(19) Side by Sides

The California Department of Corrections and Rehabilitation (CDCR) is conducting an informal competitive procurement solicitation (Solicitation Number SCC-4.18.2025) for the acquisition of 19 Side by Side Utility-Terrain Vehicles (UTVs) to be delivered to the Sierra Conservation Center in Sonora, California. The procurement specifically requires new, current model 2-passenger UTVs with precise technical specifications, including a minimum 500cc engine displacement, 4-wheel drive, automatic transmission, and a maximum speed of 35 MPH. Technical requirements mandate specific vehicle dimensions, a 400 lbs cargo capacity, 1,000 lbs towing rating, 4-wheel hydraulic disc brakes, and color options limited to olive green, camouflage, black, or grey. The solicitation was posted on April 18, 2025, with all documentation and quotations due by April 25, 2025, and all questions from potential bidders must be submitted by April 22, 2025. Bidders are required to submit their documentation via email to Linda.quintana@cdcr.ca.gov, using the provided Line Item Cost Worksheet and adhering to F.O.B. Destination, Freight Pre-Paid terms, with delivery to be completed within 300 calendar days after receipt of order.

The solicitation includes several set-aside and preference provisions, notably a 5% preference for small businesses and potential Disabled Veteran Business Enterprise (DVBE) incentives, though the department has exempted strict DVBE program requirements. Vendors must complete multiple mandatory documents, including a Bidder Declaration, Darfur Contracting Act Certification, and a Generative AI Reporting form, with incomplete documentation potentially resulting in bid rejection. The procurement includes contemporary requirements such as compliance with the California Food Safety Act and Executive Order N-6-22 regarding Russia sanctions. Bidders must also complete a CalRecycle 74 Postconsumer Recycled-Content Certification and a Payee Data Record, demonstrating comprehensive compliance with state procurement regulations. While specific award values are not explicitly stated, the solicitation covers 19 UTVs, suggesting a significant procurement budget. Vendors must also comply with stringent security protocols outlined in the Special Terms and Conditions, particularly when accessing correctional facilities, including mandatory background checks and adherence to Prison Rape Elimination Policy (PREA) standards.