Yellow Ribbon Event Services in Richmond VA

The Virginia Army National Guard seeks lodging, event space, catering, parking, audio/visual, and childcare services for the 116th Richmond Yellow Ribbon Event, with proposals due August 11, 2026 at 9:00 a.m. EST and questions due August 10, 2026 at 9:00 a.m. EST. This is a total small business set-aside with WOSB (Women-Owned Small Businesses) designated at 100 percent.

Place of performance is Richmond, VA. The base event runs September 18–20, 2026, accommodating approximately 1,150 attendees and staff. The contract requires 150 lodging rooms (double occupancy, within 0.25 miles of venue) on September 18 and 75 rooms on September 19; event space accommodating all attendees with no obstructed views; catering for approximately 1,016 adults/teenagers and 135 children with allergy and dietary restriction accommodations; parking for 1,150 vehicles with lighting and complementary transportation if needed; audio/visual equipment including podium, microphones, projector, screen, Wi-Fi, and on-site technical support; and childcare supervision for approximately 50 children ages 0–5 and 85 children ages 6–10 at a 1:5 provider-to-child ratio with organized activities. All lodging and event services operate September 19, 2026, from 6:00 a.m. to 6:00 p.m. EST. The contract includes an optional period covering a concluding event in January 2028. Contractors must designate an on-site contract manager with binding authority, conduct a pre-event site visit no later than ten calendar days prior, and provide a blocked room list and reserved parking area map at least 15 calendar days before the event. Service Contract Act wage determination 2015-4313, Revision 33, applies. The contract is firm fixed-price with economic price adjustment provisions on catering option CLINs. Award goes to the responsive, responsible vendor offering the lowest price. Quotes must be submitted electronically with unit pricing for all line items, detailed catering menus, facility identifications, background investigations for childcare workers, and childcare activity schedules. Quote prices must remain firm for 60 calendar days from the closing date.