2017, PKAA, 1000, Summit Forest Keystone Project

The Colorado Division of Reclamation, Mining and Safety is soliciting bids for the Summit Forest Keystone Project (PKA-16-1289), a mine closure and reclamation initiative serving Summit County, Colorado. This Documented Quote (DQ) procurement seeks a single contractor to perform comprehensive mine remediation work involving the safeguarding and closure of thirteen mine features, including four shafts, one stope, three crown holes, and five adits located in the Peru Creek area. The scope of work encompasses multiple closure methodologies such as machine and hand backfill, polyurethane foam sealing, bat grates, and grated corrugated steel pipe installation, with specific modifications detailed in Amendment No. 1 regarding depth measurements, equipment specifications, access restrictions, and protective measures for vegetation. Key deliverables include mobilization and demobilization, development of a Safety, Health, and Environmental Action Plan, installation of mine closures for twelve identified features, and up to twenty hours of excavator rental equipment time (not guaranteed). The project is scheduled for execution between August 29, 2016, and October 14, 2016, with a completion requirement of 47 calendar days after receipt of the Notice to Proceed, including ten days for mobilization. Contractors must comply with Davis-Bacon wage requirements, maintain certified payroll submissions, and obtain Worker's Compensation insurance, Commercial General Liability coverage with minimum limits of $1,000,000 per occurrence and general aggregate, and Automobile Liability Insurance of $1,000,000 combined single limit, with the State of Colorado named as additional insured. A mandatory pre-bid meeting and site showing occurred on June 30, 2016, at 12:30 p.m. at the Peru Creek Trailhead parking area; bids must be submitted in hard copy format via fax, mail, courier service, or in person by 4:00 p.m. on July 19, 2016, with bid opening scheduled for 10:00 a.m. on July 20, 2016, and bidders must acknowledge receipt of Amendment No. 1 on the bid form.

This procurement does not identify any specific set-asides for disadvantaged enterprises or restrictions limiting responses to particular organizational categories; however, all bidders must meet specified insurance and bonding requirements. Bid bonds are required if the bid amount exceeds $50,000, at five percent of the bid amount, and performance and payment bonds equal to one hundred percent of the contract price are mandatory for bids exceeding $50,000. Retainage provisions apply at ten percent for bids between $50,000 and $149,999.99, and five percent for bids of $150,000 or greater, withheld until project completion and public notice. Liquidated damages are assessed at $400 per day for schedule delays. The project is funded through federal grant money from the U.S. Department of Interior, Office of Surface Mining, Reclamation and Enforcement (Title IV of the Surface Mining Control and Reclamation Act, CFDA 15.252) and the U.S. Department of Agriculture Forest Service (CFDA 10.693), though the specific contract award value or budget range is not disclosed in the available documentation. Award will be made to the lowest responsive and responsible bidder meeting all specified criteria and requirements. Six contractors representing excavation, trucking, consulting, and energy services firms attended the pre-bid meeting, including Dave Harmin (Dave Enterprises Inc.), Scott Berry (Berry Trucking & Excavating Inc.), Steve McCollum (McCollum Excavating), Keith Schoeman (RMC Consultants), Trent Cline (Roy Reynolds Secure On-Site), and Doug Dowden (H-2 Enterprises).