2025 PCC System Materials - Hardwood Timbers

The Washington State Department of Transportation (WSDOT) is seeking to procure hardwood timber ties for the 2025 PCC System Materials project, specifically targeting railroad infrastructure components in eastern Washington. The solicitation requires 1,600 crosstie hardwood timbers (Grade 1, 7" x 9" x 8'6") and various switch ties in different lengths ranging from 10' to 14', with quantities between 25-50 units per length. Qualified vendors must supply timbers meeting AREMA 2023 Volume 1 Chapter 30 standards, pressure treated with Creosote-Type Preservatives, and sourced from acceptable eastern hardwood species including Oaks, Maples, Elms, and Hickories. The Request for Quote (RFQ) was issued on March 21, 2025, with bids due by April 8, 2025, at 4:00 PM Pacific Time. Delivery locations include WATCO in LaCrosse, WA and Spokane, Spangle & Palouse Railway in Rosalia, WA, with a guaranteed delivery timeline of 90 days after purchase order receipt. Vendors must submit comprehensive quotes using provided RFQ forms and include unit prices for all line items, with freight costs incorporated into bid prices.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with state regulations, including wage theft prevention certification and non-discrimination requirements. The procurement appears to be open to qualified timber suppliers who can meet the stringent technical specifications for hardwood railroad ties. While specific budget ranges are not disclosed, the scale of the procurement suggests a significant investment in rail infrastructure materials. The contract opportunity is specifically focused on Whitman County and involves state-owned rail systems in eastern Washington. No incumbent vendors are identified in the documentation, and the solicitation appears to be seeking new or competitive bids for the timber supply. The technical requirements suggest that vendors will need specialized knowledge of railroad tie manufacturing, treatment processes, and transportation logistics to successfully respond to this procurement opportunity.