Base_Camp_Spreadsheet_500-1000_person.xlsx

This is a base camp pricing spreadsheet for Central Florida Electric Cooperative, Inc. (CFEC) supporting the 2026-2027 Storm Response Services-Base Camp procurement in north central Florida, covering Alachua, Dixie, Gilchrist, and Levy Counties. The spreadsheet provides detailed line-item pricing for three occupancy scenarios: 500, 800, and 1,000 persons, with pricing structures for both one-week and two-week operational periods. The pricing categories encompass comprehensive base camp infrastructure and services including sleeping accommodations (trailers, tents, cots, linens), dining facilities (tents, catering, food costs), laundry services, shower and restroom facilities, sanitation systems (portable toilets, handwash stations, restroom trailers), power generation and distribution, water systems, waste management (dumpsters, disposal), medical staffing, security and traffic control, and on-site labor support. Each major category includes mobilization, demobilization, and delivery/pickup line items, as well as daily operational costs and generator usage charges marked as TBD. Proposals are due by 3:00 p.m. on February 27, 2026, through the VendorLink portal, with evaluation scheduled for March 12, 2026, and contract award anticipated for April 3, 2026.

The pricing must be submitted on a firm fixed price basis with separate mobilization and demobilization costs for each occupancy level and duration. The contract requires contractors to establish base camps to full operational status within 72 hours of work authorization and maintain 24/7 operations, with demobilization required within seven days of notice. Contractors must maintain comprehensive general liability insurance of $1,000,000 per occurrence/$3,000,000 aggregate, excess liability of $2,000,000, commercial automobile liability of $1,000,000/$3,000,000, workers' compensation at statutory limits, and employer's liability of $500,000 per accident. The evaluation criteria comprises cost/price (0-30 points), prior experience (0-20 points), references (0-20 points), technical merit (0-15 points), and responsiveness to proposal (0-15 points), with a minimum score of 70 points required. No incumbent vendors or set-aside restrictions are identified, and CFEC reserves the right to award to the best overall responsive proposal rather than the lowest-priced respondent.