1941-27-R-IFBD-00001-V01

The Mississippi Department of Transportation (MDOT), through the Mississippi Transportation Commission, is requesting sealed bids for the rental of thirty tractors in District VI, Hattiesburg, Mississippi, under competitive sealed bid RFX3160008142, with bids due August 3, 2026 at 10:30 a.m. CST. An EEV (Emerging, Emerging and Veteran) Certification is a required submission component, establishing an eligibility qualification tied to business classification status.

Tractors must be new, current-model units with a maximum of 200 initial hours and complete manufacturer warranty coverage for the entire rental period. Specifications require 105–150 horsepower liquid-cooled diesel engines, hydrostat or CVT transmission (or minimum 8 synchronized forward gears with power reversing), independent 540/1000 RPM PTO, Category II three-point hitch, four-wheel-assist front axle, ROPS-certified cab with AC/heat, wet disk brakes, power steering, live hydraulics, and SAE Class 1 LED beacon lighting. Vendors must provide factory training (minimum one day), field servicing within seven business days, and OSHA compliance certification. The specifications document identifies twenty-eight tractors for District VI; the bid packet references thirty total units.

Delivery is F.O.B. Hattiesburg by April 15 each year; retrieval occurs by December 31. The eight-month rental period (April 15–December 15) guarantees MDOT 350 hours per tractor with a maximum of 400 hours; usage beyond 400 hours is billed at 1.5 times the eight-month hourly rate. Bidders must submit pricing in figures only on a cost-per-hour basis for the 350–400 hour term. Contract prices remain firm through December 31, 2027, with potential CPI-U adjustments thereafter based on the Jackson, Mississippi area index. The contract term runs January 1, 2027 through December 31, 2027, with potential extension for up to forty-eight additional months in twelve-month increments, not to exceed sixty months total.

MDOT assumes liability for damage beyond normal wear and tear, abuse, and tire repairs not due to mechanical defect. The vendor provides insurance for physical and vandalism damage and performs routine and warranty maintenance at no cost within seven business days. Substitute equipment must be provided within four business days if the original unit becomes inoperable. Late delivery penalties are $100 per tractor per day; downtime penalties are $100 per unit per calendar day for unavailability exceeding ten business days. Award goes to the lowest responsive bid. Bids may be submitted electronically through the State of Mississippi's MAGIC Procurement Portal or in paper form to the Procurement Division in Jackson.