21-08-01(C) Screen-printing, Embroidery, Laser, Heat Press, and Sublimated Printing on Clothing, Accessories, and Promotional Items

Hutto Independent School District is conducting a Request for Proposal (RFP #21-08-01(C)) to establish a multi-award contract for screen-printing, embroidery, laser, heat press, and sublimated printing services on clothing, accessories, and promotional items. The procurement will serve approximately 11,000 students across multiple campuses including one high school, one ninth grade center, three middle schools, seven elementary schools, and administrative facilities in Central Texas. Vendors must provide 100% washable printing with permanent processes and guarantee replacement of defective items. Proposal evaluation will focus on price (percent discount offered), vendor reputation, quality of goods and services, and alignment with district needs. Key dates include vendor questions due by August 27, 2025, and proposals due by September 3, 2025, with submission options via the Bonfire online platform or physical delivery to 200 College St., Hutto, TX 78634. The contract term will be effective from approval date through September 30, 2027, with vendors required to include all shipping and delivery charges to Hutto, Texas.

The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Notably, vendors previously approved under RFP #21-08-01 in 2021 and RFP #21-08-01(B) in 2022 are automatically pre-approved and do not need to re-apply. The procurement is structured as a non-exclusive, multi-award contract, meaning the district can select multiple vendors and retains the right to purchase from other sources when necessary. While no specific budget range is disclosed, the district will allow vendors to submit a percent discount (including zero percent) and optional catalogs. Individual schools and departments will have flexibility to select vendors from the approved list and potentially negotiate specific terms for individual transactions. As a governmental entity, Hutto ISD is tax-exempt and prefers paperless invoice payments via credit card without processing fees.