2026-8013-0100-1

The Jasper County Charter System (JCCS) in Monticello, Georgia, has issued Request for Proposal 2026-8013-0100 for the procurement of commercial kitchen equipment. The RFP, posted on March 19, 2026, with a submission deadline of April 20, 2026 at 4:20 p.m. EST, seeks competitive bids for nine equipment units including one Cleveland Range convection steamer (model 22CET66.2), one Garland electric double-deck convection oven (model MCO-ED-20-S), one Convotherm combi oven/steamer school package (model K12 C4 ET 6.20ES-N DD), two Delfield pass-thru heated holding cabinets (model DSLHPT1-S), and two Delfield pass-thru refrigerators (model DSLRPT1-S). Proposals must include separate line-item pricing for equipment, shipping with lift gate and pallet jack service to 721 Highway 212 West in Monticello, and installation services. All equipment requires clearly defined warranty terms, with specifications mandating extended warranty options ranging from three to 36 months depending on equipment type, water filtration system installation with mandatory water testing and treatment solutions, and installation kits specific to equipment models with defined voltage specifications. Vendors must submit proposals via email or physical delivery to Robbie Key (Director of Maintenance) and Anne Harrison (Director of Finance), provide a minimum of three references for similar projects, and may schedule site visits upon request. The district does not require a bidders' conference. Evaluation criteria are weighted with cost as the highest factor, alongside product quality, bidder qualifications, proximity to JCCS, and the district's prior experience with vendors. The successful proposer must execute a contract within 60 days of award or risk having the award voided.

The RFP documentation does not specify any set-aside designations or restrictions limiting bidding to particular business categories such as disadvantaged enterprises, minority-owned businesses, or other protected classifications. No incumbent vendors or current contractors are identified in the available documentation. The procurement requires integration with existing kitchen infrastructure at Washington Park, particularly regarding water quality and filtration requirements, with specifications emphasizing critical water treatment solutions to prevent equipment damage and warranty voidation. Installation pricing is based on a defined round-trip mileage range from the vendor's location with additional charges applicable outside specified distances, and all quoted pricing for installation and service components is noted as non-discountable NET pricing. The RFP documentation does not provide an explicit budget range or estimated award value; however, the scope of nine commercial kitchen units with extended warranties, water treatment systems, and installation services indicates a substantial procurement. JCCS reserves the right to negotiate with bidders, reject any or all proposals, award the contract in part or in total, and defer, reduce, or cancel the procurement if district funding is reduced or not approved.