Y1DA--Renovate Bldg. 110 Ground Floor at Hampton VAMC
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C24625B0013
- Agency
-
Veterans Integrated Service Network 6
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 236220 Commercial and Institutional Building Construction
- Place of performance
- Hampton, Virginia 23667, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration (VA) is seeking a construction contractor to renovate the ground floor of Building 110 at the Hampton VA Medical Center in Hampton, Virginia. The project involves selective interior demolition and renovation to transform an existing dialysis area into administrative and office space, requiring comprehensive modifications to architectural, mechanical, electrical, plumbing, and fire protection systems. Contractors must carefully coordinate work with ongoing VA Medical Center operations, adhering to strict infection control protocols while maintaining continuous facility functionality. The solicitation requires a mandatory pre-bid site visit, with bid questions due by May 5, 2025, and electronic bids to be submitted by May 21, 2025, at 2:00 PM EDT. Evaluation criteria include compliance with detailed specifications, adherence to Davis-Bacon wage requirements, and meeting all technical and administrative solicitation requirements.
The contract is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 236220, with a size standard of $45 million. The estimated project magnitude ranges between $2,000,000 and $5,000,000, with a total performance period of 540 days from the Notice to Proceed. The renovation scope encompasses approximately 3,893 square feet, including creating new administrative spaces, storage rooms, an IT room, and an electrical room. Contractors must be registered in the Vendor Information Page and prepared to work in an active healthcare environment that operates 24 hours a day. The place of performance is located at Hampton, VA 23667, with specific project requirements including comprehensive commissioning, testing protocols, and maintenance of existing medical infrastructure during construction.
Notice text
7 versions
Update #7 · Latest ·
ADDITIONAL CONTRACTORS RFIs Respecting the government s response to question #4 in Amendment 4, we request the following. In order to provide the shop drawings that are being requested, we will require a set of the as-built drawings of the existing system. These as-builts we will be needed during the bid proposal stage in order to quantify the level of effort the contractor is to include in our bids. Please provide the as-built drawings of the existing system. The VA does not have As-built shop drawings to provide at this time, and no future time frame for it to be made available. Respecting the government s response to question #8 in Amendment 4, the government responded that the specifications for the existing vinyl wall guard product will be provided. However, this information is needed during the estimate phase in order to obtain a material quote from the manufacturer. Please provide the specifications for the existing product. The VA will provide specifications for the existing vinyl wall guard product. (Refer to the Handrail submittals document attached) Respecting the government s response to question #22 in Amendment 4, what is the height of the corner guards to be provided? Mount corner guard 4 A.F.F. 48 to top o corner guard A.F.F.. Drawing MG102 and MG202 requires the existing medical gas alarm panel to be removed, stored for reinstallation. The permanent location is shown on drawing MG202 and is located on the new wall partition to be installed. In order to avoid having to relocate it twice due to the phasing requirements, can the alarm panel be relocated to an existing wall versus be located on the new wall partition? The alarm panel must remain functional throughout construction as the Dialysis area will remain operational throughout construction. The panel must be relocated twice, or a temporary panel must be provided within the Phase 1 dialysis area to meet this requirement. Regarding Sheet T300, details 1, 2, and 3 and the notes leaves the contractor believing that the existing frames (telecom racks) and patch panels will be replaced with new components and will be positioned in a new location as described in detail 1. What is the government plan to maintain network user connectivity while the contractor disconnects every existing cable from its patch panel position, for migration to the new rack location? Replace existing racks with new racks in TR. Field coordinate to float existing patch panels to maintain connectivity on any cables that are needed during this time. Is it the governments intent to have the contractor re-route the existing network cabling through the new conduits being installed as described in detail #2? Existing conduits can be maintained for existing cables that are to be kept in service. Sleeve/conduits standards should be met for firestop, etc. What if some of the existing cabling isn t long enough to reach the new rack locations? Document and report cables that are not long enough to be rerouted. Installation of new cables will need to take place on a case-by-case basis.
Update #6 ·
CONTRACTOR S REQUEST FOR INFORMATION AND GOVERNMENT RESPONSES
The description for Alternate #3 on drawing GI001 makes reference to an infrared scan. We are not able to locate this reference document. Please provide the infrared scan document.
See RoofScan Report dated: January 20, 2023, prepared by Pinnacle Engineering, LLC.
The description for Alternate #3 on drawing GI001 appears to require Alternate #3 to be an additive line item. The description on for Bid Item IV in the Price/Cost Schedule on page 7 of 81 of the IFB clearly describes this line item as a deductive line item. Please confirm that the cost of the roof repairs is to be included in the Base Bid and a deductive price is to be provided in the Bid Item IV in the Price/Cost Schedule.
Provide Alternate #3 as indicated in the price/cost schedule on page 7 of the IFB to be a deductive line item
Please confirm that the Superintendent can also perform the duties of the SSHO as well.
The site Superintendent may perform the duties of the SSHO. If permitted to serve as the SSHO, the site superintendent must meet the minimum qualifications for both SSHO and Superintendent.
Fire Protection note #12 on drawing FP000 requires a coordinated set of shop drawings . Spec section 21 13 13 requires shop drawings and hydraulic calculations as well. The work of the project is only to add and relocate sprinkler heads on an existing system. Please confirm that shop drawings and hydraulic calculations will not be required for this project.
Follow NFPA 13 chapter Existing System Modifications . Provide shop drawings with product data for new materials for areas within the Area of Work that will be added or modified. Sprinklers shall not be re-used per NFPA. Show enough of the existing system on the shop drawings to make all conditions clear as directed by NFPA 13. Hydraulic calculations will not be required unless required by NFPA 13.
Once the existing ceilings are removed, does the government require that the existing sprinkler heads be turned to the upright position during construction until they can be turned back down into the new ceiling grid?
Yes.
On drawings AE010, for the wall designation G3d 2 S, what does the 3 represent?
The 3 represents the structural stud size:
The 3 represents the structural stud size:
STUD SIZE
1 - 1 5/8" METAL STUD
2 - 2 1/2" METAL STUD
3 - 3 5/8" METAL STUD
4 - 4" METAL STUD / 4" SHAFTWALL STUD / 3-5/8" BLOCK
6 - 6" METAL STUD / 6" SHAFTWALL STUD
The description for Alternate #3 on drawing GI001 appears to require Alternate #3 to be an additive line item. The description on for Bid Item IV in the Price/Cost Schedule on page 7 of 81 of the IFB clearly describes this line item as a deductive line item. Please confirm that the cost of the roof repairs is to be included in the Base Bid and a deductive price is to be provided in the Bid Item IV in the Price/Cost Schedule.
Provide Alternate #3 as indicated in the price/cost schedule on page 7 of the IFB to be a deductive line item.
One of the electric panels in the corridor are removed and relocated to Rm DG50, the existing vinyl wall guard will need to be replaced given the holes in the existing wall guards due to the space occupied by the electric panels. Please provide the product specification for the existing vinyl wall protection guards.
Specifications will be provided.
In the same area the electric panels in the corridor are removed and relocated to Rm DG50, are the existing handrail and crash rails to be extended to the adjacent doorway?
Yes
Are the existing ceiling mounts for the TV monitors to be included in the demolition or will they be removed by the government?
Existing ceiling mounts for TV monitors to be included in demolition
Please confirm that all of the medical related equipment and devices will be removed by the government (or others) and is not required to be relocated by the contractor.
All the medical related equipment and devices will be removed by the government.
Please confirm that any devices, furnishings, equipment, cubical track curtains, etc that will remain in the space to be renovated and are not indicated on the drawings to remain are to be removed by the contractor and disposed.
Yes
The space above the ceilings is only 27 inches and is grossly insufficient for the new work to be installed. Will the government consider lowering the ceiling height to 8 ft for the new Admin Space DG52?
It is the intent of the design to keep that ceiling as close to 9 -0 as possible. The AE and VA will work with the awarded contractor during construction regarding the ceiling height and the above ceiling work required. 8 -0 is the minimum ceiling height required.
Can the FM 4991 requirement for firestopping be override if the subcontractor is registered with SAM to work on military projects? Or is it acceptable if they are qualified as an Accredited Firestop Contractor (HAFSC).
Follows the TIL requirements.
Is there any roofing work and which areas would they be?
See Sheet AE300 for roof work and coordinate roofing with MEP and the infrared scan report dated 1/20/2023.
Where will the electrical panels be removed in the corridor, and the wall will be filled in, what is the color that the KTR must match?
Color will be provided by VA.
The drawings incorrectly reference the water filtration room, will these be corrected?
Yes
Will the work be done during working hours and will that part of the hospital be open during construction.
Patient care is very important to the VA that may lead to working hours consisting of day, night and on weekends. The hospital will be open during construction.
To be included in TAB B , the solicitation calls for:
d. Complete Brand Name or Equal Clause and submit with electronic offer.
We see that Page 42 contains the 4.6 CONSTRUCTION MATERIALS BRAND NAME OR EQUAL LIST Are we right to assume, that this submission is if needed ? So, if we are not using any equal product, we do not have to submit anything.
If you are not using any equal product, you are still required to complete the Complete Brand Name or Equal Clause. In this case, you will provide the brand name. This is not a if needed requirement. It is required to complete either with a brand Name or Equal Product, whichever is applicable.
Since we were not able to observe the active space were dialysis is currently being
performed as required by FAR 52.236.3, we respectfully request another site visit as
was discussed during the initial site visit.
A second site visit was held on May 8, 2025, at 10:00 AM Eastern Daylight Time.
Since we were not able to observe the active space where dialysis is currently being
performed as required by FAR 52.236.3, we respectfully request an extension to the
due date for questions since we have not yet observed the existing conditions and
additional questions.
A second site visit was held on May 8, 2025, at 10:00 AM Eastern Daylight Time.
Drawing AE010 contains detail G10 for corner guards. However, the drawings do not
identify the locations corner guards to be provided. Please provide a drawing Which shows the locations the corner guards are to be provided.
Provide corner guards on all outside corners of new partitions and gypsum board column covers.
23. Drawing AE110 contains detail G10 for a trench repair detail. However, the drawings
do not identify the locations the trench detail is to be provided. Please provide a
drawing which identifies the locations the trench repair is required to be provided.
The trench repair detail G10/Sheet AE110 is provided for the patching of the existing concrete slab as required by the MEP SOW. See Note A, Sheet AE110 PATCH EXISTING CONCRETE FLOOR SLAB AS REQUIRED BY MEP SCOPE OF WORK. SEE MEP DRAWINGS FOR PIPING AND DRAIN REMOVAL AND COORDINATE FLOOR PATCHING PRIOR TO INSTALLATION OF NEW FLOORING.
The drawings and specifications do not appear to require any permanent signage to
be provided. Please confirm permanent signage (room signs, location signs, wayfare signs, etc are not required for this project.
Permanent signage (room signs, location signs, way fare signs, etc. are not required for this project.
Have the floor slabs been applied in previous renovations with a leveling compound
in which delamination during the floor finish removal process could be a concern?
If so, we request the government provide an allowance quantity we are to include in
our proposal for the repairs.
10% allowance
27. Can a single person perform the duties of the Superintendent, SSHO, and CQC
Systems Manager if they otherwise qualify for the respective positions?
No.
Each sheet of the drawing set is evenly dated August 17, 2023. Please confirm that
this is the most current set of drawings documents and that no other drawing set
exists upon which we are to base our proposal upon.
The most current set of documents is dated August 17, 2023.
Update #5 ·
The purpose of solicitation amendment 0003 is to extend Bid due date and opening date. Post site visit log sheet.
Update #4 ·
Solicitation is amended to REMOVE the following Provisions and Clauses:
52.222-9, Apprentices and Trainees
52.222-21, Prohibition of Segregated Facilities
52.222-22, Previous Contracts and Compliance Reports
52.222-23, Notice of Requirement for Affirmative Action To Ensure Equal Employment Opportunity for Construction
52.222-24, Preaward On-Site Equal Opportunity Compliance Evaluation
52.222-25, Affirmative Action Compliance 52.222-26, Equal Opportunity
52.222-27, Affirmative Action Compliance Requirements for Construction
52.222-29, Notification of visa denial
Solicitation is amended to ADD the following Provisions and Clauses:
52.204-8, Annual Representations and Certifications (JAN 2025) (DEVIATION FEB 2025)
52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025)
52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025)
52.213-4, Terms and Conditions Simplified Acquisitions (Other Than Commercial Products and Commercial Services) (JAN 2025) (DEVIATION FEB 2025)
52.222-6 Construction Wage Rate Requirements (AUG 2018) (DEVIATION FEB 2025)
52.222-11 Subcontracts (Labor Standards) (MAY 2014) (DEVIATION FEB 2025)
52.222-12 Contract Termination Debarment (MAY 2014) (DEVIATION FEB 2025)
52.244-6, Subcontracts for Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025)
Update #3 ·
Refer to solicitation amendment 0001.
Update #2 ·
See Solicitation Details
Update #1 ·
See Solicitation Details
Files
| File | Type | Posted |
|---|---|---|
| HANDRAIL SUBMITTALS REDACTED.pdf | ||
| 36C24625B0013 0005.docx | DOCX document | |
| 36C24625B0013 0004.docx | DOCX document | |
| ROOFSCAN REPORT.pdf | ||
| 36C24625B0013 0003.docx | DOCX document | |
| SITE VISIT ATTENDEES LOG SHEET - 28 April 2025.pdf | ||
| 36C24625B0013 0002.docx | DOCX document | |
| SITE VISIT ATTENDEES LOG SHEET.pdf | ||
| 36C24625B0013 0001.docx | DOCX document | |
| DRAWINGS.pdf | ||
| MARKET SURVEY CONSTRUCTION MATERIALS TEMPLATE.xlsx | XLSX spreadsheet | |
| SPECIFICATIONS.pdf | ||
| WAGE DETERMINATIONS - DAVIS-BACON ACT.pdf | ||
| BID ITEMS COST BREAKDOWN.xlsx | XLSX spreadsheet | |
| 36C24625B0013_IFB.docx | DOCX document |
Show all 15
Notice history
| Notice | Type | Posted |
|---|---|---|
| Y1DA--Renovate Building 110 Ground Floor | Award Notice | |
| This notice | Solicitation | |
| Y1DA--Renovate Bldg. 110 Ground Floor | Pre-Solicitation |
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