Yellow Ribbon Reintegration Program (YRRP), Phoenix, AZ January 2025

The Department of the Army Materiel Command Mission and Installation Contracting Command Fort McCoy is seeking a contractor to host a Yellow Ribbon Reintegration Program (YRRP) event in Phoenix, Arizona from January 21-27, 2025. The solicitation requires a venue to accommodate up to 1,200 attendees, providing comprehensive services including 565 sleeping rooms per night, multiple meeting and breakout spaces, meal services, childcare facilities, and audio-visual support. The contract will be awarded to the lowest-priced responsible offeror under an unrestricted solicitation with NAICS code 721110. Potential vendors must submit written questions by January 2, 2025, at 10:00 AM CST, with final quotes due by January 6, 2025, at 10:00 AM CST. Evaluation will focus on the contractor's ability to meet specific facility requirements, including a venue within 20 miles of Phoenix Sky Harbor International Airport and a minimum 3-diamond AAA rating.

The solicitation is not set aside for any specific business category and will be a firm-fixed-price contract. The venue must provide 24/7 onsite representative support and maintain room rates within government per diem limits. Insurance requirements include workmen's compensation, employer's liability of $100,000 per accident, general liability of $500,000 per occurrence, auto liability of $200,000 per person, and property damage coverage of $20,000 per occurrence. The contract covers extensive logistical needs, including sleeping accommodations for core staff, participants, and support personnel, multiple function spaces ranging from admin rooms to childcare facilities, and services such as meal provisions and parking for 700 vehicles. The total event space will include one general session room, up to 21 breakout rooms, 8 parlor/counseling rooms, and capacity for 175 children in childcare services, with a performance period of six days in January 2025.