Z2DZ--Replace Elevators Throughout Mather VA Medical Center | 612A4-22-001

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NEW COMMUNITY

Scope Of Work (SOW) - Replace Elevators Throughout Mather Medical Center

Project # 612A4-22-001

GENERAL INTENT

The purpose of this project is to replace elevators throughout Veteran Affairs Northern California Health Care System (VANCHCS) with reliable, safe, and New Modernized Elevator Systems. There exists a total of seven (7) elevators scoped for replacement at the Mather Medical Center. Elevators will be replaced in groups listed as CLINs to the contract.

The scope of this project covers the following VANCHCS campuses Mather.

The Contractor shall furnish:

Construction: all labor, materials, supervision, and administration for the construction phase of this contract.

This project is based on the following CLINS and are in priority order for execution.

CLIN 1

Mather Building 650 (Elevator 1)

Mather Building 650 (Elevator 2)

CLIN 2

Mather Building 700 (Elevator 3)

Mather Building 700 (Elevator 4)

Mather Building 700 (Elevator 5)

CLIN 3

Mather Building 700 (Elevator 1)

Mather Building 700 (Elevator 2)

PROJECT SCOPE

The Contractor shall provide seven (7) New fully functional and complete Elevator Systems for the VANCHCS Mather campus in accordance with the attached drawings; Elevator Study Project 612A4-19-001 Exhibit A: Drawings, Exhibit B: Specifications.

The period of performance for the project is 360 calendar days after Notice to Proceed (NTP).

The Contractor shall ensure that no more than one (1) Elevator in each building is non-operational at any given time.

The Contractor shall replace and upgrade all Electrical Power System s components and upgrade deficiencies to comply with latest edition of NFPA70, NFPA72, NFPA99, NFPA101, NEC and all Federal, State, and Local Regulation.

All new communication lines shall be CAT6A Plenum rated.

The contractor shall provide a detailed phasing plan of construction activities prior to the start of work to avoid disruption to VA services.

Prior to commencing work, the Contractor shall provide a written test plan that includes proposed dates and time elements, recommended processes meetings with the VA and The Joint Commission (JTC) standards, detailed certification processes and report, and continuity of all system requirements.

For sites that have multiple Elevators, only one (1) Elevator can be down servicing each specific area at any specific time. Coordination with the COR is required to allow for more than one (1) elevator to be down.

For sites that have only one (1) elevator servicing the building the total time the Elevator can be down is thirty (30) calendar days. Additionally, elevator replacement stage is from decommissioning of existing elevators to full acceptance of new and fully operational elevators.

See table below for elevator replacement items.

The Contractor shall provide a 3rd party Senior elevator inspector to be approved by the VA. The inspector shall be a safety engineer and shall have at minimum 4 years of experience inspecting elevators for installation approval and safety inspection experience and be familiar with VA elevator specifications and installations.

The Contractor is responsible to for appointing an individual, company or firm to act as the Commissioning Agent.

The Contractor shall assign a Commissioning Manager to manage commissioning activities of the Contractor, and subcontractors.

The Contractor shall re-route all conduit and feeds as necessary to accommodate the installation for new equipment, due to size and/or functionality.

All load transfers and outages shall occur at night or over the weekends and should be priced in this manner.

Site Utilities

The Contractor shall provide new electrical connections and coordinate electrical shutdowns to be tied into VA systems

Cabling shall be properly bundled, labeled, through conduits on both ends

All data cabling shall be Plenum CAT6A shielded

The contractor shall install all necessary signal wiring and cabling

The Contractor shall provide UPS back-up for emergency/power loss situations.

Construction work is to be during normal hours, 7:30AM to 4:00PM. Any work where noise exposure equals or exceeds 85 dBA is to be accomplished on weekends and/or after working hours.

All outages are after normal business hours. Submit outage notice twenty-21 (21) Calendar days in advance of the outage date for approval.

Any permitting and monitoring requirements for this project shall be developed and managed by the Contractor.

Removal of existing systems/components/cabling shall be uninstalled and removed from each VA campus location. Un-used systems/components/cabling shall be removed to clean up space where available. Coordinate with the COR for removal of un-used systems.

RECORDS MANAGEMENT REQUIREMENTS

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

Contractor shall treat all deliverables under this contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Contractor shall not create or maintain any records that are not specifically tied to or authorized by this contract using Government IT equipment and/or Government records.

Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

The Government Agency owns the rights to all data/records produced as part of this contract.

The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

Contractor is required to obtain the Contracting Officer's approval via the COR prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

ATTACHMENTS

Replace Elevators Specs B650 and B700_11-17-22

B650 and B700 Elevator Package

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