110-20260402170529 hpsd

The Hattiesburg Public School District (HPSD) in Mississippi is soliciting sealed bids for a turn-key, on-premise Voice over IP (VOIP) and IP Intercom system replacement project through Request for Proposals (RFP). The procurement encompasses the replacement of the District's cloud-hosted PBX system district-wide and its analog intercom system across nine school locations and four support sites, totaling 510 active phones requiring configuration. Deliverables include phones, licenses, software, servers, PRI trunks, porting, cabling, networking equipment, installation services, and an IP-based intercom system with two-way speakers, one-way speakers, horns, and call buttons. The District prefers equipment including Fortivoice PBX system, Fortifone phones (models FON-280B and FON-380B), Revolution Notification Platform, and Algo speakers (models 8180, 8188, 8186, and 8128), though equivalent products meeting specified criteria are acceptable. All pricing must be submitted on the provided Proposal Form with separate line items for software, hardware, and additional costs by site and district-wide, inclusive of warranties, support, and installation, valid for ninety days from proposal opening. Mandatory vendor walkthroughs are scheduled for Monday, April 13, 2026, and Tuesday, April 14, 2026, at 9:00 A.M., with the deadline for clarification questions at 5:00 P.M. (CST) on April 20, 2026, and sealed bids due by 10:00 A.M. on April 24, 2026, submitted to the Superintendent's office at 301 Mamie Street, Hattiesburg, MS. Contract award will be made to the lowest and best responsible bidder following internal review and potential vendor interviews.

Vendors must provide proof of liability insurance, worker's compensation insurance, and a valid Mississippi contractor's license as required qualifications. Proposals must be submitted in electronic, searchable format through the Central Bidding website or directly to the Superintendent's office with two printed copies and two digital copies via USB thumb drives; no fax or email submissions are accepted. The District is exempt from federal excise, state, and local taxes and will process payments within forty-five days of receipt of invoices for goods received in good condition. The contract will include support and maintenance services with blocks of hours available on an as-needed basis for replacement hardware, network engineering support, reinstallation services, and technical support outside the warranty period. No specific set-aside designations or disadvantaged enterprise restrictions are indicated in the available documentation, nor are incumbent vendors or budget ranges provided in the procurement notice.