2026_019 Hot Mix Asphalt Pricing Sheet.xlsx

XLSX spreadsheet 404 KB Posted Mar 17, 2026

Attached to: 2026-019 Hot Mix Asphalt for Cherokee County, GA Public Works
Solicitation number: PE-77123-NONST-2026-000000129
Issued by: Cherokee County, Georgia

About this file

Written by GovTribe AI · May 1, 2026

This is a Request for Proposals (RFP) document issued by the Cherokee County Board of Commissioners in Georgia for the procurement of hot mix asphalt supplies. The Cherokee County Roads and Bridges division seeks proposals from suppliers to provide Group 1 or Group 2 hot mix asphalt conforming to Georgia Department of Transportation (GDOT) specifications on an annual basis. The RFP was issued on August 22, 2014, with a question deadline of September 2, 2014, and a proposal submission deadline of September 8, 2014, at 2:00 PM. The anticipated award date is September 23, 2014. The contract is structured as a fixed-price (adjustable) agreement with a one-year initial term and two one-year renewal options, allowing for flexibility in pricing adjustments. Proposals must be submitted in sealed envelopes to the Cherokee County Department of Procurement & Risk Management at 1130 Bluffs Parkway, Canton, Georgia 30114. The evaluation criteria is based solely on price and value of the proposal, weighted at 100 percent.

Pricing for the asphalt must be provided per ton based on GDOT asphalt cement index price ranges, with quarterly price adjustments determined by the GDOT index price for the final month of the preceding quarter. Suppliers must provide separate pricing schedules for each plant location offering Group 1 and Group 2 asphalt with and without added lime, across various mix types including Base (25 mm), Binder (19 mm), E Mix (12.5 mm), F Mix (9.5 mm), H Mix (9.5 mm), G Mix (4.5 mm), Permaflex D Mix, and Open Graded Interlayer. All prices shall be firm and FOB plant, including mixing and materials. The County also reserves the option to sell removed or milled asphalt to suppliers, with vendors responsible for providing certified weight tickets. Suppliers must indicate required lead time for production and availability. The County requests one original and five copies of proposals, with all documentation required to be complete and submitted in accordance with the specified forms and requirements. No pre-proposal conference was scheduled for this procurement.

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Other files

File	Type	Posted
RFB 2026_019 Hot Mix Asphalt for Public Works.pdf	PDF	Mar 17, 2026
Cherokee County Standard Solicitation T_Cs _ .pdf	PDF	Mar 17, 2026

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Cover Page & Reference Page

Cherokee County Board of Commissioners
Request For Proposals
ERROR:#REF!
Issue Date:	ERROR:#REF!
ERROR:#REF!

General Description of Solicited Goods/Services	Send Proposals Addressed as Follows:
ERROR:#REF!	ERROR:#REF!
	Cherokee County Board of Commissioners
	Department of Procurement
	1130 Bluffs Parkway
	Canton, GA 30114

Proposal Submission Information					Desired Contract
Proposals shall include the following:					Contract Type:	ERROR:#REF!
ERROR:#REF!	Original		ERROR:#REF!	Copies
Proposals Must be submitted no later than:					Contract Term:	ERROR:#REF!
ERROR:#REF!		by:	ERROR:#REF!
Send Questions to:		ERROR:#REF!			Options:	ERROR:#REF!
By:		ERROR:#REF!	ERROR:#REF!

Preliminary Project Schedule
Preliminary Date	Event
ERROR:#REF!	Request for Proposals Posted
ERROR:#REF!	Pre-Submittal Meeting	ERROR:#REF!
ERROR:#REF!	Question Deadline
ERROR:#REF!	RFP Submission Deadline
ERROR:#REF!	Anticipated Award Date

Table of Contents
Section	Title	Attachments/Forms	Letter
1	Opportunity Overview	E Verify	ERROR:#REF!
2	Project Schedule	Business References	ERROR:#REF!
3	Proposal Instructions	Non-Collusion Affidavit	ERROR:#REF!
4	Proposal Terms and Conditions	Addendum Acknowledgement	ERROR:#REF!
5	Evaluation Criteria and Instruct.	Exceptions to County Contract	ERROR:#REF!
6	ERROR:#REF!	Submission Acknowledgement	ERROR:#REF!
7	ERROR:#REF!	Reciept and Intention to Bid	ERROR:#REF!
8	Cost Proposal	ERROR:#REF!	ERROR:#REF!
9	Attachments/Forms	ERROR:#REF!	ERROR:#REF!

Reedited Autofill

RFP General Info and Schedule

Contract Type

Contract Length

Options

Conference Attendance

Yes/No

RFP Year

2014 -

2014 -36

RFP Title

Hot Mix Asphalt

Fixed Price

Supplier to Propose

No Options

N/A

Yes

RFP Date

Fixed Price (Adjustable)

Single Purchase

1 (term=1 year)

Mandatory

Cost-Reimbursement

2 (1-year terms)

Voluntary

N/A

Indefinite-Delivery/NTE

3+ Years

3 (1-year terms)

Department Seeking Purchase:

Roads and Bridges

Buyer

Time and Materials

3 Years

Buyer's Name

Telephone and Email

Service/Maintenance

2 Years

Buyer

Numbers

Originals and Copies

Savanah Shadburn

T:(678) 493.6000

Negotiable

1 Year

sshadburn@cherokeega.com

Incentive

18 Months

Dale Jordan

None

Labor - Hour

17 Months

Kristi Thompson

1 (one)

Scope of Goods/Services Solicited

16 Months

Savanah Shadburn

2 (two)

Enter a brief description of the goods/services solicited. This should be one or two sentences that allows a supplier to distinguish the type of good/service. More specific than the title, but still very general

15 Months

3 (three)

14 Months

4 (four)

13 Months

5 (five)

The Cherokee County Roads and Bridges division is seeking proposals from suppliers of Group 1 or Group 2 asphalt to be used to pave county roads.

12 Months

6 (six)

11 Months

7 (seven)

10 Months

9 Months

Proposal Information

Contract

8 Months

Number of Originals and Copies to Submit

Type

Term

Options

7 Months

1 (one)

Original(s)

None

Copies

Fixed Price (Adjustable)

1 Year

2 (1-year terms)

6 Months

5 Months

4 Months

3 Months

Location that Proposals Must be Submitted

Multiple Proposals

2 Months

Delete the X from the box to the Right if the standard submission location will not be used.

Select Yes in the Box to the right if this RFP has the option to select more than one proposer to perform the work.

Yes

1 Month

RFP #

2014 -36

RFP Year

RFP Number

Date

Time

Scope

Topic

Subtopic

Question

Person

Cherokee County Department of Procurement

Building

Administrative Building

2014 -

N/A

TBD

None

Address

1130 Bluffs Parkway

2015 -

TBD

7:00 AM

End

This is the End of the Evaluation

City, State, Zip

Canton, GA 30114

2016 -

4/22/14

7:15 AM

Business - General Business Overview

Business and Management

General Business Overview

Please provide an overview of your business including: years in business, years providing the goods and/or services solicited through this RFP, and number of full time employees by classification.

2017 -

4/23/14

7:30 AM

Business - Management Experience

Business and Management

Management Experience

Please describe in detail your management structure and identify: your management’s qualifications and training, management’s experience with projects of the type and complexity as the project solicited in this RFP.

4/24/14

7:45 AM

Business - Sales and Access to Capital

Business and Management

Sales and Access to Capital

Please provide information about your sales and access to capital that demonstrates your ability to perform the work solicited through this RFP throughout the life of the contract. Include information about the following: your businesses’ gross sales for the last 3 years, your gross sales by commodity, your profits over the last 3 years, your access to working capital through loans and credit, and any past, current, or potential bankruptcy, loan default, lawsuits, or any other action that may impact you or your supplier’s ability to perform.

Opportunity Overview

4/25/14

8:00 AM

Business - Publications and Training

Business and Management

Publications and Training

Please indicate any publications or training, within the past 5 years, that demonstrate your businesses’ or key personnel’s advanced knowledge, experience, or professional capacity to undertake the Work of this RFP.

In this space provide one or two paragraphs that describe the opportunity and what is solicited, or lists general specifications

4/28/14

8:15 AM

Business - Key Areas of Focus and Expertise

Business and Management

Key Areas of Focus and Expertise

What are your businesses’ key areas of focus and expertise as related to the work described in this RFP? Include the following: your specific areas of focus within the general industry, how you are able to differentiate yourself from your competitors, and how your expertise adds value to your good(s) and/or service(s).

4/29/14

8:30 AM

Business - Management Used Metrics

Business and Management

Management Used Metrics

How does your business use data and experience to increase efficiency and improve performance? Please include the following in your answer: performance indicators used to track performance, frequency that data is collected, how your business responds to data that is collected, and how the data has led to the production benchmarks or best practices within your organization.

The Cherokee County Roads and Bridges division is soliciting proposals from local suppliers for an annual contract to supply hot mix ashpalt as needed by the County. Suppliers should be able to provide both Group 1 or Group 2 hot mix asphalt according to GDOT specifications. The County would also like the option to sell back recycled asphalt to suppliers. The annual contract will include quarterly price adjustments based on the GDOT index for asphalt cement.

4/30/14

8:45 AM

Service - General Services Description

Service

Services Description

Please provide a description of the relevant services that will be provided either as contained in the Statement of Work or recommended by the supplier for fulfilling the Statement of Work's requirements. Include the following: how customer service will be included the work, types of customer service that will be included, average response times for requests for service, representations of customer service that will be included in the Statement of Work.

5/1/14

9:00 AM

Service - Management Experience

Service

Management Experience

Please provide information on the team or department that will be providing customer service to the County throughout the life cycle of the agreement, including: the qualifications and experience of the customer service staff, who the customer services staff reports to and why they report to there.

5/2/14

9:15 AM

Service - Technical Support

Service

Technical Support

Please provide information on the types of technical assistance that your organization will be able to provide as part of this agreement. Please provide information on the following: qualifications and experience of those people that will provide the technical support, types of technical support offered, and methods used to provide technical support.

5/5/14

9:30 AM

Service - Customer Education

Service

Customer Education

Please provide a description of the training programs offered by your organization that are available to train County employees on using and maintaining the solicited goods. What type of training strategy does your company recommend? Where will the training take place? How long will the training take? What are the qualifications and experience of trainers?

5/6/14

9:45 AM

Service - Internal Training of Staff

Service

Internal Training of Staff

Please provide a description of any training programs your organization uses to facilitate customer service training on educate customer service representatives on the product and potential issues with the product. How frequent are these programs, and are they conducted internally or done by an external trainer?

5/7/14

10:00 AM

Service - Management of Parts / Components

Service

Management of Parts

Please provide information on your organizations ability to manage time and inventory levels to guarantee performance levels will remain consistent with the levels required by this solicitation. Please include information related to your current systems for managing inventory and how your business determines inventory that best support customer needs.

5/8/14

10:15 AM

Quality - Quality Program Description

Quality

Quality Program Description

Please provide a description of programs your business uses ensure and promote a high level of quality in your good(s) and/or service(s). If you use a quality assurance program, how long has it been in place?

5/9/14

10:30 AM

Quality - Quality Program Management

Quality

Quality Program Management

Please provide information on the organizational structure and leadership of your quality programs, including the following: key management and personnel responsible for developing and implementing quality measures, qualifications and experience of personnel responsible for quality assurance, overall organizational support and reporting structure for quality assurance employees.

5/12/14

10:45 AM

Quality - Internal Audit and Management

Quality

Internal Audit and Management

Please describe in detail any internal auditing procedures used by your business to promote quality. Answers should include: personnel responsible for the auditing, types of auditing used by the business, qualifications of the auditors, steps taking to protect the auditing process, how the business responds to the audit findings

5/13/14

11:00 AM

Quality - Licenses, Certifications, and Registration

Quality

Licenses and Certifications

Has your business or have any of your key personnel acquired any licensing, certifications or registration from an external organization that evidences the use of criteria and auditing to ensure the delivery of quality good(s) and/or service(s) to its consumers? Please provide information on any licenses, certifications, or registration: Brief overview of the external group, conditions of licensing, certification or registration, requirements to maintain the license, certification or registration, and a description of how this increases quality.

5/14/14

11:15 AM

Quality - Use of Lean and Six Sigma

Quality

Lean and Six Sigma

Does your company use Six Sigma or Lean principles in designing the Work? If yes, what is the level of implementation of each manager and key personnel and what is the reporting structure used by your business? Additionally, how does your organization use PPAP to verify that suppliers conform to your requirements? Finally, Describe how these programs are used and integrated within your quality assurance program.

5/15/14

11:30 AM

Quality - Application of Quality Program to RFP

Quality

Application of Program to RFP

Please describe and provide examples related to the described Statement of Work of how your system will guarantee conforming goods and/or services.

Project Schedule

5/16/14

11:45 AM

Quality - Management of Supplier/Subcontractor

Quality

Management of Suppliers

Please describe how your organization works to ensure quality when working with suppliers or subcontractors. Are your suppliers and/or subcontractors held to the same standard of quality as your own business? How do you verify that your supplier’s products conform to your requirements or specifications? What types of records do you keep on your suppliers and how do those records aid in your management and dealings with them?

Event

Date

Time

Conference

5/19/14

12:00 PM

Quality - Product Testing and Control

Quality

Product Testing

Describe how your organization monitors product development and utilizes product testing to improve overall quality and ensure customer satisfaction, Include the following: observation and study of the product design, use of FMEA or a similar method to measure deficiencies in the product development phase and determine their impact on system operations, product testing prior to delivery to customers, and methods used to obtain customer feedback and how customer feedback is used by the organization to improve products and/or services.

RFP Issued

8/22/14

TBD

Will There be a Conference?

Mandatory or Voluntary or N/A

5/20/14

12:15 PM

Transition/Delivery - Identification of Major Events

Transition/Delivery

Major Events

Please provide a list of the major events or milestones your organization has identified for this project.

N/A

5/21/14

12:30 PM

Transition/Delivery - Scheduling and Constraints

Transition/Delivery

Scheduling

Please provide a preliminary schedule for this project that includes, at a minimum, the following: major project milestones and their significance to the overall project schedule, including a GANNT chart and critical path, if applicable, estimated completion dates for each milestone, potential constraints that may affect delivery and how you will mitigate them, and how your organization will manage the critical decisions that will impact the schedule.

Pre-Proposal Conference

N/A

5/22/14

12:45 PM

Transition/Delivery - Customer Responsibilities

Transition/Delivery

Customer Responsibilities

Please provide a description of any responsibilities that will be required of the County for delivery or use of the good or service.

Date of Conference

Conference Location

5/23/14

1:00 PM

Transition/Delivery - Customer Staff Requirements

Transition/Delivery

Staff Requirements

Please describe any requirements that the County's staff may need to satisfy in order to receive maximum benefit from the product or service, including: specific items / training that staff needs to possess or will need to furnish and facilities and items required to conduct a training program.

Questions Due

9/2/14

5:00:00 PM

N/A

5/26/2014 Memorial Day

1:15 PM

Transition/Delivery - Risks and Mitigation

Transition/Delivery

Risks and Mitigation

Please identify potential risks that may affect the delivery of the product or service over the life cycle of the project and the steps that your organization has developed and will use to mitigate potential risks

5/27/14

1:30 PM

Custom Question 1

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Questions Answered

9/3/14

5:00:00 PM

5/28/14

1:45 PM

Custom Question 2

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Time of Conference

5/29/14

2:00 PM

Custom Question 3

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RFP Due Date

9/8/14

2:00:00 PM

5/30/14

2:15 PM

Custom Question 4

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6/2/14

2:30 PM

Custom Question 5

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Anticipated Award Date

9/23/14

6:00:00 PM

6/3/14

2:45 PM

Custom Question 6

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6/4/14

3:00 PM

Custom Question 7

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6/5/14

3:15 PM

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3:30 PM

Custom Question 9

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6/9/14

3:45 PM

Custom Question 10

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6/10/14

4:00 PM

Custom Question 11

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6/11/14

4:15 PM

Custom Question 12

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6/12/14

4:30 PM

Custom Question 13

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Table of Contents (Used to Adjust the Table of Contents on the Autofill Sheet if Necessary- May need to rename tabs)

6/13/14

4:45 PM

Custom Question 14

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Tab

Title

Tab

Title

6/16/14

5:00 PM

Custom Question 15

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Standard RFP Terms and Conditions

6/17/14

5:15 PM

RFP Specific Terms and Conditions

6/18/14

5:30 PM

RFP Specifications

6/19/14

5:45 PM

Cost/Pricing Proposal

6/20/14

6:00 PM

Attachments and Forms

6/23/14

6:15 PM

6/24/14

6:30 PM

6/25/14

6:45 PM

6/26/14

7:00 PM

6/27/14

7:15 PM

Provided and Required Exhibits, Attachments and Submission Requirements

6/30/14

7:30 PM

In the space below enter any documents, maps, plans, schedules, etc. that the County will provide as a part of the RFP

7/1/14

7:45 PM

Name

Location

Name

Location

7/2/14

8:00 PM

7/3/14

8:15 PM

7/4/2014 Independence Day

8:30 PM

7/7/14

8:45 PM

7/8/14

9:00 PM

7/9/14

9:15 PM

7/10/14

9:30 PM

Standard RFP Forms/ Worksheets

7/11/14

9:45 PM

County Standard Attachments

Req. ?

Location

County Standard Worksheet

Required?

Tab/Exhibit

Standard County Forms

Location in RFP

Standard County Worksheets

Location in RFP

7/14/14

10:00 PM

E-Verify

Yes

Attachment A

Statement of Work Questionnaire

Tab 4

E-Verify

Attachment A

7/15/14

Business References

Yes

Attachment B

Evaluation Questionnaire

Tab 5

Business References

Attachment B

7/16/14

Non-Collusion Affidavit

Yes

Attachment C

Cost Proposal

Non-Collusion Affidavit

Attachment C

7/17/14

Addenda Acknowledgement

Yes

Attachment D

Addenda Acknowledgement

Attachment D

7/18/14

Exceptions to County Contract

Yes

AttachmentE

Exceptions to County Contract

AttachmentE

7/21/14

Submission Acknowledgement

Attachment F

7/22/14

Receipt and Intention to Bid

Attachment G

7/23/14

Bid E-Notifications

Yes

Attachment H

Bid E-Notifications

Attachment H

7/24/14

Attachment I

7/25/14

Attachment J

7/28/14

7/29/14

Unique Forms/Worksheets and other Documents and Submissions

7/30/14

Additional Forms or Worksheets

Location

Documents, Samples, Plans, Other Submissions

Location

7/31/14

8/1/14

Additional Forms/WorkSheets

Location

Documents, Samples, Plans, Other Submissions

8/4/14

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9/1/2014 Labor Day

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Evaluation Criteria

9/16/14

Criteria

Weight

Description

Criteria

Weight

Description

9/17/14

Price/Value of Proposal

100.00%

Your evaluation score will be based on the value of the good/service provided and the overall cost of the good/service.

9/18/14

9/19/14

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0.00%

10/10/14

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10/14/14

Total

Criteria

Description

10/15/14

100.00%

10/16/14

Price/Value of Proposal

Your evaluation score will be based on the value of the good/service provided and the overall cost of the good/service.

10/17/14

Business and Management

10/20/14

Service

256

10/21/14

Quality

10/22/14

Transition/Delivery

10/23/14

Quality of Response to the RFP

10/24/14

Add Criteria Here

10/27/14

Add Criteria Here

10/28/14

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10/29/14

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Custom Question Selection

Topic Area

Subtopic

Question

11/4/14

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Topic Area

Subtopic

Question

1/13/15

Business - General Business Overview

Business and Management

General Business Overview

Please provide an overview of your business including: years in business, years providing the goods and/or services solicited through this RFP, and number of full time employees by classification.

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Business and Management

Management Experience

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mailto:sshadburn@cherokeega.com Tab 3. Proposal Instructions

The following section contain instructions for successfully submitting a responsive proposal to the County.

1. Proposal Due Date
1.1	The County has set the preliminary date for which proposals are due to the Cherokee County Department of Procurement and Risk Management as:

ERROR:#REF!	This date is subject to change at the discretion of the County. All changes to the proposal due date will be posted on County's website.
by
ERROR:#REF!

1.2 It is the Supplier's sole responsibility to ensure that their proposal is properly delivered to the County on or before the stipulated due date. Supplier's are encouraged to schedule arrival for the day prior to the due date to eliminate any difficulties with delivery.

1.3 Proposals received after the due date will not be considered.

2. Proposal Mailing Address
2.1	Proposals must be submitted to the County in a sealed envelope clearly marked on the outside with the RFP number, RFP title, due date and time.

2.2 Proposals are to be mailed or hand delivered to the address below. Proposals must include the RFP number on the address label. Cherokee County will not be responsible for opening any proposals not appropriately marked. See below for an example of how you should label your RFP.

ERROR:#REF!
Due Date:	ERROR:#REF!	Time:	ERROR:#REF!
Cherokee County Board of Commissioners
Department of Procurement & Risk Management
1130 Bluffs Parkway
Canton, GA 30114

2.3 Proposals will not be accepted by fax or email without the written permission of the Director of Procurement & Risk Management. Proposals not containing all of the required documentation and forms (see 3. below for a list) may be deemed "non-responsive".

3. Proposal Package

3.1 The following tables contain a list of the various documents Cherokee County requires as part of the RFP submission process. Because the requirements and deliverables of each RFP are unique, not every document will be required when submitting an RFP. Please refer to the tables below to determine which documents are needed for this RFP. Please use this page as a reference to help guide you through the submission process. You are encourage to use the check boxes to ensure that you have complete and included all of the required forms and worksheets.

Forms	Location	Checkbox
ERROR:#REF!	ERROR:#REF!
ERROR:#REF!	ERROR:#REF!
ERROR:#REF!	ERROR:#REF!
ERROR:#REF!	ERROR:#REF!
ERROR:#REF!	ERROR:#REF!
ERROR:#REF!	ERROR:#REF!
ERROR:#REF!	ERROR:#REF!
ERROR:#REF!	ERROR:#REF!
ERROR:#REF!	ERROR:#REF!
ERROR:#REF!	ERROR:#REF!

Worksheets	Location	Checkbox
ERROR:#REF!	ERROR:#REF!
ERROR:#REF!	ERROR:#REF!
ERROR:#REF!	ERROR:#REF!
ERROR:#REF!	ERROR:#REF!
ERROR:#REF!	ERROR:#REF!
ERROR:#REF!	ERROR:#REF!
ERROR:#REF!	ERROR:#REF!
ERROR:#REF!	ERROR:#REF!

3.2	Samples (if applicable)
	Samples	Checkbox
	ERROR:#REF!
	ERROR:#REF!
	ERROR:#REF!
	ERROR:#REF!
	ERROR:#REF!

3.3 Proposals must be complete in all aspects, modifications to the specifications, forms, or terms will not be permitted. Failure to complete the required forms and documents before submission may render the RFP non-responsive and remove the Proposer from consideration for award.

3.4 Only the forms included in the RFP will be accepted. Use of other forms may result in the proposal being deemed “non-responsive” and the Proposal may be disqualified.

4. Copies
4.1	Interested Proposers are required to submit the following:

ERROR:#REF! Originals ERROR:#REF! Copies

4.2 All proposal documents must be one-sided and unbound, and printed on 8.5"X11" paper. The proposal package submitted must contain completed versions of all the documents and worksheets listed in 3 (above).

5. Proposal Meeting		ERROR:#REF!	If the box is marked this section is Not Applicable
5.1	ERROR:#REF!

5.2 ERROR:#REF!

Meeting Location	Date	Time
ERROR:#REF!	ERROR:#REF!	ERROR:#REF!
ERROR:#REF!
ERROR:#REF!	Attendance to this Meeting is:
	ERROR:#REF!

5.3 ERROR:#REF!

6. County Contact and Inquiries

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated May 1, 2026.