016-PUR-2025 category 2 UPS

The Dougherty County School System (DCSS) is soliciting proposals for RFQ 016-PUR-2025, a comprehensive E-Rate Category 2 UPS procurement and installation project covering 21 school locations. The procurement requires the purchase and installation of 184 Uninterruptible Power Supply (UPS) units, specifically the Eaton SmartPro SMART3000RM2UL with lithium-ion batteries and WEBCARDXLE network management cards. Vendors must provide full-service implementation, including removal of existing UPS units, installation, configuration, and testing across multiple school facilities. Sealed proposals are due February 24, 2025, at 11:00 AM EST, with a contract period spanning July 1, 2025, through September 30, 2026. Bid evaluation will consider compliance with detailed technical specifications, with a strong preference for the specified Eaton models, though alternative equipment may be considered if it meets or exceeds minimum capabilities regarding ports, network management, and power rating. Vendors must possess a valid FCC Service Provider ID Number (SPIN) and demonstrate compliance with E-Rate funding requirements.

The procurement includes local preference provisions favoring Dougherty County suppliers within 2% or $2,500 of the lowest responsive bid. Vendors must conduct background checks for employees working on school campuses and comply with the Georgia Security and Immigration Compliance Act. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid requires comprehensive documentation and strict adherence to technical and procedural requirements. The project infrastructure involves a mix of 2-post and 4-post racks with existing L5-30P power outlets, and bidders may arrange site visits before submission. The total project scope encompasses 184 UPS units across 21 locations, with unit quantities ranging from 4 to 18 per site. Though a specific budget range is not detailed, the procurement includes comprehensive pricing requirements covering delivery, freight, and installation costs, with a standard 5-year warranty for the UPS units. The project is fully funded through E-Rate, suggesting potential federal subsidy support for the technology infrastructure upgrade.