2026 Micro Surfacing Type II & III

The City of Bend, Oregon is issuing an Invitation to Bid (ITB) for a 2026 Street Preservation Project (No. ST26MS) involving the application of highly modified emulsified asphalt (HIMA) micro surfacing Types II and III to approximately 112,650 total square yards of city streets, including approximately 34,135 square yards of Type III micro surfacing for rut filling and approximately 78,515 square yards (9 lane miles) of Type II micro surfacing as a lane seal on 3rd Street. Sealed bids must be submitted electronically through the City of Bend's eProcurement Portal by March 24, 2026, at 2:00 p.m., and a mandatory pre-bid conference will be held via Microsoft Teams on March 4, 2026, at 10:00 a.m., with attendance required for bidder eligibility. Qualified bidders must hold a current Construction Contractors Board (CCB) license with a Public Works Bond of $30,000 on file, demonstrate a minimum of five years of experience applying HIMA Micro Surfacing Types II and III, provide three client references, and be prequalified with the City of Bend at the time bids are opened. The contract will be awarded to the lowest responsive bidder based on a unit price basis per square yard, with work to be completed within 45 calendar days following the Notice to Proceed or by August 28, 2026, whichever occurs first, with nighttime work scheduled between 8:00 p.m. and 5:00 a.m., Sunday through Thursday. Bidders must submit a bid bond equal to five percent of the total bid amount, provide proof of prequalification, disclose all first-tier subcontractors within two hours of bid closing if the bid total exceeds $100,000, and upon contract award, furnish payment and performance bonds equal to 100 percent of the contract amount along with a warranty bond for the warranty period. The City's engineer estimate for the project ranges from $443,388 to $513,398, with monthly progress payments made less five percent retainage, and liquidated damages assessed at 15.0 percent of the Contractor's bid amount divided by the total calendar days for contract completion.

The solicitation does not identify specific set-aside designations for disadvantaged enterprises or restrictions limiting organizational types from responding, though all contractors and subcontractors must comply with prevailing wage requirements as established by the Oregon Bureau of Labor and Industries and attest to compliance with federal, state, and local requirements including Title VI of the Civil Rights Act, the Americans with Disabilities Act, and Oregon Workers' Compensation Law. No incumbent vendors or current contractors are identified in the procurement documents. Bidders must maintain comprehensive insurance coverage including Commercial General Liability ($2,000,000 per occurrence and aggregate), Commercial Automobile Liability ($2,000,000 combined single limit), Workers' Compensation, Builder's Risk, and Contractor's Pollution Liability ($2,000,000 per occurrence and annual aggregate) with asbestos, lead, and mold liability endorsements. The project requires submission of approved mix designs at least ten calendar days prior to commencing work, participation in calibration of mixing equipment before production, and construction of test strips of 500 to 750 feet in length for engineer approval before full-scale production begins, with all project communications, submittals, and documentation conducted through the EADOC electronic document tracking system. The City engineer's estimate ranges from $443,388 to $513,398, representing the budget range for this street preservation initiative.