136-20260814144506 scsd

Smith County Board of Education of Raleigh, Mississippi is conducting a reverse auction for automated athletic video capture, coaching video management, and livestreaming services, with the electronic auction scheduled for September 8, 2026 at 10:00 a.m. CST and unpriced proposals due September 4, 2026 at 10:00 a.m. CST.

The scope encompasses a turnkey solution serving three high schools (Mize, Raleigh, and Taylorsville) that includes six permanently mounted automated camera systems — one indoor gym system and one outdoor stadium system at each school — districtwide livestreaming, fan-viewing platforms, coaching-video management, and broadcast production capabilities. The system must support concurrent operation of at least six simultaneous camera-originated broadcasts and integrate with or migrate existing Hudl coaching-video accounts without content loss. All hardware, licensing, configuration, installation, training, warranty, and support are included in the vendor's scope.

Bidders must demonstrate a minimum of three years' experience providing automated sports capture or livestreaming services to K-12 schools or comparable organizations and provide at least three references for similar multi-venue implementations completed within the last five years. All equipment must be new, purchased from authorized resellers; grey market, third-party, and used equipment are not accepted. The District requires liability insurance and workers' compensation coverage of $1,000,000 per occurrence with the District listed as certificate holder. Bidders must comply with FERPA and applicable federal and Mississippi student-privacy and security requirements.

The contract term runs three years from Notice to Proceed through June 30 of the following fiscal year, with up to four additional one-year renewal options at the District's sole discretion, subject to Board approval and satisfactory performance. All delivery must be completed by October 1, 2026. Pricing will be divided into three annual payments based on reverse-auction bids; all costs including freight, installation, configuration, platform fees, warranty, and support must be included in unit prices with no additional charges permitted. The District intends to award all items to one vendor but reserves the right to award to individual bidders if deemed in the District's best interest. Questions are due September 2, 2026 at 12:00 p.m. CST. Anticipated Board approval is September 14, 2026.