Gainesville Administration Building Replacement HVAC Controls System

The City of Gainesville, Georgia is soliciting sealed proposals under RFP 27009 to replace the HVAC controls system at its Administration Building, with questions due November 12, 2026 and proposals due December 1, 2026 at 2:00 p.m. The project is federally funded through Energy Efficiency & Conservation Block Grant dollars, which brings federal compliance obligations into scope.

The contractor must furnish and install a Contemporary Controls BASControl22s Controller serving floors 1, 2, and 3 and the penthouse mechanical rooms at 300 Henry Ward Way SE, Gainesville, Georgia 30501, including all labor, materials, permits, and licenses. Deliverables include 3D equipment graphics, 3D floorplans showing equipment locations, training for city maintenance staff, and remote access 24/7 by phone, PC, tablet, and other remote devices. Proposers must hold a valid Georgia HVAC Contractor's License and demonstrate five years of continuous experience. Required coverage includes Commercial General Liability of $1 million per occurrence and $2 million aggregate, Automobile Liability of $1 million combined single limit, statutory Workers' Compensation, Professional Liability of $1 million per occurrence and $2 million aggregate, Umbrella Liability of $5 million per occurrence, and Cyber Liability of $1 million per occurrence. Payment and performance bonds are required at 100% of the contract sum.

Compliance obligations include 2 CFR 200.101 and 200.327, Davis-Bacon prevailing wage requirements for contracts exceeding $2,000, Contract Work Hours and Safety Standards Act provisions for contracts exceeding $100,000, Build America Buy America domestic sourcing, Byrd Anti-Lobbying Amendment for contracts of $100,000 or more, debarment and suspension certifications, Equal Employment Opportunity provisions, subcontractor flow-down obligations, and E-Verify under O.C.G.A. 13-10-91.

Evaluation weights are price at 50%, experience at 25%, and response of references at 25%. Payment follows a 50-30-20 schedule: 50% upon material purchase and delivery, 30% upon installation start and system operability, and 20% upon completion of all deliverables. The contract period is approximately 60 days, with work commencing on or around December 1, 2026 and completed no later than February 26, 2027. Site tours are available on request through Troy Grizzle at 770-535-6882. Submissions require one original and one copy delivered to the City of Gainesville Purchasing Office, Room 201, 300 Henry Ward Way, Gainesville, GA 30501, or mailed to P.O. Box 2496, Gainesville, GA 30503.