1130-26-R-NBID-00011

The State of Mississippi Department of Finance and Administration, Office of Purchasing, Travel and Fleet Management (OPTFM) is soliciting proposals for a nonexclusive, negotiated contract for mailing equipment under RFx 3130002291 (Contract ID: 1130-26-R-NBID-00011). This procurement seeks manufacturers interested in providing a comprehensive range of new, current-production mailing equipment available for purchase or rental to support operational needs of state agencies, universities, and local governmental entities throughout Mississippi. Equipment may be offered as standalone units or as part of integrated lease/rental packages that include maintenance, supplies, and service agreements. Proposals must include a signed proposal letter, authorized dealers/distributors list, detailed price list in Excel format reflecting discounts from manufacturer's suggested retail price (MSRP) for both purchase and rental options at 12, 24, 36, 48, and 60-month terms where available, an internal catalog pricing spreadsheet with product literature organized by eleven designated NIGP classification codes, and compliance documentation with State of Mississippi Standard Terms and Conditions. All equipment pricing must remain firm for the entire twelve-month contract period with no increases permitted, and manufacturers bear full responsibility for freight, shipping, and installation costs on an F.O.B. Destination basis at no cost to the state. The contract term runs from July 1, 2026, through June 30, 2027, with no renewal periods, and proposals must be submitted electronically through Mississippi's MAGIC e-procurement system by 3:00 PM CDT on April 15, 2026. Manufacturers with current state contracts must submit a purchase summary and signed attestation form certifying all reported sales information; failure to comply results in disqualification or non-renewal.

The solicitation does not specify set-asides for disadvantaged enterprises or minority-owned businesses, though the dealers list template includes fields to track minority vendor status for authorized representatives. No incumbent vendors or current contractors are identified in the solicitation documents, and no existing infrastructure or technology integration requirements are specified. Interested manufacturers must register with the state's MAGIC e-procurement system and obtain a MAGIC vendor number through the Mississippi Office of Procurement and Facilities Management (contact: 601-359-3409) prior to proposal submission. The state will remit payment within forty-five days of invoice receipt and is exempt from sales tax payments. Addendum periods are permitted during the first five business days of contract commencement and again from November 1st through November 15th for limited additions, deletions, and distributor changes, though price modifications are prohibited during these periods. The solicitation does not establish a specific budget range or award value, as this is a demand-driven, nonexclusive contract allowing multiple state agencies to procure mailing equipment directly from participating manufacturers based on individual needs throughout the contract period.