X1DZ--Notice of Intent - Succeeding Lease Charleston CBOC
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C24525R0088
- Agency
-
Veterans Integrated Service Network 5
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 531120 Lessors of Nonresidential Buildings (except Miniwarehouses)
- Place of performance
- Charleston WV 25309
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration is seeking to procure approximately 17,255 square feet of clinical space for the Charleston Community-Based Outpatient Clinic (CBOC) through a succeeding lease arrangement. The VA intends to award a sole source lease to TOP PROPERTIES, LLC under the authority of GSAM Part 570.402, which permits non-competitive awards when competition would result in substantial duplication of costs. The space must be located within a specific delineated geographic area in Charleston, West Virginia, bounded by various state routes and interstate highways, and must be available for occupancy by May 1, 2026. The VA will evaluate alternative space proposals based on economic advantages and total relocation costs, including physical move expenses, replication of tenant improvements, telecommunications infrastructure, and non-productive agency downtime. Interested parties must submit written statements of capability with supporting evidence via email to christopher.tate2@va.gov by July 15, 2025, at 3:00 PM EST, with responses being considered solely to determine whether a competitive procurement should be conducted.
This procurement does not include any set-aside designations and TOP PROPERTIES, LLC appears to be the incumbent contractor currently providing space at 700 Technology Drive in South Charleston, where the current lease expires on April 30, 2026. The estimated lease term is up to 10 years, structured as a 5-year firm term followed by a 5-year non-firm term. No tenant improvements will be performed under the succeeding lease award, which may impact the overall contract value and transition costs. The VA emphasizes that continuous operational capability must be maintained for the Charleston CBOC to satisfy mission requirements. While specific award values are not disclosed in the notice, the evaluation will heavily weigh the costs associated with potential relocation against the benefits of competitive procurement.
Notice text
DEPARTMENT OF VETERANS AFFAIRS (VA) ADVERTISEMENT FOR SUCCEEDING LEASE ACTION
The Department of Veterans Affairs (Government) intends to award a succeeding lease to TOP PROPERTIES, LLC, under the authority of General Services Acquisition Manual (GSAM) Part 570.402. This regulation authorizes use of the sole source lease awards where it is determined that award to any other location would result in substantial duplication of costs to the Government that are not expected to be recovered through competition.
THIS ADVERTISEMENT IS NOT A REQUEST FOR LEASE PROPOSALS- However, any party who believes it can provide a facility that would satisfy the above requirements, is invited to submit a written statement of capability to do so, with evidence to support its claim. Responses received will be considered solely for the purpose of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs incurred by responding to this advertisement. This advertisement does not obligate the Government to award to any lease contract.
The Department of Veterans Affairs currently occupies clinical and related space at 700 Technology Drive, South Charleston, WV 25309 in a lease that expires April 30th, 2026. To satisfy the VA mission requirements, the current Charleston CBOC must remain operational.
Term: Estimated term is up to 10-years; up to 5-years firm term, 5-years non-firm term.
Tenant Improvements: No tenant improvements will be performed under the succeeding lease award.
Space Availability: The space must be available for occupancy by May 1st, 2026.
Rentable Square Feet: Approximately 17,255 Square Feet of Clinical Space.
Location: To be considered, space must be within the following delineated area:
North: SR-9, US-60, and I-64
West: SR-214, and SR-8
South: SR-94 and US-119
East: I-64 and SR-94
The Government will consider alternative space if it is economically advantageous, and that otherwise the Government intends to pursue a sole source acquisition. In making this determination, the Government will consider, among other things, the availability of alternate space that potentially can satisfy the Government's requirements as well as all costs likely to be incurred through relocating such as physical move costs, replication of tenant improvements and telecommunications infrastructure, and non-productive agency downtime. The Government will consider leased space located in another existing building providing all costs mentioned above can be offset by competition.
Affirmative responses to this advertisement: Interested parties are invited to submit the above notice and evidence via email to christopher.tate2@va.gov no later than Tuesday, July 15th, 2025 at 03:00 PM EST. Telephone responses shall not be accepted.
RESPONDENTS ARE ADVISED THAT THE VA ASSUMES NO RESPONSIBILITY TO AWARD A LEASE BASED UPON ANY AFFIRMATIVE RESPONSE TO THIS ADVERTISEMENT.
-END OF DOCUMENT-
Files
| File | Type | Posted |
|---|---|---|
| 36C24525R0088.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| X1DZ--Charleston CBOC Succeeding Lease | Award Notice | |
| This notice | Pre-Solicitation |
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