2026-2027 Storm Response Services-Base Camp

Central Florida Electric Cooperative, Inc. (CFEC) is issuing a Request for Proposal for 2026-2027 Storm Response Services-Base Camp, a federal/local procurement seeking qualified contractors to provide complete, turn-key base camp operations in disaster-impacted areas throughout CFEC's service territory covering Alachua, Dixie, Gilchrist, and Levy Counties in north central Florida. The procured services include mobilization, site preparation, equipment installation, base camp management and operation, and demobilization. Specific deliverables encompass lodging facilities, meal services with kitchen and dining infrastructure, laundry services, shower and restroom facilities, power and HVAC systems, light towers, sanitation systems, waste management, and cleaning services. The contractor must establish base camps to full operational status within 72 hours of work authorization and maintain 24/7 operations throughout the contract term, with demobilization required within seven days of notice. Pricing must be submitted on a firm fixed price basis with separate mobilization and demobilization costs for three occupancy levels: 500, 800, and 1,000 occupants. Respondents must achieve a minimum score of 70 points on a 100-point evaluation scale comprising cost/price (0-30 points), prior experience (0-20 points), references (0-20 points), technical merit (0-15 points), and responsiveness to proposal (0-15 points). Mandatory submissions include proof of insurance, resumes, three letters of reference, safety records including OSHA 300A summaries and Experience Modification Rates for 2022-2024, and completion of an Affidavit of Corporate Ownership. Written questions are due by 3:00 p.m. on February 11, 2026, with proposals due by 3:00 p.m. on February 27, 2026, through the VendorLink portal. Evaluation is scheduled for March 12, 2026, with contract award anticipated for April 3, 2026.

The solicitation does not identify any set-aside designations or restrictions limiting responses to specific enterprise categories. No incumbent vendors or current contractors are identified in the available documentation. Contractors must maintain comprehensive general liability insurance of $1,000,000 per occurrence/$3,000,000 aggregate, excess liability of $2,000,000, commercial automobile liability of $1,000,000/$3,000,000, workers' compensation at statutory limits, and employer's liability of $500,000 per accident. CFEC reserves the right to award to the best overall responsive proposal rather than the lowest-priced respondent. While specific budget ranges are not disclosed in the solicitation documents, pricing requirements are structured around three deployment scenarios and one-week to two-week operational periods for 500, 800, and 1,000 personnel, with comprehensive line-item pricing covering equipment, mobilization, demobilization, and operational expenses including labor, catering, utilities, and facility services.