Z2DZ--671-21-144 Replace 7th Floor Roof - Construction

PROJECT NAME: PROJECT #671-21-144 REPLACE 7th FLOOR ROOF, SAN ANTONIO, VAMC (RFIs DUE 10-14-22 by 4:00 P.M.)

SOLICITATION NUMBER: #36C25722B0041/36C257-22-B-0041

BIDs DUE: FRIDAY, NOVEMBER 4, 2022 @ 3:00 P.M., CST

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36C25722B0041, REPLACE 7TH FLOOR ROOF, PROJECT 671-21-144; QUESTIONS #1 - #28, McGOLDRICK CONSTRUCTION:

Please provide as-built drawings of the existing roof including the architectural roof plan and cut sections. Response: See Attached is what we have available.

Is the slope of the roof built into the existing concrete to remain?  If it is, is tapered insulation required? Response: Refer to as-builts

What is the existing to remain concrete elevation at: Response: Refer to as-builts

ridge line?

roof drain?

Edge of Roof?

Penthouse?

What is the thickness of the existing rigid insulation at: Response: Refer to as-builts

ridge line?

roof drain?

Edge of Roof?

Penthouse?

None of the provided roof details show tapered insulation but tapered is mentioned in keynote 1/A1.0. Is keynote 1 a typo? If tapered insulation is required, please clarify to all bidders by providing revised roof details by amendment (showing tapered insulation where applicable). Response: Not a typo. Detail F7/A2.0 indicates tapered insulation. Due to unknown existing tapering. Tapered insulation maybe required.

We understand that R8 is the total rigid insulation requirement for the new roof system per GN6/A1.0. Response: Where we have crickets and ridges then it will be more than R8 minimum.

Keynote 17/A1.0 Horizontal Fall Protection System is used in specific locations on the roof. The cable system is not shown. The identified post locations (KN17) and the locations of the existing penthouses preclude the use of cabling between all posts. If horizontal cabling is required, please provide a layout of where cabling is required and between which posts. Response: See amendment drawing, (refer to question #1).

Do the horizontal fall protection post base plates screw to the concrete deck? Please provide plan detail by amendment. Response: Use manufacturer s standard details.

Will TB tests for each onsite worker be required for this project? Response: Yes At mechanical penthouse louvers, there were signs that read Warning Biohazard , Caution Radiation Area , and Chemical Hazard . Â

What type of biohazards, radiation and chemical hazards exist near the louvers of the mechanical penthouses? Response: This is old signage. Functions for the areas those exhaust servers have changed. There should be no hazard exhaust coming from these louvers, so it is currently believed at this time that those exhaust can be shut down when work is being performed in this immediate area.

Is working in the vicinity of these louvers safe? Response: Yes, see above.

Will VA turn off the biohazard/radiation/chemical generating equipment while construction workers are present on that side of the penthouse? Response: See above. We should be able to shut them down if need be.

If any biohazards, radiation, or chemical hazards exist with the roof top mounted exhaust fans, including the ones with very tall stacks labeled Vector , please indicate what the hazards are and if they are safe to work on by amendment. Response: This is Chemotherapy exhaust. Because of the tall stacks it should be safe to work on.

Alternate #2 scope of work includes survey and replacement of damaged parts of the lightning protection system up to and including the complete system. We understand that if the lightning protection system contractor determines that the complete system does not require replacement in Alternate #2, then only specific parts will be replaced. If this is not a correct understanding, please clarify to all by amendment. Response: That is correct, but the entire system will still need to be re-certified for the replaced parts as stated in Gen. Note #8.

If Alternate #2 is intended to include Lightning Protection work in Not in Contract (NIC) areas of roof, please clarify by amendment. Response: See Question #12 response

Will crane use be allowed during normal working hours during the week? Response: No, weekends only.

Can the dumpster be located at the loading dock? Can the dumpster location be identified by amendment? Response: A dumpster location in the loading dock area should not be an issue, however an exact location cannot be determined at this time.

Please confirm that roof exhaust fans requiring any repair to their curbs will be shut down during that period. Is there a maximum number of days for the outage and will the outage be performed during standard working hours or after hours? Response: If curb repairs are required, shutdowns will need to take place on the weekend when the service is closed. They cannot be shut down during the week.

We understand that wood blocking referred to in keynotes 3/AD1.0 and 3/A1.0 is existing wood blocking to remain. If this is not a correct understanding and new wood blocking is required at these specific locations, please clarify otherwise by amendment. Response: See amendment drawing. (refer to question #1).

Per the site visit, we understand that cranes can be set up in the loading dock area. Response: Yes, on the weekend only.

Is the existing light weight concrete over metal decking a structural light weight concrete or an insulating light weight concrete? Response: VA to provide existing test core analysis done on the adjacent roof work.

What is the psi of the existing light weight concrete? Response: VA to provide existing test core analysis done on the adjacent roof work.

We assume any repair of any encountered failed or failing lightweight concrete in metal deck will be handled as a differing site condition once demolition of the roof has been accomplished (if encountered). Response: Patch and repair will be negotiated.

General Note 5 on AD1.0 indicates to remove any rusted bolts and replace with galvanized bolts. What bolts might these be? Response: In general roof curb bolts at exhaust fans, lightning rods & cables, roof drains, and prefabricated metal stairs.

General note 2 on A1.0 indicates In the event of a broken lighting cable, contractor is to bring it to the attention of the resident engineer before reinstallation of cable. Â Please clarify what lighting cable is being referred to. Response: See Keynote #16 referenced Gen. Note #8 survey, replace damaged parts ALL 7th Floor roof lightning protection systems.

If a specific paint is required for painting of the red safety line, please provide specification or basis of design by amendment to all bidders. Response: See Section 09 91 00 Painting for basis of design product and submittal requirements.

If VA requires new roof curbs at the existing electrical disconnects, please clarify by amendment. Response: If the roof curbs are discovered to be rotted during the removal of old roofing system; then, they are to be replaced with new roof curbs. This will need to be reported to the VA.

Keynote 4/AD1.0 Remove base flashing, cant, sealant and counterflashing is shown in the Not in Contract Section of the roof. We understand this is a typo and the keynote should be located on the other side of the penthouse where the new roofing is required. If this is not a correct understanding, please clarify otherwise to all bidders by amendment.

Response: Keynote 4 has been deleted. See amendment drawing. (refer to question #1).

We request a copy of the site visit attendees list. VA Contracting: The sign-in sheet is provided with this amendment.

We request a telephone number or a zoom link by amendment so that contractors can participate in a traditional bid opening while maintaining COVID distancing procedures. This has been provided by other federal agencies and seems to work well.

VA Contracting: Contracting shall conduct submission of bids/offers, as indicated in the solicitation.

36C25722B0041, REPLACE 7TH FLOOR ROOF, PROJECT 671-21-144; QUESTIONS #1 - #28, 10/10/2022 @ 4:55 PM, CDT:

Add Alternate #1 states REPLACE ROOF CURBS. REPLACE EXISTING ROOF CURBS WITH NEW CURBS WHERE DAMAGED, OR IN POOR CONDITION, OR HEIGHT BELOW MINIMUM CODE REQUIREMENTS.  What is the minimum roof curb height per code requirements? Response: Minimum is 8 .

What is the thickness of the existing lightweight concrete? Response: Refer to as-builts

3M Fall Protection is one of the bases of design manufacturers for Section 11 81 29 Horizontal Fall Protection. 3M sales rep indicates they do not provide project specific shop drawings, certification of installation, and other specification requirements. The other manufacturer listed in the specs appears to meet much more of the requirements. Please clarify if 3M Fall Protection should be deleted from specification paragraph 2.1.A.1 as an acceptable manufacturer as they do not meet important specification requirements. Response: Use other acceptable manufacturer.

We request the deadline of questions be extended until a week after VA responses are provided to contractor questions as there are sometimes questions that arise from answers provided. VA Contracting: CO shall not extend any deadline for submission and response to timely submitted RFIs.

STATEMENT OF WORK

Replace 7th Floor Roof - Construction

South Texas Veterans Health Care System (STVHCS)

Audie L. Murphy Medical Division

Project # 671-21-144

SCOPE OF WORK: The contractor is to furnish all materials, labor, tools, equipment, transportation, and all other incidentals necessary to complete the work outlined in this Statement of Work (SOW) and to turn over to the Government a complete reclaimed/established area and usable system.

GENERAL: It will be a requirement for the contractor to attend the site visit to determine the actual quantities required for the work identified in the SOO and to determine in place conditions that will affect the quantities in the delivery order. The Contractor must perform a site utility locate prior to demoing any roof materials. He cannot proceed with demo until this has been accomplished. The contractor is required to attend a Pre-Construction Conference after contract is awarded and prior to issuance of the notice to proceed. The Government will notify the contractor when this conference will be held. Due to the demand for parking on site the VA does not typically provide a laydown area but due to the scope of this work and it being throughout the campus; the VA will determine a lay down yard for contractor parking and trailer as well as construction equipment and materials. The contractor will be allowed to store materials and small office trailer in this location at their own risk. They should secure their laydown area at the end of each day. It will be the responsibility of the Contractor to protect, remove and repair any damaged items that are not included in the contract; that receive damage as a result of the work being performed. Daily clean up and maintenance of the job site shall also be the responsibility of the Contractor. Contractor should ensure coverage or closure of their dumpster to avoid it being filled with debris by others. All construction materials and equipment shall be secured at the end of each workday by the Contractor as the Government will not be responsible for any damages to equipment or materials left unsecured by the Contractor. Unauthorized access to any area other than the work area is strictly prohibited. Job site safety shall comply with and to all latest OSHA standards. In the event historical or archeological items are found the Contractor shall immediately contact the Contracting Officer and wait for direction on how to proceed.

DEMO: The purpose of this project is to provide all labor, equipment, and materials to replace existing 7th Floor Roof. This will include, but is not limited to, vapor barrier, insulation and tapered insulation, built-up roof plies, coverboard and cap sheet. The Contractor shall haul demoed items off site when their dumpster is full. All environmental regulations should be followed by the contractor during the course of this contract in accordance with Federal Government standards and policies when working on a federal government owned property.

EXTERIOR LIGHTING UPGRADES AND REPAIR: Along with demo, the Contractor shall be responsible for installation of a new vapor barrier, insulation and tapered insulation, built-up roof plies, coverboard and cap sheet returning the roof to a complete reclaimed/established area, acceptable by the VA. New conduit, for any existing wiring shall be provided in accordance with the A-E s drawings and specs. The contractor shall provide as-builts of the area to show work as actually installed in accordance with the A-E s Design.

EXISTING CONDITIONS: Current roofing is old and is experiencing leaks in different areas. Patch jobs have taken place as a temporary fix, but an overall replacement of the entire roof is past due. A section of the 7th floor roof (roughly a third) has already been replaced. The new roofing shall match and tie-in to the newly renovated area as shown in the A-Es Design.

SUBMITTALS: The Contractor shall provide required submittals as indicated on Schedule of Material Submittals (SMS). The Contractor shall submit to the Contracting Officer an approved location where refuse is to be dumped and manifest for hazardous materials for review and approval by VA Safety Office prior to removal from campus. A list of equipment to be used (front end loader, water, and dump trucks, etc.) shall also be submitted as part of the SMS. In addition to the previous submittals the Contractor must also submit specifications and product info for electrical equipment. As-built drawings (redlines) shall also be listed on the SMS, which refers to locations of new lighting, conduit as well as wiring back to electrical panels. The contractor shall provide the number of copies for each submittal as listed in the SMS of all required submittals. The contractor shall provide material, schedule, and test results, for Government review. At the completion of work the Contractor shall notify and schedule with the Government pre-final and final inspections. Prior to the pre-final the contractor shall provide a set of redlines for Government review to be used as a mark-up set for the pre-final.

WORKING HOURS: Work shall be done during regular business hours. The Contractor may request night or weekend work which must be submitted and approved by the Contracting Officer, however there is no guarantee that those requests will be approved. Contractors shall plan for the following work hours:

Monday Friday 0700 1600

STATEMENT OF WORK: Contractor is to provide a detailed Statement of Work (SOW). If there is conflicting information between the Statement of Objectives (SOO) and the SOW, the SOW governs only if the SOW addresses those items in the SOO. If the SOW does not address those items in the SOO, then the SOO governs and will be enforced.

PERFORMANCE PERIOD: The period of performance is 240 calendar days, for material submittals, ordering, and Government review, a Notice to Proceed (NTP) will be issued upon award.

All work shall comply with all the most current Federal, State, Local, and Air Force environmental laws and regulations.

ADDITIONAL VA REQUIREMENTS: The VA COR will advise the contractor of the location and processes to obtain the following as needed:

Security: AE and Contractors shall be required to obtain and wear security badges in plain sight above the waist at all times. Contractors found without a badge will be immediately removed from VA property by VA Police. Allow 7 business days per worker to obtain a badge. Security badges are obtained through the COR.

Tuberculosis (TB): AE team members are responsible for TB testing of all workers scheduled to be on-site at the VA prior to the start of work. On-site workers will provide the VA Infection Control Nurse a copy of the TB test at the time of the infection control training provide by the VA. TB test must be within 90 days prior to assignment. Coordinate with the VA COR. TB training class is free and is a 20 min video.

Infection Control and Safety: The AE team, construction workers and COR s must attend the Infection Prevention training provided by the VA every fiscal year. All construction workers shall have a current IC training sticker attached to their badges at all times. If this requirement is not met, workers will be removed from construction site.

Information Security: The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services.

Privacy Officer: The contractor will not have access to Patient Health Information (PHI), nor will they have capability of accessing patient information during the services provided to the VA

Records Manager:

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chp. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.Â

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.Â

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.Â

4. STVHCS and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of STVHCS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to STVHCS. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to STVHCS control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and STVHCS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with STVHCS policy.Â

8. The Contractor shall not create or maintain any records containing any non-public STVHCS information that are not specifically tied to or authorized by the contract.Â

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.Â

10. The STVHCS owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which STVHCS shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. Â All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #10176, Privacy and Information Security, Rules of Behavior. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.Â

Included with solicitation are the following:

Attachment A: Construction Specs to include General Specs

Attachment B: Construction Drawing Set

VHA SUPPLEMENTAL CONTRACT REQUIREMENTS

VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1). If fully vaccinated, shall show proof of vaccination

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2). If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor s order or an FDA approved over-the-counter test.

3). Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4). Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following

website: COVID-19 Screening Tool.com Regularly check the website for updates.

a. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

ATTACHMENTS