24RS0011 - domestic hot water loop services

The California Department of Veterans Affairs (CalVet) is seeking a qualified contractor to perform Domestic Hot Water Loop Services at the Veterans Home of California in Redding through Solicitation Number 24RS0011. The project involves removing existing thermostatic mixing valves and associated piping and valves in three mechanical rooms (E/H, C/D, and A/B) and replacing them with updated systems. CalVet will provide three Aerco ADMS Smart Water Tempering System racks, and the selected contractor must handle complete installation, including Grundfos hot water pumps, precise piping, electrical connections, and ensuring a water-tight system with no leaks. Contractors must possess a Class "C-36" Plumbing Contractor or Class "B" General Building Contractor license and provide factory-trained technicians with proof of training. Key procurement dates include a mandatory pre-bid site inspection on May 16, 2025, at 10:00am, a question submission deadline of May 21, 2025, response to questions by May 23, 2025, and a bid submission deadline of May 29, 2025, at 4:00pm, with bid opening on May 30, 2025, at 10:30am. Work is restricted to 6:00am-8:00pm Monday through Friday, excluding state holidays, and will require close coordination with CalVet's Contract Manager.

While no specific Disabled Veteran Business Enterprise (DVBE) goal is required, DVBE participation is encouraged, with potential bid incentives ranging from 1-5% based on confirmed participation levels. A Small Business Preference allows a 5% preference for certified small/micro businesses meeting specific qualifying criteria related to business size, location, and annual receipts. Bidders must submit comprehensive documentation including a Payee Data Record, Non-Collusion Affidavit, Proof of Minimum Qualifications, Bidder's Bond, insurance documentation, and various state-mandated certifications such as Civil Rights Laws Certification, Darfur Contracting Act compliance, and Drug-Free Workplace Certification. Three potential contractors were identified during the mandatory walkthrough: Site Work Solutions, Guess Plumbing, and United Plumbing & Mechanical. While the total project cost is not explicitly stated, the solicitation includes detailed technical specifications and requires contractors to provide all labor, materials, bonds, and equipment necessary to complete the repairs in accordance with prevailing wage rates established by the Department of Industrial Relations. The project is set to be performed from June 1, 2025, to June 30, 2025, with specific technical requirements for temperature control, pressure ratings, and installation guidelines.