1941-25-R-RFIN-00004-V01

The Mississippi Department of Transportation (MDOT) Research Division is pursuing a sole source procurement for an upgrade to their existing Surface Systems & Instruments (SSI) CS9100 high-speed profiler. The specific procurement involves a comprehensive system upgrade that enables zero-speed data collection, allowing the inertial profiling system to operate and collect road surface data from 0-100 mph without requiring run-up or run-out sections. The upgrade includes zero-speed electronics, a GNSS/INS sub-system, additional lasers, GPS antennas, signal cables, mounting hardware, and a secondary electronics enclosure. Key deliverables include enhanced capabilities for collecting surface geometry data, including cross-slope, gradient, and curvature measurements, with optional texture measurement capabilities. The procurement is identified by solicitation number 1941-25-R-RFIN-00004, with a posting date of March 7, 2025, and a response deadline of March 21, 2025. MDOT has published a Request for Information (RFIN) in the MAGIC portal and local newspaper to validate pricing and ensure transparency in the sole source procurement process.

The procurement appears to be unrestricted in terms of vendor qualifications, though SSI is the sole source vendor for this specific upgrade. The vendor, Surface Systems & Instruments, Inc., is a California small business with certification number 1765609 and U.S. Taxpayer ID 39-1850182. The company will provide comprehensive technician services, including system removal, installation, calibration, and operator training, to be performed at their Kansas shop. While specific budget details are not explicitly stated, the quote includes line items with "$1" placeholders, suggesting potential negotiability in pricing. Payment terms are set at Net 30, with remittance to be sent to an address in Larkspur, California. MDOT has established a formal objection process for potential vendors who believe the procurement should not be considered a sole source, with contact information provided for the Procurement Division staff. Interested parties can submit detailed explanations on the Objection to Sole Source Determination (OSS) form to challenge the procurement method.