1 Day Janitorial L5191 Fairfield

The State of Illinois, through the Central Management Services (CMS) agency, is procuring janitorial services for a single facility located at 106 Andrews Drive, Fairfield, Illinois 62837, in Jefferson County. This is a biweekly janitorial contract requiring one day of service every other week after normal business hours on Wednesdays, with a contract term running from June 1, 2026, through May 31, 2032, and a maximum term of ten years including renewals or extensions. The scope of services includes daily tasks requiring a minimum of 4.5 hours per visit, such as comprehensive restroom cleaning with specified disinfectants, floor mopping and vacuuming, carpet spot cleaning, wastebasket emptying, trash and recyclable waste removal, wall mark removal, lunchroom and break room cleaning, and mirror cleaning. Biweekly services encompass entryway glass cleaning (interior and exterior), outdoor debris removal, tile spray buffing, elevator floor maintenance, first impression area maintenance, window and ledge dusting, and partition glass washing. Semi-annual services include carpet shampooing, blind dusting, interior and exterior window washing, and tile stripping and refinishing. The vendor must comply with prevailing wage requirements established by the Illinois Department of Labor, furnish all labor, supplies, and equipment, and ensure all cleaning products meet Green Seal, Environmental Choice Ecologo, or EPA Design for the Environment environmental standards. Required qualifications include workers' compensation insurance and general commercial liability insurance of $1,000,000 per occurrence, and vendors must demonstrate compliance with the Standard Illinois Certifications addressing 34 distinct certification requirements. Compensation is invoiced monthly in arrears on a per diem basis, with deductions applied for any days janitorial personnel do not sign in or out or fail to perform required tasks. A mandatory pre-bid walk-through is scheduled for March 24, 2026, at 9:30 a.m., with attendance required for bid responsiveness; the bid opening is set for March 30, 2026, at 2:00 p.m. Prospective bidders must contact Ray Kramer at 217-622-0428 for site visit coordination.

This procurement is designated as a Small Business Set-Aside (SBSA) solicitation, restricting participation to small businesses as defined by the State of Illinois. No subcontracting is permitted, and all work must be performed on-site with no allowance for mileage charges; the State will provide electrical power, hot and cold water, and storage space. Office Management Services LLC was identified as the lowest bidder meeting prevailing wage requirements under the previous contract (Quote Q00102412, Vendor ID V00028953), with unit costs for regular janitorial services escalating annually from $369.23 in the first year to $430.04 by the sixth year and hourly rates for additional unforeseen work increasing from $45.00 to $53.74 by year six. The awarded bid total under the existing contract was $30,176, with an hourly wage of $30.00 meeting the prevailing wage requirement of $15.45 as of April 1, 2025, with no pension contribution required. The actual total maximum amount for the new contract will be determined and entered by the State prior to execution. Vendors must maintain a minimum of eight hours per month for completion of all requirements and must comply with all Standard Illinois Certifications and applicable state and federal regulations throughout the contract term.