1080651 software - maintenance and support - proofpoint

The State of California is issuing Request for Bids (RFB) 1080651 for ongoing software maintenance and support services for Proofpoint email security and data loss prevention software. This procurement seeks a qualified vendor to provide comprehensive technical support, security updates, and maintenance services to sustain and enhance the state's email security infrastructure. The deliverables include software licensing fees, technical support services during specified hours, security updates, and any professional services necessary to maintain system security and operational compliance with state requirements. The state has identified this as a continuation or renewal of existing software maintenance services, indicating an incumbent relationship with Proofpoint solutions already operational within state systems. The evaluation criteria focus on vendor qualifications, service delivery capabilities, and cost-effectiveness in meeting the state's cybersecurity and information technology objectives. Bidders must submit responses by February 13, 2026, with the solicitation posted on February 3, 2026, and the RFB document outlines specific response deadlines, bidders' conferences, and site visit procedures to establish clear expectations for all interested vendors.

This procurement includes mandatory compliance requirements for all bidders, including submission of a Certified Business Enterprise (CBE) certification form to verify business classification and eligibility status in accordance with California's small or disadvantaged business enterprise programs. Bidders must also provide a Certificate of Insurance demonstrating adequate coverage and liability protection for the contracted services, with specific coverage types and minimum limits required prior to contract award. All interested vendors must submit the standardized forms outlined in Appendix A—Purchasing Required Forms to ensure compliance with California state purchasing regulations and to meet uniform submission standards across the procurement process. Proofpoint represents the existing technology infrastructure already in operation, requiring that the selected vendor integrate seamlessly with current systems and maintain continuity of service. While specific award values or budget ranges are not disclosed in the available solicitation documents, funding derives from the state's information technology and cybersecurity budget allocations, with the contract establishing the framework for ongoing maintenance costs throughout the contract term.