2025-DC-12 Asphalt Patching Work Annual Contract

The Clayton County Water Authority (CCWA) is seeking sealed bids for an Annual Asphalt Patching Work Contract (Bid Number 2025-DC-12) for a twelve-month period in 2025. The procurement covers comprehensive asphalt patching services within the CCWA service area, including multiple patching types such as patching with concrete base, patching over existing concrete or crushed stone base, and additional services like steel plate rental and restoration of stamped/dyed asphalt areas. The contract includes 13 specific bid items with detailed requirements for various patching work, each with distinct warranty periods ranging from 90 days to one year. A non-mandatory pre-bid virtual meeting is scheduled for May 15, 2025, at 11:00 a.m., with final bids due on June 6, 2025, at 3:30 p.m. Contractors must provide all necessary materials, perform traffic control, and comply with specific material requirements for asphalt and concrete, with CCWA reserving the right to award both primary and backup contractors to ensure prompt and efficient service.

The procurement features a Small Local Business Enterprise (SLBE) program that offers significant bid advantages, including a 7.5% bid discount for SLBE vendors within ten counties and a 10% discount for vendors specifically located in Clayton County. CCWA will not guarantee minimum or maximum quantities during the contract term, and payment will be processed net 30 days upon acceptance of work and invoice submission, with invoices permitted once per week. Vendors must use the Bonfire electronic procurement platform (https://ccwa.bonfirehub.com) for submission, with technical requirements including compatible web browsers like Microsoft Edge, Google Chrome, and Mozilla Firefox. The contract allows for potential renewal of up to four additional one-year terms upon mutual written consent. While no specific budget range is explicitly stated, the procurement is structured to accommodate ongoing asphalt patching needs with flexibility for various project scopes and sizes.