2023-ODF Wildfire Prevention and Investigation Symposium Training Conference

The Oregon Department of Forestry (ODF) is seeking proposals for the 2023 Wildfire Prevention and Investigation Symposium Training Conference, a five-day event scheduled for December 11-15, 2023, in Marion County. The primary objective is to develop stronger alignment of district and Salem staff with the fire protection division's mission, values, and goals. The RFP requires a vendor to provide comprehensive conference services, including accommodations for up to 150 attendees, a general session room, meals, refreshments, and necessary facility amenities. Proposers must submit a technical proposal, pricing proposal, and several administrative documents, including a Proposer Information and Certification Sheet, Responsibility Inquiry, and Disclosure Exemption Affidavit. The evaluation criteria will focus on the total cost for the 5-day conference, with proposals due by April 18, 2023, at 2:00 PM. The initial contract term is anticipated to be less than one month, and the agency reserves the right to reject any or all proposals if deemed in the best interest of the state.

The RFP includes a Certified Disadvantaged Business Outreach Plan, which encourages participation from minority-owned, woman-owned, service-disabled veteran-owned, or emerging small businesses. Bidders are required to indicate their certification status and describe steps to solicit certified firms as subcontractors if awarded the contract. The successful contractor must be willing to report the identity and value of each subcontract to the Oregon Certification Office for Business Inclusion and Diversity (COBID). While specific award values are not explicitly stated, the sample contract indicates a not-to-exceed compensation amount. Proposers must demonstrate financial, material, equipment, facility, and personnel resources, as well as expertise in providing conference services. The contractor will be required to provide proof of insurance and comply with federal, state, and local laws and regulations. The contract may include potential extension options, though the specific terms are not detailed in the provided documents.