19-IFB-2027842643-RMT Warrenton Co Generators Addendum 2.pdf

This is a Bid Addendum Number 2 issued by the North Carolina Department of Public Safety, Division of Emergency Management (NCEM) for IFB 19-IFB-2027842643-RMT, the Warrenton Generator Project. The procurement seeks design, engineering, and installation services for two 25-kilowatt emergency backup diesel generators at critical sewer pumping stations in Warren County, North Carolina, located at 145 Ridgeway-Warrenton Road and 284 Red Hill Loop Road in Warrenton. The addendum establishes a second mandatory site visit scheduled for Monday, April 20, 2026, with contractors required to visit Location 1 at 10:00 AM Eastern Time and Location 2 at 10:35 AM Eastern Time on the same day; all vendors, including those who attended the initial site visit, must participate. Written vendor questions must be submitted by April 24, 2026, with state responses provided by May 1, 2026. The sealed bid opening is scheduled for May 8, 2026. The contract term begins upon final execution and runs for twelve months with an optional six-month renewal period at the state's discretion.

Each generator installation encompasses concrete pad construction, electrical integration, fencing, fuel systems, telemetry connections, and comprehensive testing in compliance with the North Carolina State Building Code, ASCE 24 standards, and FEMA requirements. Qualified vendors must be North Carolina-licensed general contractors submitting firm fixed-price bids for each site with completion timelines. The project is federally funded through FEMA's Hazard Mitigation Grant Program (HMGP) under disaster declaration DR-4827-0018. Vendors must demonstrate Historically Underutilized Business (HUB) participation with at least ten percent utilization of diverse firms, comply with federal prevailing wage standards, and maintain Commercial General Liability insurance with a minimum of $500,000 coverage. Payment terms provide net thirty days following inspection and acceptance of work, with five percent retainage held until project closeout. The state reserves the right to award the contract to a single vendor for all sites or to separate vendors for individual sites.