Z2DA--Replace Automatic Transfer Switches 635-21-121

Statement of Work (SOW) for Professional Services Oklahoma City Department of Veterans Affairs Medical Center 921 NE 13th St Oklahoma City, Oklahoma 73104 Project Title: Replace Automatic Transfer Switches VA Project Number: 635-21-121 INTRODUCTION The Department of Veterans Affairs, Veterans Health Administration (VHA), hereafter referred to as the VA , VAMC , or the Government , has a requirement to replace ten (10) automatic transfer switches (ATS), hereafter referred to as the Project at the VA Medical Center (VAMC) in Oklahoma City, Oklahoma. The team responsible for the construction will hereafter be referred to as the Contractor . These components are beyond service years and will be replaced according to the design.   SCOPE OF WORK The Oklahoma City VA Healthcare System requires the services of a Licensed Electrical Contractor to replace ten existing Automatic Transfer Switch (ATS) supporting the backup power system according to the attached drawings and specifications. The Contractor shall also be responsible for all damages to persons or property that occurs as a result of the Contractor s fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work. Site Investigation is highly recommended for this project to ensure accuracy of scope. This is intended to limit unforeseen site conditions not indicated on the drawings. Background and Facility Existing Site Conditions Nine ATS are located in substation 3 and the other ATS is an elevator room. All ten ATS are obsolete and replacement parts are not available. In order to ensure emergency power operations, these units require replacement. Tasks and Requirements General Contractor Requirements General Contractor shall provide a certified Construction/Project Manager for this requirement to oversee and provide Quality Control during the construction period. Contractor will provide all materials and labor to perform the work outlined in the draws and/or specs. Submittals must be reviewed and approved by the VA prior to the start of work. All damage to any VA property to be repaired/replaced by the contractor. Contractor shall be responsible for all construction debris removal. The contractor shall provide their own dumpster as needed. Work schedule will be coordinated to ensure the least patient impact and disruptions to the facility. Post Construction Quality Validation Warranty of Construction, the Contractor is to provide a one (1) year warranty period, from the date of final acceptance of the work, covering defects related to all work performed and any materials/equipment included in the project. The areas adjacent to the proposed addition shall be continuously occupied by the OKC VAMC. The Contractor shall implement phasing to ensure that the construction will not impact or impede the VAMC s mission to care to the Veterans. General Requirements: The contractor must perform to the standards in this contract. This project shall take no longer than 90 calendar days from the notice to proceed. Any request to utility shutdowns must be requested in writing at a minimum of 2 weeks prior to the requested day of shutdown. The objective of this project is to remove automatic transfer switches (ATS) and install a direct replacement. The contractor shall provide operation and maintenance instructions, and manufacturer documentation at the completion of the project. Manufacturer documentation and maintenance schedule to be provided in close out documents. The contractor shall provide all tools, equipment, and personal protective equipment necessary to complete the project as deemed by industry standards, this SOW, all related specifications, applicable code requirements, and site policy. The contractor shall provide daily cleanup and securing of work site, including securing tools and equipment. Disposal of all waste and debris is at the contractor s own expense. The contractor shall provide quality control of all work conducted and the individual appointed shall be competent and educated/experienced in the field of work this scope encompasses. Codes and Standards: The Contractor shall follow all applicable codes and standards to this type of work including but not limited to Health Care System Memorandums (HCSM), OSHA Guidelines, NFPA 101, NFPA 70, Lock-out-Tag-out, and Rules of Station. The contractor will perform all the following visual & mechanical inspections: Compare equipment nameplate data with drawings and specifications. Inspect physical and mechanical condition. Inspect anchorage, alignment, grounding, and required clearances. Verify the unit is clean. Verify appropriate lubrication on moving current-carrying parts and on moving and sliding surfaces. Verify that manual transfer warnings are attached and visible. Verify tightness of all control connections. Inspect bolted electrical connections for high resistance using one or more of the following methods: Use of low-resistance ohmmeter. Verify tightness of accessible bolted electrical connections by calibrated torque- wrench method. Perform thermographic survey. Perform manual transfer operation. Verify positive mechanical interlocking between normal and alternate sources. CODES, STANDARDS AND EXECUTIVE ORDERS VA has adopted the latest edition of the following codes and standards as a minimum for all projects performed in the modernization, alteration, addition, or improvement of its real property and the construction of new structures. VA design Manuals and Master Specifications specify other codes and standards that VA follows on its projects: VA Directives, Design Manuals, Master Specifications, VA National CAD Standard Application Guide, and other Guidance on the Technical Information Library (TIL) (http://www.cfm.va.gov/til/). PG-18-1 Master Construction Specifications PG-18-3 Design and Construction Procedures VA Directive 0055, VA Energy and Water Management Program NFPA 101 Life Safety Code NFPA National Fire Codes International Building Code (IBC) and all other International Code Series (IPC, IMC, IECC, IFGC, etc.) when applicable or referenced in VA Design documents/ guides. Occupational, Safety and Health Administration (OSHA) Standards. National Electrical Code (NEC) Safety Code for Elevators and Escalators, American Society of Mechanical Engineers (ASME) A 17.1. Federal Legal Holidays: The following Federal legal holidays are observed by this facility: New Year s Day January 1 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in November Veteran s Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

Statement of Work (SOW) for Professional Services

Oklahoma City Department of Veterans Affairs Medical Center

921 NE 13th St

Oklahoma City, Oklahoma 73104

Project Title: Replace Automatic Transfer Switches

VA Project Number: 635-21-121

INTRODUCTION

The Department of Veterans Affairs, Veterans Health Administration (VHA), hereafter referred to as the VA , VAMC , or the Government , has a requirement to replace ten (10) automatic transfer switches (ATS), hereafter referred to as the Project at the VA Medical Center (VAMC) in Oklahoma City, Oklahoma. The team responsible for the construction will hereafter be referred to as the Contractor . These components are beyond service years and will be replaced according to the design.

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SCOPE OF WORK

The Oklahoma City VA Healthcare System requires the services of a Licensed Electrical Contractor to replace ten existing Automatic Transfer Switch (ATS) supporting the backup power system according to the attached drawings and specifications.

The Contractor shall also be responsible for all damages to persons or property that occurs as a result of the Contractor s fault or negligence.

The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

Site Investigation is highly recommended for this project to ensure accuracy of scope. This is intended to limit unforeseen site conditions not indicated on the drawings.

Background and Facility

Existing Site Conditions

Nine ATS are located in substation 3 and the other ATS is an elevator room. All ten ATS are obsolete and replacement parts are not available. In order to ensure emergency power operations, these units require replacement.

Tasks and Requirements

General Contractor Requirements

General Contractor shall provide a certified Construction/Project Manager for this requirement to oversee and provide Quality Control during the construction period. Contractor will provide all materials and labor to perform the work outlined in the draws and/or specs.

Submittals must be reviewed and approved by the VA prior to the start of work.

All damage to any VA property to be repaired/replaced by the contractor.

Contractor shall be responsible for all construction debris removal. The contractor shall provide their own dumpster as needed.

Work schedule will be coordinated to ensure the least patient impact and disruptions to the facility.

Post Construction Quality Validation

Warranty of Construction, the Contractor is to provide a one (1) year warranty

period, from the date of final acceptance of the work, covering defects related to all work

performed and any materials/equipment included in the project.

The areas adjacent to the proposed addition shall be continuously occupied by the OKC VAMC. The Contractor shall implement phasing to ensure that the construction will not impact or impede the VAMC s mission to care to the Veterans.

General Requirements:

The contractor must perform to the standards in this contract. This project shall take no longer than 90 calendar days from the notice to proceed. Any request to utility shutdowns must be requested in writing at a minimum of 2 weeks prior to the requested day of shutdown.

The objective of this project is to remove automatic transfer switches (ATS) and install a direct replacement.

The contractor shall provide operation and maintenance instructions, and manufacturer documentation at the completion of the project. Manufacturer documentation and maintenance schedule to be provided in close out documents.

The contractor shall provide all tools, equipment, and personal protective equipment necessary to complete the project as deemed by industry standards, this SOW, all related specifications, applicable code requirements, and site policy.

The contractor shall provide daily cleanup and securing of work site, including securing tools and equipment. Disposal of all waste and debris is at the contractor s own expense.

The contractor shall provide quality control of all work conducted and the individual appointed shall be competent and educated/experienced in the field of work this scope encompasses.

Codes and Standards: The Contractor shall follow all applicable codes and standards to this type of work including but not limited to Health Care System Memorandums (HCSM), OSHA Guidelines, NFPA 101, NFPA 70, Lock-out-Tag-out, and Rules of Station.

The contractor will perform all the following visual & mechanical inspections:

Compare equipment nameplate data with drawings and specifications.

Inspect physical and mechanical condition.

Inspect anchorage, alignment, grounding, and required clearances.

Verify the unit is clean.

Verify appropriate lubrication on moving current-carrying parts and on moving and sliding surfaces.

Verify that manual transfer warnings are attached and visible.

Verify tightness of all control connections.

Inspect bolted electrical connections for high resistance using one or more of the following methods:

Use of low-resistance ohmmeter.

Verify tightness of accessible bolted electrical connections by calibrated torque- wrench method.

Perform thermographic survey.

Perform manual transfer operation.

Verify positive mechanical interlocking between normal and alternate sources.

CODES, STANDARDS AND EXECUTIVE ORDERS

VA has adopted the latest edition of the following codes and standards as a minimum for all projects performed in the modernization, alteration, addition, or improvement of its real property and the construction of new structures. VA design Manuals and Master Specifications specify other codes and standards that VA follows on its projects:

VA Directives, Design Manuals, Master Specifications, VA National CAD Standard Application Guide, and other Guidance on the Technical Information Library (TIL) (http://www.cfm.va.gov/til/).

PG-18-1 Master Construction Specifications

PG-18-3 Design and Construction Procedures

VA Directive 0055, VA Energy and Water Management Program

NFPA 101 Life Safety Code

NFPA National Fire Codes

International Building Code (IBC) and all other International Code Series (IPC, IMC, IECC, IFGC, etc.) when applicable or referenced in VA Design documents/ guides.

Occupational, Safety and Health Administration (OSHA) Standards.

National Electrical Code (NEC)

Safety Code for Elevators and Escalators, American Society of Mechanical Engineers (ASME) A 17.1.

Federal Legal Holidays:

The following Federal legal holidays are observed by this facility:

New Year s Day January 1

Martin Luther King s Birthday Third Monday in January

President s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in November

Veteran s Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25