2025-2026 Poetry Out Loud Coordinator
Closed State & local contract opportunity Posted
- Solicitation number
- S-12300-00014273
- State
- Oregon
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- 80171904 Cultural and ethnic group relations consultation and engagement
- 80171802 Media relations and advisory service
- 80171905 Indigenous peoples relations consultation and engagement
- 90152100 Concierge services
- 92110000 Military services and national defense
- 80172003 Public affairs service
- 80101709 Emergency response management and consultancy services
- 81103008 Marine consultancy services
- 93000000 Politics and Civic Affairs Services
- 81130000 Statistics
Show all 24
- 93100000 Political systems and institutions
- 93110000 Socio political conditions
- 93120000 International relations
- 80171803 Media training and coaching service
- 80171903 Internal stakeholder relations consultation and engagement
- 80171906 Government relations consultation and engagement
- 80171907 Community relations consultation and engagement
- 80171908 Not for profit organization relations consultation and engagement
- 94000000 Organizations and Clubs
- 80171800 Public relations and media relations services
- 80171902 Investor and shareholder relations consultation and engagement
- 80171909 Business and utility provider relations consultation and engagement
- 80171801 Media monitoring service
- 90152101 Personal assistance services
- Points of contact
-
- Kellie Stavang kellie.stavang@biz.oregon.gov (971) 382-2123
- obdd.fiscal.svcs@biz.oregon.gov (503) 986-0123
- Kellie Stavang biz.prac@biz.oregon.gov (503) 986-0123
Opportunity details come from oregonbuys.gov. Updated .
About this opportunity
The State of Oregon, through the Oregon Business Development Department and the Oregon Arts Commission, is seeking an event coordinator or firm to manage the statewide Poetry Out Loud (POL) program for 2025-2026. The selected contractor will be responsible for developing a comprehensive marketing and outreach plan, conducting participant outreach to confirm at least twelve school participants, and coordinating regional and state finals events. Key deliverables include organizing competitions in different parts of the state, managing statewide competition events, preparing final materials and reports, and ensuring comprehensive program execution. The proposal evaluation will be based on three primary criteria: Experience and Background (40 points), Education and Literary Arts Knowledge (30 points), and Capabilities and Price Proposal (30 points). Proposers must be registered in OregonBuys and demonstrate experience in organizing statewide or regional events, working with high schools, and connecting to the literary arts field. The proposal is due on July 25, 2025, at 4:00 p.m. Pacific Time, with an expected Notice of Intent to Award on August 1, 2025.
The procurement strongly encourages participation from small businesses, particularly those certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID), including minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Proposers are required to complete a Certified Disadvantaged Business Outreach Plan, documenting their approach to including certified disadvantaged businesses in potential subcontracting opportunities. The contract has a proposed budget of approximately $40,500 per year, with an initial contract term of one year and potential amendments for up to three years. Potential contractors must meet various compliance requirements, including having a written policy preventing sexual harassment, complying with wage and compensation non-discrimination rules, and maintaining transparency about potential conflicts of interest. Additional requirements include providing a Pay Equity Certificate for proposers with 50 or more full-time workers and contracts exceeding $500,000, and demonstrating adherence to Oregon Revised Statutes regarding business practices and employee rights.
Opportunity text
The State of Oregon, acting by and through the Oregon Business Development Department, on behalf of the Oregon Arts Commission, is issuing this Intermediate Request for Proposal seeking an event coordinator or firm to manage and coordinate the Oregon statewide Poetry Out Loud program events. Program events can include regional competition in different parts of the state and a statewide competition held annually.
Files
| File | Type | Posted |
|---|---|---|
| RFP_Attachment_B_Disclosure_Exemption_Affidavit~10.docx | DOCX document | |
| C2025351_RFP_POL_Notice_to_Extend_BidOpening.pdf | ||
| C2025351_RFP_POL_RFP.pdf | ||
| RFP_Attachment_C_Reference_Check_Form_Not Scored~2.docx | DOCX document | |
| RFP_Attachment_D_COBID_Cert_Outreach_Plan~5.docx | DOCX document | |
| RFP_Attachment_E_Responsibility_Inquiry~7.docx | DOCX document | |
| C2025351_POL_RFP_Notice_of_Intent_to_Award~1.pdf | ||
| ITB 25-130-G Notice of Intent to Award.pdf | ||
| RFP_Attachment_A_Proposer_Info_Certification~7.docx | DOCX document | |
| RFP_Attachment_F_Sample_Contract~4.pdf |
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