ATTACHMENT B- PRICE LIST MAILING EQUIPMENT 2026.xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- 1130-26-R-NBID-00011
- Solicitation number
- 3130002291
- Issued by
- Mississippi
About this file
This is a price list attachment for a mailing equipment negotiated contract bid issued by the State of Mississippi (Contract ID: 1130-26-R-NBID-00011). The document establishes the format and requirements for suppliers to submit pricing information for mailing equipment products on a statewide contract. Suppliers are required to provide detailed product information including supplier name, MAGIC vendor number, part numbers, product descriptions, NIGP classification codes, pricing, delivery timelines, manufacturer information, and hyperlinks to product resources. The contract accommodates both purchase and rental options, with rental pricing structured across 12, 24, 36, 48, and 60-month terms.
The price list template specifies that suppliers must submit discounted contract prices along with manufacturer's suggested retail prices (MSRP), with all monetary amounts formatted to two decimal places. Products must be classified using one of eleven designated NIGP codes specific to office equipment, ranging from folding machines and letter openers to mailing equipment and sealing machines. Suppliers must ensure all supplier part numbers are unique with no duplicates allowed, and maximum delivery timeframes must be stated in specific days rather than ranges. The MAGIC vendor number requirement indicates that suppliers must be registered with the Mississippi Office of Procurement and Facilities Management (OPTFM), with vendor registration inquiries directed to 601-359-3409.
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Text version
Instructions
| Field | Usage | Required/ | |||
| Optional | Explanation/ Values | Examples | |||
| Supplier | Supplier Name | Required | Name of Company | ABC Mailing Equipment | |
| MAGIC Vendor Number | MAGIC Vendor Number | Required | See Proposal, Format & Guidelines | 3000000121 | |
| Supplier Part Number | Supplier Part Number | Required | Supplier Part Number | ABC20131500 | |
| Short Description | Short Description | Required | Short Description; Rephrase: noun, MFG, MPN | Letter Opener, Yellow | |
| Long Description | Long Description | Required | Full long description; Include any special information such as special packaging | Letter Opener/Yellow | |
| Product Group | NIGP 5 digit code | Required | 5 Digit NIGP Classification code; Must use from list provided in NIGP Choices Tab | 60062 | |
| Price | Discounted Price | Required | Discounted amount with 2 decimal places | $27.50 | |
| MSRP | MSRP Price | Required | MSRP Amount with 2 decimal places | $50.00 | |
| Special Search Terms | Search terms, tags | Required | Searchable term to identify your items | Letter Opener | |
| Delivery In Days | Delivery days | Required | 30 | ||
| Hyperlink URL | Hyperlink URL | Required | Value = Manufacturer website | www.anycompany.com | |
| Manufacturer | Manufacturer Name | Required | Name of the Manufacturer | ABC Mailing Equipment |
| Supplier | This field is for the Supplier. If you are a business dealing on behalf of a Manufacturer, the MANUFACTURER name goes in this field. |
| MAGIC Vendor Number | This is the vendor number the manufacturer was assigned at vendor registration. If you are unsure of your MAGIC Vendor Number, Please Call OPTFM at 601-359-3409. If you are authorized to deal on behalf of a Manufacturer, the MANUFACTURER'S vendor number goes in this field. |
| Supplier Part Number | The part numbers in this column can match the part numbers in the Manufacturer Part Number column; however, in the Supplier Part Number Column all values have to be unique. This means that no duplicate information is allowed. |
| Short Description | This field provides a short description for the product being offered. Only 99 Characters will be allowed in this field. This is an unique field. This means that no duplicate information is allowed in the Entire Column. Please also include packaging information. |
| Product Group | Use the NIGP Choices tab to populate the product group column sheet 1. |
| Delivery in Days | This column should contain the MAX number of days that it will take for the line item to get to the purchaser. DO NOT INPUT A RANGE OF DAYS. |
| Hyperlink URL | This is the preferred method is to send us the link to your website where the image of the line item can be viewed. |
Please put the Purchase Price of the product on the Purchase tab and the Rental price on the Rental tab.
Purchase Supplier Supplier ID Supplier Part Number Short Description Long Description Product Group Contract Price MSRP Special Search Terms Delivery In Days Hyperlink URL Manufacturer
Rental Supplier Supplier ID Supplier Part Number Short Description Long Description Product Group 12 Month Rental Price 24 Month Rental Price 36 Month Rental Price 48 Month Rental Price 60 Month Rental Price MSRP Special Search Terms Delivery In Days Hyperlink URL Manufacturer
NIGP Choices Please select the code that most correctly identifies the item you are submitting to be on the contract
| Product Category | Description |
| 60062 | Office Equipment, Folding Machines |
| 60063 | Office Equipment, Folding/Inserting/Sealing Machines |
| 60065 | Office Equipment, Ink Rollers, Office Machines |
| 60066 | Office Equipment, Inserting Machines |
| 60067 | Office Equip, Label Dispensing (Continuous Labels) |
| 60068 | Office Equip, Letter Extraction & Insertion Machine,Mailroom |
| 60077 | Office Equipment, Letter Openers, Electric |
| 60071 | Office Equipment, Mailing, Packaging, & Shipping Machines |
| 60080 | Office Equipment, Postage Meter Supplies |
| 60575 | Office Mechanical Aids, Sealing and Tape Machines, Mail Room |
| 98554 | Office Rental Services, Mailing Equip Incl Postage Meter |
File details come from the government source that posted it. Updated .