Y1AZ--526-25-101_research brain bank design build

***** PRE-SOLICITATION 36C24225R0031 *****

THIS IS NOT A REQUEST FOR COMPETITIVE BIDS OR PROPOSALS AT THIS TIME.

****** THIS IS A PRE-SOLICITATION NOTICE ONLY ******

The Department of Veterans Affairs, Network Contracting Activity VISN 2, James J. Peters Bronx VA Medical Center (JJPVAMC) intends to solicit and negotiate a Design- Build, firm-fixed-price contract to design and construct all the elements to complete the installation of the additional HVAC systems and upgrades to the Research Building at multiple locations.

A Request for Proposals (RFP) for this project is estimated to be released on or about Monday July 21, 2025. Details of all dates and events, including site visit will be available in the upcoming solicitation. Interested parties are encouraged to periodically re-visit the Federal Business Opportunities (FBO) website: www.fbo.gov for further information concerning this intended acquisition.

PROJECT 526-25-101 DESCRIPTION: RESEARCH BRAIN BANK HVAC DESIGN BUILD

SCOPE OF WORK:

GENERAL SCOPE

This project will provide supplementary cooling for the freezers in the Research Building Brain Bank currently located in room 5F-34 of Building 105 along with additional rooms located in 5F-35A, 4F-02, 4F-10, 4F-16, 3F-18, 2F-14, and 2F-04 in Buidling 105, the Research Building at James J. Peters VA Medical Center. The area of construction ranges from the roof of Building 105 to the 2nd floor of Building 105. Work will include but not limited to: installation of a supplementary cooling system for the aforementioned freezer spaces and all associated utilities and equipment.

The Research Building Brain Bank along with several rooms contain freezers that exhaust a significant amount of heat in those rooms. In order to properly function, these freezers must operate in sufficiently cooled rooms. This is currently not the case as the rooms are over the threshold of temperature control with the existing cooling system and requires supplementary cooling to prevent loss of valuable research material.

Modification and/or replacement of relevant utility systems (lighting, electrical, telecommunications, fire alarm, ceiling ,wall and floor finishes). Modification and/or replacement to our mechanical (HVAC) and plumbing systems to accommodate the supplementary modification including a new room temperature control system directed towards our existing Johnson Controls MetaSys building management.

It is important that construction phases allow the research building to maintain operations during construction in the surrounding areas.

The proposed period of performance of 170 calendar days after issuance of the Notice to Proceed (NTP) includes 60 calendar days for design and 170 calendar days for construction. Listed below is a summary of milestones throughout the design-build process.

Notice to Proceed (NTP) D-Day

65% Submission D+30

95% Submission D+ 45

100% Submission D+60

Documents Complete D+60

Submittals Begin D+60

Construction Notice to Proceed D+80

Construction Completion D+170

Commissioning D+200

VA Acceptance D+210

A. The design/build services will include various phases of design starting with a site survey and design analysis and following through with working drawings and construction specifications. A cost estimate shall be required for each design review milestone. The A/E shall provide the VA with a list of all submittals required of the construction contractor. Extra efforts are required towards project phasing in order to provide a minimum interruption to the Medical Centers normal activity.

B. The A/E shall address the need for special protective construction (Pre-construction risk assessments) and methods of work to assure the continued operation of the research building and medical center.

C. The A/E shall develop an appropriate phasing and coordination plan for the construction of the project so as to continue the normal operation of the research building and medical center and assure the safety of visitors and employees during all construction.

D. As-built drawings will be verified by the A/E prior to using information contained in these drawings for design. A/E design shall also include requirements contained in VA standards. Drawings shall be on standard VA drawing sheets in accordance with VA Construction Standards and VA Standard Details. Construction drawings shall be provided on AutoCAD 2020 and PDF; VA Master Construction Specifications will be furnished in MS Word format and PDF. All final construction documents will be submitted to the VA on a CD provided by the A/E. The A/E will edit the specification specific to this project. All cost estimates shall be on VA Form 10-6238. Cost estimates shall be quantitative based on drawings and specifications, indicating labor and materials for each branch of work and reflecting estimated cost for each item. Cost estimates shall include 10% for overhead and 10% for profit and an allowance for General Conditions. The A/E shall develop bid alternates to keep the final construction cost within the approved budget. In order to accomplish this, the final construction documents shall have bid alternates so that the lowest bid alternate is 10% less than the approved construction budget, based on the A/E's final cost estimate.

The Estimated Cost Range for this project is between $250,000 and $500,000.

This acquisition will be awarded under the Veterans First Contracting Program as a total 100% set-aside to eligible Service-Disabled Veteran-Owned Small Business (SDVOSB) firms. The applicable North American Industry Classification (NAICS) code for this procurement is 236220 Commercial and Institutional Building Construction. The Small Business size standard is $45.0 Million. See http://www.sba.gov/category/navigation-structure/contracting/contracting-officials/size-standards

NOTICE THIS IS A SERVICE-DISABLED, VETERAN-OWNED, SMALL BUSINESS SET-ASIDE. PROSPECTIVE CONTRACTORS ARE CAUTIONED THAT ANY BID OR PROPOSAL SUBMITTED IN RESPONSE TO THIS SOLICITATION MUST MEET THE CRITERIA IDENTIFIED BY 38 CFR, PART 74. ANY PERSON, PERSONS, OR BUSINESS ENTITY SUSPECTED OF MISREPRESENTING ITSELF FOR THE PURPOSE OF SECURING A GOVERNMENT CONTRACT MAY BE CRIMINALLY INVESTIGATED AND PROSECUTED FOR FRAUD AGAINST UNITED STATES OF AMERICA. PARTIES FOUND MISREPRESENTING THEIR STATUS ALSO RISK DEBARMENT FROM FURTHER GOVERNMENT CONTRACTS.

All interested Service-Disabled Veteran Owned Small Business (SDVOSB) firms must be In order to be eligible for award, contractor must be registered in SAM (www.sam.gov) with a Unique Entity Identifier UEI) and are verified/visible/certified as an SDVOSB in www.vetbiz.gov. and/or in the Dynamic Small Business (DSBS) SBA-Dynamic Small Business Search) at the time of this procurement. Offerors must submit their annual VETS 4212 Report

POC for this project is: Patricia Cordero, Contracting Officer.

Telephone requests for information or questions will NOT be accepted.

Please email questions to Patricia.Cordero@va.gov and ensure that the subject line includes

Pre-Solicitation 36C242-25-R-0031 Research Brain Bank- HVAC Design Build