10-2025-013 Computers and Technology Equipment

Bartow County School Nutrition Program has issued an Invitation for Bid (IFB #10-2025-013) for computers and technology equipment, seeking to procure 21 Dell Latitude 5350 laptops, 21 Dell 24" Video Conferencing Monitors, 40 OptiPlex All-in-One Plus 7420 Touch Screen computers, and 65 Logitech Wireless Keyboard/Mouse combos. The technical specifications require specific hardware configurations, including Intel Core Ultra 7 165U vPro processors, Windows 11 Pro, 32GB memory, 256GB SSD storage, and 13.3" FHD touchscreens. Equipment must meet ENERGY STAR and EPEAT environmental certifications, with ProSupport service packages ranging from Basic Hardware Service to 3-Year ProSupport Plus. Bid submissions are due by January 21, 2025, at 12:00 pm, with a bid opening scheduled for January 22, 2025, at 2:00 pm. Written questions were required by January 6, 2025, and bids must be submitted either sealed and delivered to 65 Gilreath Road, Cartersville, GA 30121, or potentially via email under specific circumstances.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The initial contract term runs from February 11, 2025, to February 10, 2026, with options to extend for three months and potentially renew for up to four additional one-year terms based on vendor performance. Pricing must remain firm for 10 days after contract award, with potential annual escalation/de-escalation considerations based on market conditions. The School Food Authority reserves the right to award single or multiple contracts on a group or line-item basis and allows for potential piggybacking by other school districts. Bidders may be required to provide evidence of financial capabilities within three business days of bid opening. Payment terms are net 30 days after receipt and acceptance of goods, and all bid prices must include packing and delivery charges to specified school locations, excluding Federal Excise Tax and State Sales Tax.