RFP Att D Pricing - Final.docx
DOCX document 49 KB Posted
- Solicitation number
- S-62900-00005323
- Issued by
- Marion County, Oregon
About this file
This document is an Attachment D - Pricing for RFP # 62900-00005323 for the 2023 Wildfire Prevention and Investigation Symposium. The agency is seeking lodging for approximately 150 participants on December 11th - 15th, 2023. The RFP requests information on lodging charges, meal charges and menus, and general facility charges. Specifically, the agency is inquiring about direct bill options, room block dates, room capacity, per diem rates, tax rates, parking, meal pricing for breakfast, lunch, refreshments, and any additional fees. The agency also requests details on the general session room, eating areas, total facility costs, ADA compliance, AV equipment, and cancellation policies.
Regarding pricing, the agency requires the meals and refreshments to be priced within per diem rates and include any applicable gratuity or service charges. The agency requests a total cost for meals and refreshments for 150 participants over the 3-day symposium. The solicitation covers the 2023 Wildfire Prevention and Investigation Symposium training conference in the state of Oregon, specifically in Marion County and the city of Salem.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP Att C - COBID Certification Outreach Plan~1.doc | DOC document | |
| RFP Att B - Proposer Information and Certification Sheet~1.docx | DOCX document | |
| RFP Att F - Responsibility Inquiry~1.doc | DOC document | |
| RFP Att A Sample Contract - Final.pdf | ||
| Addendum 1 Changes.docx | DOCX document | |
| RFP- 2023 Wildfire Prevention Investigation Symposium - FINAL.pdf | ||
| RFP Att E Disclosure Exemption Affidavit~1.doc | DOC document |
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Text version
RFP # 62900-00005323 2023 Wildfire Prevention and Investigation Symposium Att. D
ATTACHMENT D
Pricing
· Agency wishes to hold the 2023 Wildlife Prevention and Investigation Symposium. Agency will need lodging for approximately 150 participants on December 11th – 15th, 2023.
· Please answer the following questions.
Item 1: Lodging Charges
· Lodging: Agency will need approximately 150 single occupancy hotel rooms or townhouses/condominiums for four consecutive nights on December 11th – 15th, 2023. Please answer the following questions.
| LODGING CHARGES QUESTION: |
| Dec. 11th – 15th, 2023 |
| 1. |
| Can reservations and payments be made through direct bill.? |
| 2. |
| On what date will you begin and end the hold on the block of rooms? |
| 3. |
| Can you accommodate all 150 reservations at one location? |
| 4. |
| Can you provide the accommodations at the State per diem rates? |
One King
Two Queens
Suite
Additional Occupant
Occupant
| 5. |
| What is the room tax percentage? |
| 6. |
| How many parking spaces are available free of cost? |
Item 2: Meal Charges and Menus
· Provide sample menus for each of the onsite meal types (breakfast, lunch, refreshments.). All meals should be priced within per diem rate and include gratuity/service charges if applicable (not to exceed 18%). Price per meal type, per day, shall not vary.
· Refreshments include coffee, tea, water, soda, pastries, cookies, etc., and are separate from per diem rates.
· During the conference there will be 4 (Tues-Fri) buffet breakfast meals; 3 buffet lunch meals(Tues-Thurs); 3 (Tues-Thurs) morning refreshment breaks, and 3 (Tues-Thurs) afternoon refreshments breaks.
| MEAL CHARGES AND MENUS QUESTION |
| Dec. 11th – 15th, 2023 |
| 1. |
| What is the price per meal for buffet breakfast? |
(Include any gratuity/service charge)
| 2. |
| What is the price per meal for buffet lunch? |
| 3. |
| What is the price per meal for banquet? |
| 4. |
| What is the price per individual for morning refreshments? |
| 5. |
| What is the price per individual for afternoon refreshments? |
| 6. |
| Are there any additional fees relating to meals, refreshments, or set-up? |
| 7. |
| Based your answers, what is the total cost for meals and refreshments for the three days? (150 count for breaks, breakfast, lunch, and banquet) |
GRAND TOTAL
Please answer the following questions based on an estimate of 150 people.
Please answer the following questions using the conference preliminary schedule and the facility information above.
| GENERAL FACILITY CHARGES QUESTION: |
| Dec. 11th – 15th, 2023 |
| 1. |
| Will the general session room be the same for all days? |
| 3. |
| What is the total cost to use the general session room? (Include the cost of audio/visual services, stage or podium, wireless microphone system, projector and screen)? |
| 5. |
| What is the total cost to use the eating areas? |
| 6. |
| What is the total cost to use your facility for all five days? |
| 7. |
| Have you included a map of your facility? Please indicate where the meeting and eating areas would be located on your map. (this is required) |
| 8. |
| Have you included your cancellation policy/charge information? (this is required) |
| 9. |
| Is your facility Americans with Disabilities Act (ADA) compliant? |
(This is required)
| 10. |
| Do you have additional Audio/Visual (AV) equipment available? |
If so please include list and charges for use of that equipment.
| 11. |
| Have you included a list of additional charges that may be helpful for us to consider as we evaluate your Bid? |
| 12. |
| Do you have other amenities that may be useful to us that we have not specifically inquired about? If so, what are they? |
| 13. |
| Have you included your cancellation policy/charge information? (This is required) |
| 14. |
| Is your entire facility Wi-Fi capable? |
Proposer Certification Statement
The undersigned hereby:
a) Acknowledges he/she has read and understands all requirements of this Proposal, including all attachments.
b) Agrees to all requirements and specifications contained in and the RFP; and
c) Offers and agrees to perform the services identified for the fees and compensation stated in the submitted Proposal.
By:
(Authorized Representative – Printed) (Position Title)
(Company Name)
(Company Address)
(City, State, Zip Code) (Telephone)
(Authorized Representative’s Signature) (Date)
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