19-IFB-2027842643-RMT Warrenton Generator Project

The North Carolina Department of Public Safety, Division of Emergency Management (NCEM) is issuing an Invitation for Bid (IFB 19-IFB-2027842643-RMT) to procure design, engineering, and installation services for emergency backup diesel generators at critical facilities in Warren County. The procurement requires vendors to install two 25-kilowatt diesel generators with automatic transfer switches at separate sewer pumping stations located at 145 Ridgeway-Warrenton Road and 284 Red Hill Loop Road in Warrenton. Each installation encompasses concrete pad construction, electrical integration, fencing, fuel systems, telemetry connections, and comprehensive testing, with all work required to comply with the North Carolina State Building Code, ASCE 24 standards, and FEMA requirements. Qualified vendors must be North Carolina-licensed general contractors and must submit firm fixed-price bids specifying the full installation cost for each site and timeline for completion. A mandatory pre-bid site visit is scheduled for April 6, 2026, written questions are due by April 10, 2026 with state responses provided by April 17, 2026, and sealed bids must be submitted by April 23, 2026 at 2:00 PM Eastern Time, with public opening to follow. The contract term begins upon final execution and runs for twelve months with an optional six-month renewal period at the state's discretion, and the project is federally funded through FEMA's Hazard Mitigation Grant Program (HMGP) in response to disaster declaration DR-4827-0018.

Vendors must demonstrate Historically Underutilized Business (HUB) participation with at least ten percent utilization of diverse firms and must comply with federal prevailing wage standards, equal employment opportunity provisions, and debarment and suspension verification requirements. Respondents are required to provide three customer references, complete financial certifications, proof of Commercial General Liability insurance with a minimum of $500,000 coverage for contracts under $1 million, and current registration with the North Carolina Secretary of State. The state reserves the right to award the contract to a single vendor for all sites or to separate vendors for individual sites. Payment terms provide net thirty days following inspection and acceptance of work, with five percent retainage held until project closeout. No incumbent vendor or existing contractor is identified in the procurement documents, and no specific budget or award value is disclosed in the available materials.