2026-019 Hot Mix Asphalt for Cherokee County, GA Public Works

Cherokee County, Georgia Board of Commissioners is issuing Request for Bids 2026-019 for the procurement of Hot Mix Asphalt (HMA) to support roadway paving and maintenance operations. The county seeks competitive sealed bids from qualified suppliers capable of delivering HMA that meets Georgia Department of Transportation (GDOT) Standard Specifications. Deliverables include Group 1 or Group 2 hot mix asphalt in various mix types (Base 25mm, Binder 19mm, E Mix 12.5mm, F Mix 9.5mm, H Mix 9.5mm, G Mix 4.5mm, Permaflex D Mix, and Open Graded Interlayer) with and without added lime, supplied on an as-needed basis and picked up at the vendor's plant. All asphalt plants must be GDOT-approved and located within a forty-mile radius of Cherokee County. Bidders must submit pricing per ton on the provided Hot Mix Asphalt Price Sheet corresponding to GDOT Asphalt Cement Price Index ranges, with all prices quoted FOB Plant and subject to quarterly price adjustments based on the GDOT index price for the final month of the preceding quarter. The county reserves the right to purchase Reclaimed Asphalt Pavement (RAP) at prices to be submitted on the bid form. Evaluation criteria is based solely on price and value, weighted at 100 percent. Questions must be submitted by March 24, 2026 at 4:00 PM with answers due by March 27, 2026, bids are due April 3, 2026 by 4:00 PM, and the anticipated award date is April 7, 2026. This solicitation establishes pricing for an indefinite period until the county issues a subsequent solicitation requesting updated pricing, with no guaranteed minimum purchase quantities.

The solicitation contains no specific set-aside designations or restrictions limiting responses to particular types of organizations, though local preference may apply to bidders in accordance with Cherokee County Procurement Ordinance Section 2-121 for solicitations funded with County regular budget or SPLOST funds. Bidders must comply with all county-required forms and certifications, including non-collusion affidavits, E-Verify contractor affidavits under O.C.G.A. 13-10-91, debarment certifications, and disclosures of any suspensions, debarments, or pending litigation with government entities. Vendors must honor submitted pricing for calendar year purchases unless adjusted per the GDOT Index and must make commercially reasonable efforts to supply materials when requested, with price adjustments outside indexed ranges requiring written documentation submitted thirty days in advance to the Cherokee County Public Works Director. No incumbent vendors or current contractors are identified in the solicitation documents. The county makes no guarantee of minimum purchase quantities and reserves the right to purchase from any responsive and responsible bidder whose plant location, availability, and pricing best meet operational needs. Budget or award values are not specified in the solicitation.