2._OBS_4007_(B)_-_RFQ_Informal_Competitive.pdf

STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS AND REHABILITATION

OBS 4007 (B) (Rev. 0 /2024)

BIDDER INFORMATION

Business Name: ________________________________ Address: ________________________

Contact Person: ________________________________ ________________________________

Title: _________________________________________ ________________________________

Phone: _______________________________________ ________________________________

Email: _______________________________________ ________________________________

Federal Employer Identification Number (FEIN): __________________________

Small Business (SB) Micro Business (MB) Disabled Veteran Business Enterprise (DVBE)

SB/MB/DVBE Certification #: __________________ Certification Expiration Date: ______________

Are you the manufacturer? Yes No

Are you a non-small business claiming at least 25% small business subcontractor preference?

Yes No

*Payment discount offered on invoices to be paid within ________ days of receipt = ________%.

X____________________________________________ ________________________________

Bidder Signature Date

Bidder offers and agrees if this response is accepted within 45 calendar days following the date the response is due to furnish all the items upon which prices are quoted, at the prices set opposite each item, delivered to the designated point(s) by the method of delivery and within the times specified and subject to the General Provisions attached or included by reference. By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) STATEMENT OF COMPLIANCE - The above signed as complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) The National Labor Relations Board declaration set forth in Paragraph 48 of the General Provisions is true and correct. (3) If a claim is made for the Small Business or Disabled Veterans Business preference, the information set forth within is true and correct.

REQUEST FOR QUOTATION: NON-IT GOODS

Informal Competitive

Solicitation Number: __________________ Release Date: ____________ Due Date: ___________

Bid responses must be delivered via email, or fax if applicable, to the state official listed herein on or before 2:00 p.m. on the due date above.

OBS 4007 (B) (Rev. 07/2024) SOLICITATION #_________________

ADDITIONAL SOLICITATION DETAILS

(this section to be completed by State official only)

Deliveries must be completed within ______________ calendar days after receipt of order (ARO).

METHOD OF AWARD:

The lowest responsive and responsible bidder meeting all administrative and technical requirements, terms, and conditions of this solicitation will be awarded. For the purposes of this solicitation, requested items shall be awarded based on the option selected below:

All or none the lowest overall bid price for all items will be awarded.

On the basis of individual items the lowest bid on each line item will be awarded. The State may accept and choose to award any single line item or any combination of line items as specified in this solicitation.

FREE ON BOARD (F.O.B.) DESTINATION:

For the purposes of this solicitation, only bid responses quoting F.O.B. Destination to the ordering orders shall remain with the contractor until final inspection and acceptance, when all responsibility shall pass to the ordering organization, except the responsibility for latent defects, fraud, and any warranty obligations. Acceptable freight payment terms shall be defined based on the selected option below:

Only bids offering Freight Prepaid by the contractor will be accepted. All shipping costs must be included in the cost of the goods. Shipping costs may NOT be listed as a separate stand-alone cost.

Bids offering either Freight Prepaid/ADD or Freight Prepaid by the contractor will be accepted.

STATE OFFICIAL / REQUESTOR CONTACT INFORMATION

Name: __________________________________ Shipping Address:

Email: __________________________________ _______________________________

Phone: _________________________________ _______________________________

**Fax: ___________________________________ _______________________________

**Only enter fax number if bids may be submitted via fax. See fax bid submittals disclaimer below.

OBS 4007 (B) (Rev. 07/2024) SOLICITATION #_________________

*PAYMENT DISCOUNT OFFERS

Discounts will not be considered when evaluating bid responses for award purposes. However, discounts may be offered and taken by the State when processing invoices within the timeframe specified. Whenever possible, the CDCR will accept the offer of cash discounts for payment terms other than those specified in the General Provisions Paragraph 30 (i.e. Net 45). Please do not reference or include payment terms that conflict with the provisions of the California Prompt Payment Act, Government Code Section 927 et. seq. The Act requires state agencies to pay properly submitted, undisputed invoices not more than 45 days after (i) the date of acceptance of goods or performance of services; or (ii) receipt of an undisputed invoice, whichever is later.

DELIVERY

Final delivery, inspection, and acceptance shall be at the shipping address location(s) described herein.

PRICES

Prices shall be all inclusive. Only the prices submitted in the bid response shall be accepted and included in the awarded purchase order.

SUBSTITUTIONS

available and the substitute item is equivalent to, or exceeds the standards, of the original request. The State reserves the right to determine whether a substitute offer is equivalent to and meets the standards of quality required.

CDCR SPECIAL TERMS AND CONDITIONS

If delivering to a CDCR institution, special terms and conditions apply. Suppliers must observe all institution security rules and regulations. Delivery drivers may be required to obtain gate clearance prior to delivery. Suppliers shall contact the institution regarding specific requirements prior to attempting delivery. All persons entering institution grounds must have identification card on their person. Clothing restrictions apply. See CDCR Special Terms and Conditions attachment for more details.

TOBACCO-FREE ENVIRONMENT

Pursuant to Penal Code § 5030.1, the possession or use of tobacco products by any person on the grounds of any institution or facility under the jurisdiction of CDCR is prohibited.

FACSIMILE (FAX) BID SUBMITTALS

Faxed bid submittals will be considered only if they are sent to . Bids sent to any other fax number will not be considered. To be considered, all pages of a faxed bid must be completely received prior to the due date and time specified in this solicitation. The State assumes no responsibility if a supplier cannot transmit their bid via fax, or if the entire bid is not received prior to the due date and time.

BIDDER DECLARATION (GSPD-05-105)

All suppliers must complete the Bidder Declaration GSPD-05-105 and submit it with the bid response.

When completing the declaration, suppliers must identify all subcontractors proposed for participation in the contract; this includes equipment manufacturers, equipment distributors and resellers. A subcontractor is any person, firm, corporation, or organization contracting to perform any part of the

. Suppliers awarded a contract are contractually obligated to use the subcontractors for

OBS 4007 (B) (Rev. 07/2024) SOLICITATION #_________________ the corresponding work identified unless the State agrees to a substitution, and it is incorporated by amendment to the contract. All certified small businesses (SBs) and/or Disabled Veteran Business Enterprises (DVBEs) as defined in Government Code Section 14837 (d)(4).

SB / DVBE CERTIFICATION

certifying agency. Suppliers claiming preferences/incentives must provide their California SB/MB/DVBE certification number on page 1 of this RFQ. Completed certification applications and required support documents must be submitted to the OSDS no later than 5:00 p.m. on the bid due date and the OSDS must possess certification by California prior to the day and time bids are due. Online applications are located on the Cal eProcure website. Questions regarding certification should be directed to the OSDS at OSDSHelp@dgs.ca.gov or (916) 375-4940.

SMALL BUSINESS PREFERENCE

Section 14838 et seq. of the California Government Code requires that a 5% preference be given to bidders who qualify as a certified small business. If applicable, claim the small business preference by providing the small business certification number on page 1 of this RFQ.

SMALL BUSINESS NONPROFIT VETERAN SERVICE AGENCIES (SB/NVSA)

SB/NVSA prime bidders meeting requirements specified in the Military and Veterans Code Section

999.50 et seq. and obtaining a California certification as a small business are eligible for the 5% small business preference. If applicable, provide certification number on page 1 of this RFQ.

NON-SMALL BUSINESS SUBCONTRACTOR PREFERENCE

A 5% preference is available to a non-small business claiming 25% California certified small business subcontractor participation. If applicable, identify the small business subcontractor information and percentages on the Bidder Declaration (GSPD-05-105) form and indicate you are claiming the preference on page 1 of this RFQ.

DVBE PROGRAM REQUIREMENTS

The State has established goals for DVBE participation in State contracts. The intent of the DVBE participation requirement and incentive is to encourage DVBE certified suppliers to participate in bidding opportunities, and to encourage non-DVBE firms to s -contractors. For the purposes of this solicitation, the department elects to exempt the DVBE Program Requirements, but opts to include the DVBE Incentive. This solicitation does not include a required minimum DVBE participation percentage or goal.

DVBE INCENTIVE

A DVBE incentive will be given to bidders who provide DVBE participation. For evaluation purposes only, the State shall apply a DVBE bid incentive to bids that propose a California certified DVBE participation as identified on the Bidder Declaration, GSPD-05-105, and confirmed by the State. Bidders that fail to submit the required Bidder Declaration to confirm the level of DVBE participation will not be eligible to receive the DVBE incentive. The DVBE incentive amount for awards based on low price will vary in conjunction with the percentage of DVBE participation. The net bid price of responsive bids will be reduced, for evaluation purposes only, by the amount of DVBE incentive as applied to the lowest

OBS 4007 (B) (Rev. 07/2024) SOLICITATION #_________________ net bid price. If the #1 ranked responsive, responsible bid is a California certified small business, the only bidders eligible for the DVBE incentive will be California certified small businesses.

The following incentive percentages will apply to this solicitation:

Confirmed DVBE Participation of:

DVBE

Incentive:

5% or over 5% 4% to 4.99% 4% 3% to 3.99% 3% 2% to 2.99% 2% 1% to 1.99% 1%

To attain DVBE participation, bidders must commit to meet or exceed the DVBE participation percentage by either:

Method A1: Bidder is a California certified DVBE and commits to perform the participation amount with its own resources or in combination with another DVBE(s), or;

Method A2: Bidder is not a California certified DVBE but commits to using DVBE(s) as subcontractor to perform the participation percentage of the contract bid amount.

identified on the Bidder Declaration must be provided. As directed by the State, the written confirmation must be signed by the bidder and/or the DVBE subcontractor(s). The written confirmation may request information that includes but is not limited to the DVBE scope of work, rate and conditions of payment, total amount to be paid to the DVBE, etc. If further verification is necessary, the State will obtain additional information to verify compliance with the above requirements.

DVBE DECLARATIONS (DGS PD 843)

Per the Military and Veterans Code Section 999.2, the DVBE Declarations (DGS PD 843) must be completed and signed by all disabled veteran business owner(s) and disabled veteran business manager(s) when a DVBE contractor or subcontractor will provide materials, supplies, services, or equipment. When applicable, the completed form must be included with the bid response.

DVBE SUBCONTRACTING REPORTING REQUIREMENTS

Contractor understands and agrees to comply with the requirements set forth in Military and Veterans Code Section 999 et seq. Should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code section 999.5 (g), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by both the awarding department and the Department of General Services (DGS) prior to the commencement of any work by the proposed subcontractor. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in MVC Section 999.9; Public Contract Code (PCC) Section 10115.10

OBS 4007 (B) (Rev. 07/2024) SOLICITATION #_________________

Upon completion of this Contract, the department requires the prime contractor to certify information using the DVBE Subcontracting Report (STD 817). If for this Contract, the Contractor made a commitment to achieve the DVBE participation goal by subcontracting to a DVBE, the Department will withhold $10,000 from the final payment, or the full final payment if less than $10,000, until the Contractor complies with the certification requirements above. A Contractor that fails to comply with the certification requirement shall, after written notice, be allowed to cure the defect.

Notwithstanding any other law, if, after 30 calendar days from the date of written cure notice, the prime contractor refuses to comply with the certification requirements, the department shall permanently deduct $10,000 from the final payment, or the full payment if less than $10,000. (MVC § 999.7)

A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (MVC § 999.5(d); Govt. Code § 14841)

Contractor agrees to comply with the rules, regulations, ordinances, and statutes that apply to the DVBE program as defined in Section 999 of the MVC, including, but not limited to, the requirements of Section 999.5(d). (PCC Code § 10230)

DVBE subcontractors will be notified at the time of award that their firm has been listed for participation in an agreement. Upon request, the prime contractor shall also provide proof of payment to the DVBE for subcontractor work.

TIRE-DERIVED PRODUCTS PREFERENCE

Per Public Resources Code (PRC) section 42890 et seq., a 5 percent (5%) recycle preference is available for recycled tire products (also known as tire-derived products). When evaluating bids, application of the tire recycle preference is only applicable if both virgin products and recycled content products (RCP) are acceptable for a line item. Should only recycled content products be bid, then the preference is not calculated. Should a solicitation include a mix of line items containing both qualified and non-qualified tire-derived RCPs, the preference shall only apply to qualified line items. If line item awards are made, the preference shall be applied, to the extent possible, so as to maximize award to bidders proposing recycled tire products (PRC section 42892).

RECYCLED CONTENT PRODUCTS

State agencies are required to report purchases in many product categories. In order to comply with those requirements, suppliers are required to complete and return the attached Postconsumer Recycled-Content Certification form (CalRecycle 74) with their bid response. Failure to complete and return the form may disqualify your bid from consideration. More information is located at:

http://www.calrecycle.ca.gov/BuyRecycled/StateAgency/.

PAYEE DATA RECORD (STD. 204) AND CDCR SUPPLEMENT

The successful bidder may be required to submit a Payee Data Record, STD. 204, and/or a CDCR Supplement Vendor Payee Data form listing payee information and their Taxpayer Identification Number (upon request prior to award if currently not on file with CDCR or if there are business information updates needed).

PROHIBITION ON TAX DELINQUENTS

Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the California Department of Tax and Fee Administration (CDTFA) under authority of Sections 7063 or

OBS 4007 (B) (Rev. 07/2024) SOLICITATION #_________________

19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process. PCC §10295.4. Contractors included on tax delinquency lists; contracts void and unenforceable;

(a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceable. (b) This section shall apply to any contract executed on or after July 1, 2012.

DARFUR CONTRACTING ACT

All bidders will be required to submit a completed DARFUR Contracting Act Certification Form. Effective January 1, African nation of Sudan, as described in PCC §§ 10475 -10478. A company that currently has (or within the previous three years has had) business activities or other operations outside of the United States scrutinized company may still submit a bid or proposal for a contract with CDCR if the company first obtains permission from the DGS.

CALIFORNIA

If applicable, award will be contingent upon number or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by the California Department of Tax and Fee Administration (CDTFA), pursuant to all requirements as set forth in §§ 6487, 7101 and sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract Code. In order to expedite the process of permit number on page 1 of this RFQ or attach a copy of the permit with your bid response.

RESPONSIVE BID

A bid that clearly substantiates compliance, without material deviation, with all specifications, requirements, and the terms and conditions of the solicitation. If a bidder has been determined to be non-responsive, the bid shall be rejected.

RESPONSIBLE BIDDER

Bidders may be required to submit further evidence of their qualifications at such times and under conditions, as it may deem necessary. If a bidder has been determined to be non-responsible, the bid shall be rejected.

BID EVALUATION TIE BETWEEN BIDDERS

In the event of a precise tie between bidders, the CDCR procurement official will conduct a coin toss.

At least one witness must observe and document the coin toss. Affected bidders will be given the opportunity to attend the tie breaker coin toss. An email notification will be sent to the affected bidders at least 24 hours before the coin toss is conducted.

Note: In the event of a precise tie between the bid of an SB/MB and the bid of a DVBE that is also a SB/MB, the award shall go to the DVBE that is also an SB/MB. (Reference GC section 14838 (f) and 2 CCR section 1896.8(f)).

OBS 4007 (B) (Rev. 07/2024) SOLICITATION #_________________

Note: Recycled tire product contracts will be awarded to the bidder whose product has the greatest percentage of recycled tire content if the fitness, quality, and price are equal. (PRC section 42894) recycled used tires. (PRC section 42890).

SUPPLIER TERMS AND CONDITIONS / QUOTATION ATTACHMENTS

considered non-responsive and will be rejected.

The state objects to and will not evaluate or consider any additional terms or conditions submitted by a bidder.

CONFIDENTIALITY

During the evaluation of bids received in response to a competitive solicitation and prior to contract award information relating to bid evaluation is confidential. Any disclosure of confidential information the bidder ineligible. Total confidentiality during the procurement process is vital to preserve the integrity of the process.

LOSS LEADER

It is unlawful for any person engaged in business within this state to sell or use any article or product article or product sold at less than cost: (a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or (b) where the effect is a tendency or capacity to mislead or deceive purchasers or prospective purchasers; or (c) where the effect is to divert trade from or otherwise injure competitors.

CHANGE ORDERS/AMENDMENTS

Any purchase order resulting from this quote may be amended, modified (within the scope of the original agreement), or terminated at any time by mutual agreement of the parties in writing. Change orders amending, modifying, or terminating the purchase order, including modifications of compensation payable, may only be issued by an authorized State Procurement Official. All such change orders shall be in writing and issued only upon written concurrence of the supplier.

EXECUTIVE ORDER N-6-22 RUSSIA SANCTIONS

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding

Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be determined after contract execution, shall be grounds for termination by the State.

Assembly Bill 418: The California Food Safety Act The California Food Safety Act, chapter 17 (commencing with Section 109025) is added to Part 3 of Division 104 of the Health and Safety Code Bill Text - AB-418 The California Food Safety Act.:

OBS 4007 (B) (Rev. 07/2024) SOLICITATION #_________________

Commencing January 1, 2027, a person or entity shall not manufacture, sell, deliver, distribute, hold, or offer for sale, in commerce a food product for human consumption that contains any of the following substances:

(1) Brominated vegetable oil (CAS no. 8016-94-2)

(2) Potassium bromate (CAS no. 7758-01-2)

(3) Propylparaben (CAS no. 94-13-3)

(4) Red dye 3 (CAS no. 16423-68-0)

Generative Artificial Intelligence (GenAI) The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder/Offeror/Contractor must notify the State in writing if their solution or service includes, or makes available, any GenAI including, GenAI from third parties or subcontractors.

The State has developed a GenAI Reporting and Factsheet (STD 1000) to be completed by the Bidder/Offeror/Contractor.

Failure to submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder/Offeror/Contractor. Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief to which it may be entitled to as a result of such non-disclosure. Upon receipt of a Bidder/Offeror/Contractor GenAI Reporting and Factsheet (STD 1000), the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

1. Commodity types that do not include a technology or service component.

Examples include:

a. Office, medical, and cleaning supplies (staplers, pens, masks, mops, etc.)

b. Office furniture (chairs, desks, etc.)

c. Non-IT hardware (hammer, nails, buckets, etc.)

d. Food

Commodity purchases that would NOT be exempt include items with a technology component, including but not limited to; Bluetooth, network, cloud computing, and software use (e.g., vehicles with technology, refrigerator with technology including software, networked printers, cloud computing software license to access online content including news, information, communication services, etc.).

Assembly Bill 778 Purchase of California-Grown Agricultural Food Products Assembly Bill 778, Institutional Purchasers: Purchase of California-Grown Agricultural Food Products (2021-2022) amended Section 58595 of the Food and Agricultural Code, requiring a California state-owned or state-run institution that purchases agricultural food products to ensure at least 60% of the

OBS 4007 (B) (Rev. 07/2024) SOLICITATION #_________________ agricultural food products that it purchases in a calendar year are grown or produced in the state by December 31, 2025. If a bidder is offering agricultural food products, the OBS 1600 form is required for the 60% goal. Bidder must identify if the agricultural food product is grown or produced in California or not.

SOLICITATION ATTACHMENTS

The following documents are attached, or are incorporated by reference, and are considered part of this solicitation:

Line-Item Cost Worksheet (Commodity Descriptions/Specifications/Quantities) Bidder Declaration (GSPD-05-105) https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf Darfur Contracting Act Certification (OBS 1500) Postconsumer Content Certification (CalRecycle 74) https://www.calrecycle.ca.gov/BuyRecycled/StateAgency/VendorEd/Form74Guide/ Disabled Veteran Business Enterprise Declarations (DGS PD 843) https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf Payee Data Record (STD 204) http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf.

Supplement Vendor Payee Data Record Form General Provisions Non-Information Technology Goods (DGS PD-401 Non-IT

Goods) (Revised and Effective 06/21/2022) https://www.dgs.ca.gov/- /media/Divisions/PD/PTCS/OPPL/Model-Language/Non- IT/NonITGeneralProvisions062122.pdf?la=en&hash=7D58E4294765EA74730DA67AEECF

7CE6247B4A3A

Bidder Instructions (DGS PD 451) (Revised and Effective 11/09/2011) https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf

CDCR Special Terms and Conditions (when applicable) Special Provisions such as Warranty Agreement (if applicable) Distribution List/Delivery Schedule (for multiple shipping locations or multiple delivery dates, if applicable) Generative Artificial Intelligence (GenAI) Disclosure & Factsheet (STD 1000)

STD 1000 Generative Artificial Intelligence (GenAI) Disclosure & Factsheet (ca.gov) California Grown/Produced Agricultural Food Products Vendor Certification (OBS

1600) Other: ________________________________________

RESPONSE LIST

Mandatory Documents - The following list identifies the items that must be completed and returned (when applicable) in order to be evaluated for award:

Request for Quotation (OBS 4007(B)) (all pages) including:

o Signed/dated front page o o FEIN # o SB/MB/DVBE Certification Number (if applicable)

Line-Item Cost Worksheet or Business Letterhead Itemized Quote (if allowable)

OBS 4007 (B) (Rev. 07/2024) SOLICITATION #_________________

Bidder Declaration (GSPD-05-105) Darfur Contracting Act Certification (OBS 1500) Postconsumer-Content Certification (CalRecycle 74) Disabled Veteran Business Enterprise Declarations (DGS PD 843) (only if applicable) Payee Data Record (STD 204) and CDCR Supplemental Payee Data Record (if applicable upon request)

Generative Artificial Intelligence (GenAI) Disclosure & Factsheet (STD 1000) (if applicable)

California Grown/Produced Agricultural Food Products Vendor Certification (OBS 1600) (if applicable)

Failure to return any applicable item in the above list with the bid response may result in your bid being considered non-responsive and may be rejected.