2021-22 Washington County Tax Statement Envelopes

Washington County is seeking quotes for tax statement envelopes for the Department of Assessment and Taxation through a competitive bidding process. The procurement involves three specific envelope types: 250,000 #10 regular mailing windowed envelopes, 14,000 A-1 special sized windowed envelopes, and 156,000 #9 return payment envelopes (150,000 in blue paper stock, 6,000 in white paper stock). All printing work must be performed within the state of Oregon, in strict compliance with ORS 282.210 Public Printing regulations, which requires bidders to submit an affidavit confirming local production. The bid was released on July 16, 2021, with a deadline for questions on July 26, 2021, and a final response deadline of July 30, 2021, at 2:00 pm. Delivery of all envelopes is required by September 15, 2021, and the contract term is not to exceed five years. Evaluation criteria will focus on unit cost, with the county intending to award the bid to the lowest responsible bidder who meets all technical specifications, including precise envelope dimensions, window placements, and printing requirements.

The procurement does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. Bidders must comply with Oregon tax laws, provide proof of residency, and meet comprehensive insurance requirements detailed in the contract documents. Insurance specifications include Commercial General Liability ($500,000 to $2,000,000), Automobile Liability, Professional Liability, Workers' Compensation, and additional specialized coverages like Pollution/Asbestos Liability and Cyber Liability. While specific budget ranges are not explicitly stated, the bid allows for unit cost pricing for each envelope type, with the county reserving the right to award purchase orders to multiple bidders and potentially extend pricing and terms to other public agencies. The county will require successful bidders to provide insurance certificates, name Washington County as an additional insured, and maintain continuous coverage with specific conditions, including a waiver of subrogation and notification requirements for policy changes.