Z1DA--Repair Exterior Sidewalks 583-26-505

STATEMENT OF WORK

GENERAL SCOPE: The project involves sealing and striping the asphalt parking lots and replacing damaged sidewalks and ramps at the Richard L. Roudebush VA Medical Center (VAMC).

All work will be performed at the Richard L. Roudebush VA Medical Center (VAMC), located at 1481 West 10th Street, Indianapolis, IN 46202. The Contractor shall complete all work within 90 days following Notice to Proceed. The concrete repair work shall be completed during normal hours and on the weekend. All parking lots and roadways should be fully operational during business hours.

The Contractor shall provide all necessary services (i.e., labor, materials, tools, equipment, and competent supervision) to perform all work as noted below to meet the scope objectives and requirements, and to provide the required outcome in terms of overall quality, timeliness, and documentation. The Contractor shall be responsible for obtaining and coordinating the services of all third-party subcontractors performing services on site as part of the contract to accomplish the following:

Remove and replace concrete ramps, sidewalk, curbs, and detectable warning strips as shown on the drawings. All pedestrian ramps and sidewalks shall be VA compliant. https://www.cfm.va.gov/til/etc/dsBarrFree.pdf

Prior to start of work, the Contractor is responsible for verifying existing conditions and maintaining current conditions of the VAMC during and following completion of the installation.

Contractor shall mobilize equipment and materials without interfering with the normal flow of vehicles, pedestrian traffic, and medical center operations.

It shall be the responsibility of the Contractor to keep the construction areas clean and the surrounding areas free from damage. If during work, surrounding areas are damaged, the Contractor will be responsible for any repairs/replacements that are required.

It is the responsibility of the Contractor to understand and comply with all applicable city, county, state, and federal codes, laws, ordinances, standards, rules, and regulations.

The contractor is responsible for materials storage until the materials are installed. The VA will not allow storage in the medical facility except for inside the construction area.

The contractor shall notify the COR daily when their crew is on site working.

WORK HOURS

Maintaining the operational capability of the medical center is of paramount importance. The contractor shall coordinate all activities with VA COR. The concrete work can be completed during normal business hours, but weekend work will be necessary for certain areas. All after-hours work or weekend work shall be approved by the COR. Normal business hours for the medical center are defined as Monday through Friday, 0730 1630, excluding Saturday and Sunday. Designated off-shift hours are defined as 1630 0700, Monday through Friday, excluding federal holidays.

The following construction activities shall be considered after-hours work.

Work that is loud or disruptive that causes impacts to patients or patient care.

Work that impacts employee and patient parking or traffic flow.

HEALTH & SAFETY

The Contractor shall be thoroughly familiar will all rules and regulations governing safety. A 30-hour OSHA Competent Person shall be present for all work and all additional workers shall have a minimum of a 10-hour OSHA Certification. All welders, pipefitters, carpenters, electricians, etc. performing work must present a valid certification for their respectable trade. The contractor shall ensure all OSHA requirements are followed specifically related to controlling silica dust. The contractor shall implement controls to eliminate dust.

All work associated with this project shall be in compliance with all VA regulations concerning Safety, Infection Control Requirements, Interim Life Safety Measure Requirements, Parking, Personnel Access, and proper removal/safe disposal of construction waste and debris as listed in the specifications and drawings. The Contractor shall abide by all Infection Control Risk Assessment (ICRA) requirements that are put into place by the VA infections prevention team. The COR shall provide requirements and forms to Contractor.

All work will be performed in accordance with ICRA, but it will still be the responsibility of the Contractor to keep the construction areas clean and to not damage the existing equipment. If during the work, equipment is damaged, the Contractor will be responsible for any repairs/replacements that are required.

Starting October 1, 2019, the VAMC campus has become a Smoke-free zone. No smoking is allowed on the grounds of any VA-related health care facilities by patients, visitors, volunteers, contractors, vendors and employees. The new smoke-free policy applies to cigarettes, cigars, pipes, any other combustion of tobacco, and e-cigarettes, vape pens and e-cigars.

A safety plan shall be approved by the VA before any work is started. Once the safety plan is submitted, a meeting will be setup with VA safety, the COR, and the Contractor to review and discuss the safety plan.

Chemicals shall be properly stored and approved by the VA.

The contractor shall provide all barricades, signage, and fencing required to protect and secure the construction site. The concrete related work shall require fencing, and signage during demolition and installation. The asphalt related work shall require signage, barricades or danger tape to keep people from entering the work area.

REQUIREMENTS

Contractor shall conduct a weekly progress meeting with the COR. The Contractor shall provide the COR with an updated two-week schedule, review submittals and RFIs with the COR, provide documentation for any outages or closures and discuss project progress.

The Contractor shall provide the COR with a daily log of any work that was included that day. The daily log shall include who was on site, their trade, how many hours were worked and what work they were performing.

The contractor will be authorized for 1 vehicle on-site. Additional space if needed will need to be at the Cold Spring Roads facility.

A dumpster may be authorized onsite if required. A dumpster will be authorized if there is space on site available and if approved by the COR.

The Contractor shall be responsible for all signage Wayfinding signage shall clearly indicate areas that are closed off to the public. Temporary means of egress, vehicle paths and parking signage shall be clear and abundant to ensure patients and employees are minimally impacted by the work.

The contractor shall secure all materials, equipment, and tools before, during and after service. The government assumes no liability for loss or damage of contractor s owned property held on government premises.

The contractor is responsible for the physical security of the job site, materials, tools, and equipment as well as daily inspections for organization and cleanliness prior to exiting the job site. The contractor shall secure all materials, equipment, and tools before, during and after service. The government assumes no liability for loss or damage of contractor s owned property held on government premises.

The Contractor shall comply with all aspects of contract specifications and submit a Request for Information (RFI) for clarification or additional information if the project documents are not clear.

All submittals shall be submitted to the COR and comply with the project specifications.

The Contractor shall submit an ICRA plan, a safety plan, construction schedule, site logistic plan, submittals, OSHA certificates, traffic Control plan within 10 calendar days from the NTP. The plans shall be approved by the VA COR.

Contractor shall submit a traffic control and phasing plan showing how patient and staff access will be maintained during each phase of work. The plan must be approved by the COR prior to mobilization

The contractor shall make every effort to prevent the spread of dust, smoke, fumes, etc., throughout the parking garage, building and campus. Protect all air intakes with approved filters if it s possible that dust can enter intake.

Submittals will be approved within 15 calendar days, RFIs will be responded within 10 calendar days.

Contractor s schedule shall include a minimum of 5 weather days for planning purposes. Any extension beyond 5 days shall be evaluated based on weather data and contractor s progress.

The contractor shall take proper precautions to ensure manholes and storm drains are protected during construction.