Z2AA--36C249-23-AP-0268 - Project 621-19-110 - Correct Exterior Deficiencies Building 53

Will there be any Asbestos Abatement required as per specs?

I am attaching specifications on the removal of asbestos that is only present in the Glazing of the windows. Only that area will be remedied so far, finding any suspicious areas is GC's responsibility to notify the VA.

Will temporary fencing be required as per specs?

No, Only on the perimeter of the retaining wall excavation.

Can the Contractors' superintendent also carry the duties of the SSHO as laid out in the specs?

Yes, as long as the superintendent has OSHA 30 certification and First aid credentials.

Will a Certified Safety Professional be required on sight?

No, as long as the superintendent has OSHA 30 certification and First aid credentials.

Part A-General Information calls for the replacement of floor tiles and leveling of floors, will the government supply specs sheet section and quantities/areas receiving it?

Yes, See attached specifications, please provide 2,340 sq. ft of black vinyl tile for high traffic, see attached specifications.

Can the Government supply a finish schedule for flooring/ceiling tiles?

Yes, please provide 2,340 sq. ft of black vinyl tile for high traffic, see attached specifications.

Will government employees be responsible for moving any/all workstations for tile installation.

The postmaster will be responsible for moving all the materials and equipment from the area to be worked, it must be coordinated with him so that the material is relocated with at least 48 hours' notice.

Glazing companies, we have reached out to say it will be impossible to alter the existing widows, Will the government except for new windows ILO alterations to existing. If so, can a spec be provided.

No, proceed to reglaze the existing windows and remediate the asbestos in the glazing, and replace the damaged panels.

Is there a limit to the number of widows that may be removed from the building at a time?

No, But you must provide the necessary security to the building after the removal of the windows.

Part A-General Information calls for reconstruction of retaining wall can the government supply drawings, and/or clarification as to what would be expected.

Please see section 03 30 53 for cast in place concrete add attached, and the attached drawing for the retaining wall. The length of the repair will only be the area that is currently affected, about 25 feet long, and as indicated in the field visit, the drainage that passes through the wall must be repaired. Must repair handrails on the top of the wall in its entirety, it must be plumb and painted, Take into consideration that they should asphalt the area after the repairs and repaint all the lines of the parking lines in that area. Please include the repair of the two bollards in the reception area, continuous with the wall, as well as the gutter at that entrance, which is about 12 feet.

As stated in the on-site discussion, please verify the absence of lead paint on the exterior exposed rafter tails.

It is presumed that the rafter tails contain lead paint, so it is necessary to proceed with abetment, see attached specifications.

Per site discussion, please verify that any broken or missing windowpanes will be replaced with new glass of the same thickness as existing conditions and reglazed with linseed oil-based putty as historically correct.

Yes, they will be replaced following the historical parameters

Confirm that (2) additional double hung window units will be constructed to match the existing windows and installed in the west lower openings that are currently boarded over.

Yes, you should provide the two additional windows following the same parameters as the existing windows.

Confirm that the air conditioner located in the lower east window unit will be removed and a new upper sash will be constructed to match the existing windows.

All window-type air conditioners will be removed from the building and in the event of sale will be restored.

Confirm that when re-installed, the repaired windows will be non-operable and weather-sealed.

It is confirmed that when the windows are reinstalled, they will be non-operable and weather-sealed

Confirm the absence of asbestos in the existing tile flooring of the area.

According to the most recent sample, there is no presence of asbestos on the floors in the area where the work will be carried out, but it is the responsibility of the General Contractor to notify the VA of finding suspicious material.

Confirmation that only the retaining wall area will need to be fenced in during that repair.

The only area that will be fenced off will be the area of the retaining wall excavation that will be repaired.

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A.4 STATEMENT OF WORK

Project #621-19-110

Correct Exterior Deficiencies Building 53

PART A GENERAL INFORMATION

Introduction - The restoration of Building 53 which is occupied by the Post Office, the work consists of the exterior restoration of the building with some minimal changes inside the building, among which are the restoration of all the windows, the installation of new windows in the missing, restoration of mortar, elimination of window type air conditioning units installed in the rear of the building, Reconstruction of the retaining wall, Painting of all wooden surfaces on the exterior of the building, repair of the Gutter and down spouts around the building and connection of the same to the Storm sewer system, in the interior change of the existing tiles and leveling off the floor and change of the Ceiling tiles only on the first floor.

Background - The restoration of Building 53 which is occupied by the Post Office, It is of the utmost importance not to interrupt the work of the office, it must be coordinated with the Post Office and the COR on the work that will be done, weekly meetings must be held which all parts must be present, the work consists of the exterior restoration of the building with some minimal changes inside the building all these works have the approval of SHPO and which have been described in the introduction

Scope of Work - The Contractor shall furnish all labor, supervision, materials and equipment to perform the following the renovation of approximately 1,248 GSF on one (1) floors and a basement of Building 53 at the James H. Quillen VA Medical Center in Mountain Home, TN.

Completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work as required by drawings and specifications.

This work includes, but is not limited to, architectural plans, Civil, Structural, within the Project Area.

The area of work is located within a complex environment and will require ALL contractor personnel and subcontractors to comply with both security and infection control procedures outlined in the specifications.

All selections of materials shall be in compliance with applicable standards and codes described in VA Program Guides & Design Specifications and shall be determined in coordination with Interior Designers at the VA facility. Master Construction Specifications Index, VA Construction Standards Index, VA Standards Index, and Criteria are available in the Technical Information Library (TIL): http://www.cfm.va.gov/til/.

PART B WORK REQUIREMENTS

Tasks to be accomplished:

Supervision/Communication - The Contractor shall provide support which shall include:

Single Point of Contact: Contractor will designate a representative as project manager to act as a point of contact during the planning, submittal and construction phase of the period of performance. The contractor shall also designate a Site Superintendent that shall be present when work is being performed on site at the VA. Prior to beginning any work, the Contractor shall supply the COR with the telephone number for the Superintendent.

Manufacturers Representatives: Contractor will identify each manufacturer s representative to answer any questions regarding product and service requests.

Planning and Drawing - Contractor will coordinate construction and phasing schedules with the COR and provide the following:

Contractor shall provide memo samples of final finish selections to the COR and Interior Designer prior to order placement with manufacturer. These samples are to be organized in a 2 White D-Ring Binder and identify each line item on which the finish is to be used.

Contractor shall provide as-built installation drawings to the COR upon project completion.

Site Visits - The contractor shall coordinate the following site visits with the James H. Quillen VA Medical Center s COR and the Contractor s Project Manager and/or Site Superintendent:

A post-award walkthrough prior to ordering materials and fixtures to field verify all measurements and existing conditions. If necessary, the contractor communicate any noted differences based on the site walkthrough to the COR and the Architect of Record.

Contractor s Project Manager and/or Site Superintendent shall be present for a post-installation walkthrough to assess, document, and address any punch-list items.

d. Deliveries - Deliveries of materials and equipment shall be made at times when the Contractor and/or the Subcontractor are available to accept. The VA will not be responsible for accepting, receiving or storing Contractor's and/or Subcontractor's delivered materials.

e. Final Inspection and Acceptance - Contractor s Project Manager and/or Site Superintendent shall be present for a post-installation walkthrough to assess, document, and address any punch-list items.

i. Upon identification of punch-list items, contractor shall submit a remediation plan to correct deficiencies to the Interior Designers within five (5) working days.

ii. Contractor shall prepare and provide inventory spreadsheet outlining excess or unused materials and deliver those items to the main campus storage warehouse at the James H. Quillen VA Medical Center or coordinate storage location with the COR.

Contractor shall provide a detailed list of installed property. All items that can be identified by make, model, and serial number for the purpose of routine maintenance, repair or replacement of minor and major components unique to that products assembly or system shall be included.

Complete field welding and finishing shall be completed as necessary.

Integrated sink bowls shall be fabricated with the same material as countertops and meet the dimensions specified on the drawings.

f. Submittals

i. Submit product data, shop drawings, samples, fabrication specifications and installation instructions as specified in GENERAL REQUIREMENTS and as described herein.

ii. Submit two (2) copies of manufacturer s data shop drawings and instructions. One (1) copies will be retained by the Interior Designer. Submit two sets of samples, both will be retained by the Interior Designer.

iii. Submit test data from independent testing agencies indicating that all performance characteristics specified have been complied with.

iv. Submit samples of each required finish and color. Prepare samples on same materials which will be used in wall assemblies.

PART C - SUPPORTING INFORMATION

Place of Performance - James H. Quillen VAMC, Building 53, Mountain Home, TN 37684

Period of Performance - All work shall be completed within 365 calendar days from the issuance of the Notice to Proceed (NTP).

Scheduling - Work will be performed after normal business hours Monday-Thursday, 8:00 am to 5:00 pm. All other work that is required to be performed outside of established hours will need to be approved and coordinated with the COR 10 workdays in advance. The schedule shall be coordinated with the COR prior to submission.

Security Requirements - Contractor personnel are required to obtain VA identification badges or temporary badges for certain subcontractors where approved by the COR. Badges are required to be worn and visible at all times.

Smoking Policy - The Contractor shall not allow smoking on campus. VA Mountain Home is a smoke-free facility. Violators may receive a warning or be issued a citation.

Parking/Traffic Regulations - Parking Permit Request form must be completed if required. The Contractor shall not park on grassy areas unless approved by the COR and the Contractor agrees to restore areas back to VA standards. Drivers should be particularly concerned with pedestrian traffic. Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be observed by operators at all times. Seat belt use is mandatory on the VA grounds.

Access and Outages The contractor shall coordinate access needs and system outages well in advance of scheduled work, but not less than 10 working days, with the COR. Contractor is responsible for investigation and research with regard to these areas and systems. System outage durations should be limited to reduce impact on other facility services, patients, visitors, and staff.

Noisy and Disruptive Work The contractor shall limit impact of work activities with respect to noise, vibration, material transport and the like through scheduling, engineering controls, equipment selection, and advanced coordination with COR. Work activities shall not detrimentally impact continuous operations at the facility.

(End of Statement of Work)