle schools, 6 high schools, and 5 option schools. Delivery will be made to the district's designated distributor (currently Sysco Portland), with order minimums not exceeding 2,500 pounds for products with 120-day or shorter shelf lives, and 5,000 pounds for longer shelf-life products. Late delivery penalties of $100 per day per product will be applied.