YRRP Columbus: Conference Space, Catering and Lodging

Ohio Army National Guard

Purchasing & Contracting Office

2825 W. Dublin-Granville Rd.

Columbus, OH 43235

INSTRUCTIONS TO OFFERORS

1. ADMINISTRATIVE

1.1 Venue, loding, and catering services are required to support Ohio Army National Guard (OHARNG) Soldiers Yellow Ribbon & Reintegration Program on 26 JAN 2025. Members of the Ohio Army National Guard will be present in the Columbus, Ohio area to receive benefit information.

1.2 This solicitation will result one Firm-Fixed-Priced purchase order.

1.3 This acquisition is based on NAICS code 721110 and is solicited as a 100% Small Business set-aside under FAR 52.219-6.

1.4 The Offeror must be registered with the System for Award Management (SAM.gov), must not appear on the Excluded Parties List System (EPLS) and must otherwise be eligible to receive an award of a contract.

1.5 Quotes shall be submitted via e-mail to the Contract Specialist, claudia.j.tenaglia.civ@army.mil no later than 12 p.m. EST on Tuesday, December 13, 2024.

Questions must be submitted via email and will be accepted no later than 4:00 p.m. Wednesday, December 4, 2024.

1.6 Quotes shall be valid for 30 days.

2. EVALUATION CRITERIA

2.1 Award will be made to in accordance with Federal Acquisition Regulation (FAR)

12.602 and FAR 13.106-1. The following factors will be used for evaluation: Factor 1 –

Technical Acceptability, Factor 2 – Past Performance, and Factor 3 – Price. Technical Acceptability and Past Performance are equal to Price.

2.1.1 Factor 1 – Technical Acceptability: The Offeror must indicate that it can meet the specific requirements of the Performance Work Statement. To establish technical acceptability, the Offeror shall complete the “Technical Acceptability Worksheet.” Failure to provide the requested information may render the quote non-responsive. Only Offerors determined to be technically acceptable will be eligible for award.

2.1.2 Factor 2 - Past Performance: Past performance information may be obtained from established systems such as the Past Performance Information Retrieval System

(PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS).

Information on two recent and relevant contracts will be reviewed. Relevance is defined as past performance effort involved much of the magnitude of effort and complexities this solicitation requires. Recent is defined as a contract that has been performed within the last two years as of the date of issuance of this solicitation.

2.1.3 Factor 3 – Price. Price will be evaluated based on competition of this solicitation and / or comparison to the Independent Government Estimate.

2.2 OHARNG intends to evaluate quotes and make an award without discussions. An

Offeror may clarify certain aspects of a quote or resolve minor or clerical errors.

OHARNG reserves the right to communicate with any Offeror to better understand a quote, validate interpretation and assumptions of the quote, or facilitate OHARNG’s evaluation process. Such communications shall not be used to cure deficiencies, material omissions, materially alter technical or price elements, and/or otherwise revise the quote.