10-2026-007 HVAC PMs

The Bartow County School System is issuing an Invitation for Proposal (IFP) for preventative maintenance services on Heating, Ventilating, and Cooling (HVAC) equipment across all school system facilities located in Cartersville, Georgia. The procurement encompasses three primary service categories: removal and replacement of HVAC filters four times annually with consistent quality and MERV ratings; quarterly, semi-annual, and annual preventative maintenance procedures as detailed in attached task schedules; and hourly-rate services for additional maintenance and repairs by HVAC technicians. Qualified vendors must provide pricing for each service category individually plus a lump-sum bid for the entire project scope and submit proposals by 10:00 a.m. on March 3, 2026, to Albert Zielke at the Bartow County School System Central Office, 65 Gilreath Road NW, Cartersville, Georgia 30120. A mandatory pre-bid meeting is scheduled for February 5, 2026, at 2:00 p.m. at the BCSS Maintenance office located at 2220 Joe Frank Harris Parkway NW, Building B. Evaluation criteria allocate 30 percent weight to price (with the lowest bidder receiving a maximum of 5 points), 20 percent to organizational qualifications, 30 percent to service record, and 20 percent to relevance of past projects, with proposals scored on a scale of 1-20. All employees must comply with Georgia's Security and Immigration Compliance Act, pass background checks, and wear easily recognizable uniforms displaying the company name.

Proposals must include one original and three copies accompanied by certificates of insurance, worker's compensation coverage, proof of E-Verify authorization, non-collusion and prompt pay affidavits, five client references, and samples of re-dry vents with installation instructions. No specific set-aside designations or restrictions on organization types are mentioned in the solicitation documents. No incumbent vendors or existing contractors are identified in the available materials. The Bartow County School System is exempt from state sales tax and federal excise tax, which shall not be included in vendor quotes. The contract will commence within fifteen days following Bartow County Board of Education approval of the awarded proposal, and the Owner reserves the right to award the contract to a single vendor or multiple vendors based on the best interests of the school district. No specific award value or budget range is disclosed in the procurement documents.