24/25-01 International Application Software

Lane Community College is conducting a Request for Proposals (RFP) for International Application Software, seeking a comprehensive solution for its International Programs office. The procurement opportunity, identified as RFP 24-25-01, requires software that can fully integrate application information with document submission using conditional logic, provide a communication portal with an agency interface, and seamlessly integrate with the college's existing Ellucian enterprise-wide database. The software must be designed with a web environment that is particularly user-friendly for non-native English speakers. Evaluation criteria will focus on responsiveness, responsibility, solution fit with requirements, cost, and added value, with the intent to award the contract to a single contractor. The RFP has a closing date of July 17, 2024, at 2:00 PM local time, and the selected vendor will be responsible for comprehensive project stages including discovery, build, configuration, testing, agent portal construction, data integration review, implementation, and training.

The contract term is structured for project completion with potential for four one-year renewal periods. While no specific set-aside designations were mentioned, the total budget is not to exceed $75,000 for the first year, with anticipated maintenance costs of approximately $25,000 annually for subsequent years. The procurement is specific to Lane County, Oregon, and targets a technological solution for Lane Community College's International Programs. The successful vendor will need to demonstrate capability in developing a sophisticated, user-friendly application software system that can handle complex international student application processes. Integration capabilities with the existing Ellucian enterprise database will be a critical requirement, suggesting that vendors should have experience working with higher education technology platforms and international student management systems.