1130-26-R-NBID-00008

The State of Mississippi Department of Finance and Administration is seeking a nonexclusive, negotiated contract for the purchase and rental of multifunction copiers through solicitation 1130-26-R-NBID-00008. The procurement targets commercial-grade copier units for state agencies, universities, and local governmental entities, requiring new, current-production models with comprehensive functionality including copy, print, scan, and fax capabilities across multiple speed segments. Copiers must be available as standalone units or lease/rental packages potentially including maintenance, supplies, and service agreements, with explicit exclusion of stand-alone and networked printers. Proposals must be electronically submitted through Mississippi's MAGIC e-procurement system by 3:00 p.m. CDT on February 17, 2026, for a contract term running from May 1, 2026, through April 30, 2027. Evaluation criteria include competitive pricing compared to GSA contracts and other state governments, with manufacturers required to submit detailed price lists showing manufacturer suggested retail prices, discounted state prices, and discount percentages. Pricing must remain firm for twelve months, and all freight and shipping costs are the manufacturer's responsibility.

Minority vendors are encouraged to participate, with the state requiring vendors to indicate minority vendor status and provide a comprehensive list of authorized dealers registered in the e-procurement system. While no specific set-aside designations are explicitly detailed, the procurement appears open to multiple manufacturers and distributors capable of meeting technical specifications. Contractors must comply with Mississippi Employment Protection Act's e-verification requirements and adhere to equal employment opportunity policies. Payments will be made electronically within 45 calendar days, and vendors must maintain financial records for three years following final payment. Though specific award values are not disclosed, the contract allows for widespread adoption across state and local government entities, suggesting potential significant transaction volumes. Manufacturers currently holding state contracts must submit a purchase summary and signed attestation form for their existing contract, with failure to do so resulting in disqualification or non-renewal. New contracts will be awarded to all compliant manufacturers proposing competitive prices, with individual purchase or rental agreements to be determined by specific agency needs.