#212192 City of Salem Local Road Signal Enhancements (Unit 2)

The City of Salem, located in Marion County, Oregon, is procuring a local road signal enhancement project through a competitive bid process. The procurement, identified as Bid No. 212192, involves comprehensive traffic signal improvements across multiple intersections, with specific deliverables including temporary work zone traffic control, signal head replacements, installation of retroreflective backplates, signal field wiring replacement, and signal controller unit upgrades. Bidders were required to be prequalified by the Oregon Department of Transportation (ODOT) in the ELEC - Electrical Applications classification, with electronic bid submissions due by January 10, 2023, at 2:30 PM local time. The project was structured as a federal-aid contract with a one-year term following final acceptance, and a bid opening conducted via Zoom on the submission deadline. Evaluation criteria focused on responsiveness and responsibility, with bidders required to submit a 10% bid bond and comply with technical specifications outlined in the detailed project manual.

The contract has a 0% Disadvantaged Business Enterprise (DBE) goal, indicating no specific set-aside requirements for minority or disadvantaged vendors. The project's estimated budget range was $900,000 to $1,200,000, with the actual low bid from Aaken Electrical Corporation of Bend, Oregon, coming in at $959,639. The procurement included four bid alternates ranging from $42,000 to $75,864, providing flexibility in project scope. The contract is subject to both federal Davis-Bacon and state prevailing wage rate requirements, which impacts labor costs and vendor obligations. The intent to award letter was issued to Aaken Electrical Corporation, recognizing them as the lowest responsive and responsible bidder. The project involves jurisdictions including Marion County, Salem City, and Keizer City, suggesting a collaborative regional infrastructure improvement initiative focused on traffic signal safety enhancements.